Printing of the Luzerne County Visitors Guide 2024
| Agency: | County of Luzerne |
|---|---|
| State: | Pennsylvania |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD15987270777980870 |
| Posted Date: | Jan 19, 2024 |
| Due Date: | Feb 16, 2024 |
| Solicitation No: | Ref. #01112024BVB |
| Source: | Members Only |
| Bid Number: |
Ref. #01112024BVB
|
| Bid Title: |
Printing of the Luzerne County Visitors Guide 2024
|
| Category: | General Bid Opportunities |
| Status: | Open |
|
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Attachment Preview
Invitation for Bid
Printing of the Luzerne County Visitors Guide 2024
REF#01112024BVB
Luzerne County Purchasing Department
LUZERNE COUNTY PENNSYLVANIA
DUE DATE:
DELIVER TO:
February 16, 2024 – 10:30 am
Luzerne County Purchasing Department
Attn: Mary Ann Amesbury
Penn Place Office Building
20 North Pennsylvania Avenue
Suite 203
Wilkes-Barre, PA 18711
570-825-1501
MaryAnn.Amesbury@luzernecounty.org
FIND US AT:
www.luzernecounty.org/procurement
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ATTENTION:
Bids will be received weekdays between the hours of 9:00 AM to 4:00 PM only
(excluding holidays).
All bids must be delivered by the time stated in the bid packet.
All bids must be delivered to:
Luzerne County Purchasing Department
20 North Pennsylvania Avenue
Suite 203
Wilkes Barre, PA 18711
Failure to follow these instructions will result in bid rejection.
Any questions in regard to the bid package, please contact Mary Ann Amesbury
at 570-825-1501 or MaryAnn.Amesbury@luzernecounty.org.
ATTENTION
YOU MUST PRINT THE BELOW ADDRESS AND BID INFORMATION AND AFFIX
TO THE OUTSIDE OF YOUR BID ENVELOPE. THE BID WILL NOT BE ACCEPTED
IF THIS INFORMATION IS NOT PROVIDED.
Luzerne County
Purchasing Department
Penn Place Bldg.
Suite 203
20 N. Penn Ave.
Wilkes-Barre, PA 18711
All bid returns must have this label attached
With the name and reference number of
the bid to the outside of the return envelope
(UPS, FEDEX, etc.) or it will be rejected.
Bid Name________________________
Company name___________________
Reference #_______________________
Bidders who use USPS Services, PLEASE NOTE:
The Post Office does not deliver mail directly to Penn Place. You should allow
additional time for your bid to be forwarded from the Court House to Penn Place. It is
the Bidders responsibility to get their bid packets to the PURCHASING DEPARTMENT
by the time specified.
LUZERNE COUNTY WILL NOT BE RESPONSIBLE FOR LATE OR MISDIRECTED
MAIL.
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INSTRUCTION TO BIDDERS
1. Any alterations, erasures, additions to or omissions of required information, or
change of specifications or bidding schedule, is done at the risk of the bidder and
may result in rejection of his/her Bid. In case a bidder finds discrepancies or
omissions, or is in doubt as to the meaning of the specifications of bidding
schedule, he/she should at once notify the Luzerne County Purchasing
Department, who will reply to such questions in official supplement and copies
will be sent simultaneously to all bidders.
2. All bidders are responsible to see that their names appear in the purchasing
department office on the form recording the names of prospective bidders, so
that the bidders are assured of receiving pertinent bulletins which may be issued
before the Bids are opened.
3. All bidders must be recognized dealers in the materials specified and qualified to
advise in its application of use. The bidders at any time requested, must satisfy
the County Manager and administrative officers that they have the requisite
organization, capital, plant, stock, ability and experience to satisfactorily execute
the contract in accordance with the provisions of the contract in which bidder is
interested.
4. Submitting a bid when it is intended to sublet the contract is cause for rejection of
your Bid, or cancellation of the contract, unless approval is given in writing by
Luzerne County prior to the Bid opening.
5. It is agreed by the parties hereto that wherever the word “purchasing agent” or
the pronoun in place thereof occurs in the articles of agreement of specifications,
it is hereby expressly understood that the Purchasing Agent is acting only under
the authority of and subject to the approval of the County Manager and
administrative officers.
