Flue Replacement
| Agency: | Town of Westerly |
|---|---|
| State: | Rhode Island |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15990208596649029 |
| Posted Date: | Oct 17, 2023 |
| Due Date: | Nov 7, 2023 |
| Solicitation No: | 24-46 |
| Source: | Members Only |
Attachment Preview
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
REQUEST FOR QUOTATION
RFQ Description: Flue Replacement
RFQ Number: 24-46
October 17, 2023
The Town of Westerly/Westerly Public Schools, Westerly, RI, acting through its Purchasing Agent, is
hereby soliciting sealed bids for the above referenced RFQ and you are hereby invited to submit an
hourly fee for the Scope of Work described in this Request for Quotation, in strict accordance with
the Bid Documents.
TERMS AND CONDITIONS
Bids shall be based on the Terms and Conditions as referenced in this Request for Quotation.
BID DUE DATE/SUBMITTING INSTRUCTIONS
BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B, NO
LATER THAN 1:00 p.m., EST, November 7, 2023. A Bid submitted on other than the attached BID
BREAKDOWN FORM may be rejected. Envelopes containing bids must be sealed and addressed
to the undersigned, at the Purchasing Department, Town of Westerly, 45 Broad Street, Westerly, RI
02891 and must be clearly marked with the Name and Address of Bidder, Bid Due Date and Time,
and RFQ Number and Title. Bidders must include the original plus one copy and a Public copy on a
disk or flash drive as defined in the Instruction to Bidders.
Pre-bid Site Walk
A non-mandatory pre-bid walkthrough will be held on October 24th, 2023, at 10:30 AM at the Westerly
Middle School, 10 Sandy Hill Rd, Westerly, RI 02891. We strongly recommend attendance as
no other site visits will be permitted.
Schedule
1. Issue Request for Proposal
2. Pre-bid Meeting
3. Questions Due
3. Proposal Submission
4. Vendor Award
5. Project Start
6. Substantial Completion
10/17/23
10/24/23 at 10:30 AM
10/30/23 at 12:00 PM
11/7/23 by 1:00 PM
est 11/14/23
November 2023
December 2023
BIDDER’S QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing Dept. at
ecardillo@westerlyri.gov no later than 12:00 p.m., October 30, 2023, in a Microsoft Word attachment
with the corresponding solicitation number. Questions, if any, and responses will be posted on the
www.westerlyri.gov website as an addendum to this solicitation.
SPECIAL INSTRUCTIONS TO BIDDERS
1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.
2. Bid Price which exceeds $50,000 must include a 5% Bid Bond and cost of Payment and
Performance Bonds. The successful Bidder will be required to post a 100% Payment and
Performance Bond.
3. Bidders shall note that their bid is based on Prevailing Wage (RIGL Sec 37-13-1 et seq.). The
successful bidder and its subcontractors must pay their workers at the applicable prevailing wage
rates (adjusted every July 1) for the various trades on a weekly basis and submit certified weekly
payroll as described in the Instructions to Bidders. Prevailing wage rate schedules are available at
the Rhode Island Department of Labor and Training website at www.dlt.ri.gov.
1
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
4. Bidder’s prices shall include all Permits/Fees.
5. Quotes must be firm for a minimum of 120 days from date of submission.
6. Bid Completeness - Pricing submitted on this project must be an all-inclusive price. The
intent of an all-inclusive Price is such that no Adds or Change Orders will be necessary.
7. If the Bidder submits a supporting/additional document with their bid, that document must
include page numbers.
8. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.
9. The Successful Bidder MUST be able to have a response time that will allow an assigned
project to be completed when requested by the Town/School.
10. § 37-12-10. Retainers relating to contracts for public works, sewer, or water main construction.
(a) Upon substantial completion of the work required by a contract aggregating in amount less than five
hundred thousand dollars ($500,000) for the construction, reconstruction, alteration, remodeling, repair,
or improvement of sewers and water mains, or any public works project defined in § 37-13-1, the
awarding authority may deduct from its payment a retention to secure satisfactory performance of the
contractual work not exceeding five percent (5%) of the contract price. (b) There shall also be deducted
and retained from the contract price an additional sum sufficient to pay the estimated cost of municipal
police traffic control on any public works project. Municipalities shall directly pay the officers working
traffic details and shall bill and be reimbursed by the withholding authority for which the contract is being
performed every thirty (30) days until the project is complete. (c) Notwithstanding the foregoing, with
respect to projects located within the town of Warren, the withholding authority shall hold an amount from
the contract price that shall be reasonably sufficient to pay the estimated cost of municipal police traffic
control. The withholding authority shall pay to the town of Warren within seventy-two (72) hours of written
demand the actual costs of police traffic control associated with said project on an ongoing basis.
