Hot/Cold Serving Counter
| Agency: | Salem Keizer Public School District |
|---|---|
| State: | Oregon |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD15973468939878372 |
| Posted Date: | Feb 19, 2024 |
| Due Date: | Mar 19, 2024 |
| Solicitation No: | 2024-1060 |
| Source: | Members Only |
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Bid Information
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Contact Information
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Bid Documents
| Document name | Format | ||||
| |||||
|
Bid Invitation |
Acrobat / PDF | ||||
Bid Attachments
| File Name | Description | File Size | ||||
| ||||||
|
INTERMEDIATE_Terms & Conditions.pdf |
Terms & Conditions | 464 KB | ||||
|
Purchase Order Terms.pdf |
Purchase Order Terms | 343 KB | ||||
|
Federal_Flow_Down_Provisions_Appendix_II_to_Part_200 (1).pdf |
Federal Flow Down Provisions Appendix II to Part 200 | 82 KB | ||||
Attachment Preview
2024-1060
Hot/Cold Serving Counter
Issue Date: 2/19/2024
Response Deadline: 3/19/2024 12:00 AM (PT)
Contact Information
Contact: Shane Gott, PCS 3
Address: Procurement & Contracting Services
3630 State Street
Salem, OR 97301-5316
Phone: (503) 399-5519
Email: gott_shane@salkeiz.k12.or.us
Page 1 of 8 pages
Deadline: 3/19/2024 12:00 AM (PT)
2024-1060
Event Information
Number:
2024-1060
Title:
Hot/Cold Serving Counter
Type:
ITB
Issue Date:
2/19/2024
Response Deadline: 3/19/2024 12:00 AM (PT)
Notes:
The District will only accept responses submitted via this online system. Contact
Purchasing if you require technical assistance with this process at 503-399-3086.
Ship To Information
Address: Food & Nutrition Services
3625 Fairview Industrial Dr SE
Salem, OR 97302
Phone: (503) 399-3086
Billing Information
Address: Accounts Payable
PO Box 12024
Salem, OR 97309-0024
Phone: (503) 399-3018
Fax: (503) 391-4115
Bid Attachments
INTERMEDIATE_Terms & Conditions.pdf
Terms & Conditions
Purchase Order Terms.pdf
Purchase Order Terms
Federal_Flow_Down_Provisions_Appendix_II_to_Part_200 (1).pdf
Federal Flow Down Provisions Appendix II to Part 200
Download
Download
Download
Bid Attributes
1 Resident Bidder Status
Bidder to list their resident state in the box provided. ORS 279A.120 STATES: “In determining the lowest
responsible bidder, a public contracting agency shall, for the purpose of awarding the contract, add a percent
increase on the bid of a non-resident bidder equal to the percent, if any, of the preference given to that bidder in
the state in which the bidder resides.” A resident bidder is defined as a bidder that has paid unemployment taxes or
income taxes in Oregon during the 12 calendar months immediately preceding submission of the bid, has a
business address in this state and has stated in the bid that they are a resident bidder.
(Required: Maximum 1000 characters allowed)
2 Agreement to Provide Services
The undersigned offers and agrees to furnish all items awarded at the prices quoted, F.O.B. specified delivery
point, and agrees to make delivery as specified to Salem-Keizer Public Schools.
I/we Agree
(Required: Check if applicable)
Page 2 of 8 pages
Deadline: 3/19/2024 12:00 AM (PT)
2024-1060
3 Equity in Public Contracting
Salem-Keizer School District promotes the utilization of minority-owned, women-owned and emerging small
businesses (MWESB) as contractors and sub-contractors to promote inclusion and a sustained, vibrant local
economy. The District encourages MWESB firms to become State certified and for Prime Contractors to utilize
MWESB subcontractors.
Salem-Keizer School District will not tolerate racism, discrimination, harassment, prejudice, or hatred in any form,
subtle or obvious. During the performance of this Contract, the Contractor shall fully comply with all applicable laws
prohibiting discrimination. Check the box to confirm you will comply.
I/We will Comply
(Required: Check if applicable)
4 Non-Discrimination
The bidder certifies that it does not discriminate against any employee or applicant for employment because of
race, color, religion, sex, national origin, disability, financial ability, age or other non-job related factors as per ORS
659 and 42 2000e.
I/we Certify
(Required: Check if applicable)
5 Confirmation
Bidder has reviewed the general requirements and terms and conditions attached to this bid.
Yes
(Required: Check if applicable)
6 Questions
Questions must be delivered via email to Shane Gott: gott_shane@salkeiz.k12.or.us
Deadline for questions is March 8, 2024.
Questions received via telephone will not be addressed.
7 Pricing F.O.B. Destination
Confirm, by checking the box, that all prices are quoted F.O.B. Destination. All shipping charges are prepaid.
I/We Confirm
(Required: Check if applicable)
8 Delivery Date
After receipt of a purchase order, what is the estimated days for delivery? Express your response as days after
receipt of order (ARO).