6. In case of error in the extension of prices, the unit price shall govern.
7. The contract will not be awarded to any corporation, firm, or individual who has
failed in any former contract with Luzerne County to perform work or delivery of
guarantee.
8. It is expressly understood and agreed that the inspection of materials and
workmanship by the purchasing or issuing department will in no way lessen the
responsibility of the contractor or release him/her from obligations to perform and
deliver to the county satisfactory work and materials. The contractor agrees to
pay the cost of all tests for defective materials and to allow the cost to be
deducted from any money due him/her from the county otherwise bondsmen in
this case are liable for satisfactory completion of the contract.
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9. When the contract has been duly signed and the contract bond covering the
same approved, then and not before, the contractor may secure instructions from
the purchasing agent pertaining to the procedure of the work or delivery.
10. If more than one Bid is offered by any one party or in the name of his/her clerk,
partners or other person, all such bids may be rejected. However, a party who
has quoted prices on materials to a bidder is not thereby disqualified from
quoting prices on materials to other bidders or from submitting a Bid directly for
the materials or work.
11. The County Manager and administrative officers reserve the right to reject any
and all Bid’s or specifications when deemed to the best interests of the County
and also to purchase any, part, or none of the materials specified. The Luzerne
County Manager may cancel the award at any time before the execution of the
contract.
12. All terms, rebates and discounts shall be considered to be offered effective as of
the date of payment by the County notwithstanding anything to the contrary
expressed by the bidder in his/her Bid.
13. The County will reject all materials that do not meet the specifications even
though the bidders list the trade names of such materials on the proposal sheet.
14. The material and equipment shall be delivered to the County of Luzerne,
Pennsylvania. All prices quoted shall be f.o.b., Luzerne County Court House, or
point of destination within Luzerne County if otherwise specified.
15. The party or parties bidding upon this proposal to whom the award or awards are
made may be required to enter into a contract with the County of Luzerne within
sixty (60) days of notification by the Purchasing Agent. Failure of bidder to do so,
shall result in the cancellation of the award and forfeiture of the bid bond and/or
bid deposit which shall become the absolute property of the County of Luzerne.
16. The bidder or bidders to whom the contract is awarded agree(s) to release the
County of Luzerne from all suits or action of any nature or description brought
against it for or on account of the use of patents, appliances, products or
processes.
17. The County Manager and administrative officers at their discretion, may extend
the time for the completion of this contract, if prevented by strikes of employees
or by reason of it being impossible to procure the necessary material, equipment,
etc.
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18. All Bid’s must be made on proposal blanks attached to these specifications and
made part thereof, and must be enclosed in sealed envelope/package directed to
the Luzerne County Purchasing Department. Attached labels must be placed
upon outside of said envelope/package, failure to do so may result in rejection of
submitted Bid.
19. Bidders must write or print the figures in ink or typewritten.
20. A bid which is incomplete, obscure, conditional or unbalanced or which contains
additions not called for or irregularities of any kind or alterations may be rejected.
21. Luzerne County reserves the right for Luzerne County and/or the Luzerne County
Manager and/or their respective designees to perform financial and/or
performance audits on any purchase, sale, award, contract or other transactions
involving Luzerne County. Therefore, any party to a purchase, sale, award,
contract or other transaction involving Luzerne County must grant to the Luzerne
County Controller and/or the Luzerne County Manager and/or their respective
designees reasonable access to any property and/or equipment purchased in
whole or in part with Luzerne County funds and must grant reasonable access for
review, inspection and reproduction of any and all financial, employment and/or
other records of the vendor, contractor, subcontractor or other entity deemed
relevant by the Luzerne County Controller and/or Luzerne County Manager.
22. All vendors and contractors may be required to submit a Performance Bond to
Luzerne County Purchasing upon contract award.
23. Luzerne County will NOT accept vendor contracts that include automatic renewal
and price escalation clauses.
24. The successful responder must permit the County to make payment to vendor by
credit or debit card without penalty or surcharge.
25. Price/cost shall be considered, but need not be the sole determining factor.
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