RFQ BID DOCUMENTS
Attachment A – Scope of Work, Page 3
Attachment B – Bid Form Pages 4-5
Attachment C – Instruction to Bidders Pages 6-10
APPENDIX A – Bidder Certification Pages 11-15
Agreement-Westerly Standard Agreement Pages 16-23
BIDDER CERTIFICATION FORM: Bidders must include, complete, and submit a Bidder
Certification Form with each bid proposal.
This solicitation is available at www.westerlyri.gov. The Town of Westerly/Westerly Public Schools
reserves the right to reject any/all bids, waive any informalities in the bids received and to accept
and award the bid to the lowest qualified bid deemed most favorable to the interest of the
Town/School. The Town/School does not discriminate based on age, color, gender, national origin,
race, religion, sexual orientation, or disability in accordance with applicable laws and regulations.
Regards,
Eileen Cardillo
Purchasing Agent
Town of Westerly/ Westerly Public Schools
45 Broad Street, Westerly, RI 02891
Tel. (401) 348-2599
ecardillo@westerlyri.gov
www.WesterlyRI.gov
2
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
ATTACHMENT "A"
SCOPE OF WORK
The purpose of this project is to replace existing flue on P-K Thermific D-1000 Gas fired heating
boiler. The end result desired is a new fully functional flue on boiler. The work under this project
includes all labor, materials, equipment, hardware, training, software and programming necessary
to safely meet the following requirements. The successful bidder must include costs to provide to
complete the scope of work per Local, State, Federal Codes, and OEM specifications.
SCOPE OF WORK:
Remove and replace entire existing flue from boiler to rooftop, to include rain caps with
manufacturer instructions for boiler flue piping, meeting all pressure and temperature requirements.
Completely close and seal all roof penetrations, water and weather tight from flue replacement.
● Flue will have a drip line from flue with loop at bottom of flue.
● Contractor shall comply with all Manufacturer Operation and Maintenance Manual requirements
for flue replacement on boiler and operation. Work shall meet manufacturer warranty requirements
regarding flue replacements.
● Contractor must be a licensed mechanical contractor.
● Contractor shall provide equipment submittals with bid.
Contractor must perform testing and adjusting in accordance with manufacturer instructions.
Provide all equipment drawings and owner/operator training with all associated parties; i.e. building
custodian, operators and service technicians. Training shall include operation and maintenance of
flue.
CLARIFICATIONS
● The lump sum bid must include all labor and material to fully complete the project
● All disposal, shipping and rigging costs are the responsibility of the awarded vendor and the
associated costs are to be included in the bid price
● The awarded vendor is responsible to submit for all required permitting.
● The work must be completed during the dates as outlined in the project schedule.
3
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
ATTACHMENT "B"
Bid Form
“THIS FORM MUST BE COMPLETED AND SUBMITTED WITH BID”
RFQ NUMBER: 24-46
RFQ NAME: Flue Replacement WMS
The Bidder stated below agrees to provide all labor, materials, equipment,
supervision and all activities required to provide a complete scope of work as
defined in the above referenced Request for Quotation, for the following lump sum:
Amount in words:____________________________________________
Amount in figures:____________________________________________
A. BID BREAKDOWN
Cost
Labor
Materials
Overhead, Profit, Misc. & General Conditions
Shipping/ Logistics/ Rigging
Bonds
Permits
** see note below
TOTAL BID PRICE
*Exclusions- The awarded contractor will not be responsible for ACM testing and abatement if
required, but will be required to coordinate the tasks.
** The awarded vendor will not charge for permitting fees as the Owner is not charged by the Town
of Westerly.
Start ____________________days after receipt of order.
Did you complete and submit Appendix A with your bid? Yes____ No_____
Company’s Workday Telephone #/Cell # - ______________________
Contact Name:____________________________________________
Email Address:____________________________________________
Company’s After Hours/Holiday Telephone # - ___________________
Contact Name:_____________________________________________
Email Address:_____________________________________________
4
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
The price includes all stipulations and requirements of Addendum No.____________, which have
been received and accepted by the undersigned.
The Successful Bidder agrees to submit ALL Quotes to Westerly and provide written
documentation of material/equipment costs.
What is the Company’s Experience Modification Rating from your Insurance
provider?_______EMR.. If over 1.0, please explain why:
________________________________________________________________Please
include a copy of your Certificate of Insurance.
EXCLUSIONS:
______________________________________________________________________
This Request for Quotation, together with all documents, specifications, drawings and
documents/attachments/Addendums, are included and constitute the entire proposal from the bidder.
There are no terms, conditions, or provisions, either oral or written, between the parties hereto, other
than those contained herein. The Request for Quotation supersedes all written representation,
inducements, or understandings of any kind or nature between the parties hereto, relating to the project
involved herein. Payment Terms are net 30 days, for this scope of work.
The submitted pricing for this scope of work shall remain firm for the duration of any contract
awarded to the Successful Bidder.
Company Representative
Print Name: _________________________________
Authorized Signature: ______________________________________
_____________________________ _______________________________________________
Email
Address
City
State
Zip
_____________________
Telephone Number
Date: __________
Company Name: _______________________________________________
5
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.