(Required: Maximum 500 characters allowed)
9 Delivery
District is requiring units to be assembled prior to delivery. Delivery location has a loading dock and forklift.
Check the box to confirm you understand the delivery requirements.
I/We Understand
(Required: Check if applicable)
Page 3 of 8 pages
Deadline: 3/19/2024 12:00 AM (PT)
2024-1060
1 Alternate Products
0 The District will consider alternate offers only if Bidder attaches complete product information. This information
should be attached under the response attachments tab, and the file name must include the bid line number to
assist the District in correctly evaluating the alternate. Bidders are reminded to provide complete information. Brand
names and part numbers are used for reference only, the term "or equivalent" applies to all line items.The District is
not obligated to request additional information. The District will be the sole evaluator of equivalency.
1 Warranty Requirements
1 District is requiring a minimum 12 months parts & labor warranty.
Provide complete warranty information. Include information on how District staff will access warranty service and
parts. Attach your warranty statement if available. The District will require warranty documents with the delivery of
the product. Warranty will be a factor in award.
Check the box to confirm you understand and warranty documents are attached.
I/We Confirm
(Required: Check if applicable)
1 Federal Procurement
2 Salem-Keizer Public Schools 24J is a non-state entity recipient of United States Department of Agriculture Child
Nutrition Programs funds. Accordingly, this procurement incorporates and is subject to the additional required
contract clauses within 2 C.F.R. § 200.326 & 2 C.F.R Part 200, Appendix II, which are attached to this ITB and
incorporated herein.
I/We understand and will comply.
(Required: Check if applicable)
1 Program Regulations
3 The contractor shall be in conformance with the applicable portions of the CNP Sponsor’s agreement under the
program. The contractor will conduct program operations in accordance with 7 CFR Parts 210, 215, 220, 225,
226 and 250.
Confirm you understand by checking the box.
I/We Confirm
(Required: Check if applicable)
1 Affordable Care Act & Buy American Provision
4 The contractor understands and agrees that it shall be solely responsible for compliance with the patient Protection
and Affordable Care Act, Public Law 111-148 and the Health Care and Education Reconciliation Act, Public Law
111-152 (collectively the Affordable Care Act “ACA”). The contractor shall bear sole responsibility for providing
health care benefits for its employees who provide services to the CNP Sponsor as required by State or Federal
law.
The contractor will purchase, to the maximum extent practicable, domestic commodities or products in accordance
with 7 CFR 210.21(d) and 7 CFR 220.16(d). The contractor shall purchase, to the maximum extent practicable,
domestic agricultural commodities or products substantially processed in the United States. “Substantially” means
the final processed product contains over 51% domestically grown agricultural commodities. This provision applies
to all food purchases paid from the nonprofit school food services account. There are limited exceptions to this
provision which allow for the purchase of products not meeting the “domestic” standard as described above (non-
domestic) in circumstances when use of domestic products is truly not practicable. However, before utilizing an
exception, alternatives to purchasing non-domestic food products should be considered.
Confirm you understand by checking the box.
I/We Confirm
(Required: Check if applicable)
Page 4 of 8 pages
Deadline: 3/19/2024 12:00 AM (PT)
2024-1060
1 Lobbying
5 Disclosure of Lobbying Activities: Pursuant to Byrd Anti-Lobbying Amendment 31 USC 1352, the contractor must
disclose lobbying activities in connection with school nutrition programs. If there are material changes after the initial
filing, updated reports must be submitted on a quarterly basis. 2 CFR 200.326, 2 CFR 200.450 and 2 CFR 200
Appendix II (Applies to contracts over $100,000).
Certification Regarding Lobbying: Pursuant to 31 USC 1352, the contractor must submit a certification regarding
lobbying which conforms in substance with the language provided in 2 CFR 200.450. No appropriated funds may be
expended by the recipient of a Federal contract, grant, loan, or cooperative agreement to pay any person for
influencing or attempting to influence an officer of employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with any of the following covered
Federal actions. (Applies to contracts over $100,000).
Confirm you understand by checking the box.
I/We Confirm
(Required: Check if applicable)
1 Certificate of Independent Price Determination
6 The vendor admits that all prices in their Offer have been arrived at independently, without consultation,
communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with
any other Offeror or with any competitor certification regarding non-collusion.
Confirm you understand by checking the box.
I/We Confirm
(Required: Check if applicable)
1 Civil Rights Compliance
7 In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and
policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA
programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or
retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g., Braille,
large print, audiotape, American Sign Language, etc.) should contact the Agency (State or local) where they
applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA
through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in
languages other than English. To file a program compliant of discrimination, complete the USDA Program
Discrimination Complaint Form, AD-3027, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, and
at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information required in the
form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA
by: (a) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence
Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.
Confirm you understand by checking the box.
I/We Confirm
(Required: Check if applicable)
Page 5 of 8 pages
Deadline: 3/19/2024 12:00 AM (PT)
2024-1060
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