Bus Tires
| Agency: | Town of Westerly |
|---|---|
| State: | Rhode Island |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15990409282905778 |
| Posted Date: | Mar 22, 2024 |
| Due Date: | Apr 12, 2024 |
| Solicitation No: | 25-11 |
| Source: | Members Only |
Attachment Preview
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
REQUEST FOR QUOTATION
RFQ Description-Bus Tires
RFQ Number: 25-11
March 22, 2024
The Town of Westerly (Town), Westerly, RI, acting through its Purchasing Agent, is hereby
soliciting quotes for the above referenced RFQ and you are hereby invited to submit a Lump
Sum Proposal for the Scope of Work described in this Request for Quotation, in strict
accordance with the Bid Documents.
TERMS AND CONDITIONS
Bids shall be based on the Terms and Conditions as referenced in this Request for
Quotation.
RFQ DUE DATE/SUBMITTING INSTRUCTIONS
Sealed RFQS ARE DUE and MUST BE SUBMITTED to Eileen Cardillo, Purchasing Agent,
Westerly Town Hall, 45 Broad St., Westerly, RI 02891 on the attached BID FORM,
Attachments B, NO LATER THAN 2:00 p.m. April 12, 2024. Quotes submitted on other
than the attached BID BREAKDOWN FORM may be rejected. Two (2) hard copies and one
(1) electronic copy.
QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing
Agent at ecardillo@westerlyri.gov no later than 12:00 PM on April 4, 2024, in a
Microsoft Word attachment with the corresponding solicitation number. Questions, if
any, and responses will be posted on the Town of Westerly website at
www.westerlyri.gov as an addendum to this solicitation. Bidders are responsible for
checking the Town’s website for all addenda distributed in response to questions and
requests for additional information.
SPECIAL INSTRUCTIONS TO BIDDERS
1.
Bidder shall base the quotes on providing all materials and equipment, FOB
jobsite.
2.
Bidder’s prices shall include all Permits/Fees.
3.
Quotes must be firm for a minimum of 120 days from date of submission;
the awarded vendor’s prices must be firm July 1, 2024-June 30, 2025.
4.
Bid Completeness - Pricing submitted on this project must be an all-inclusive
price. The intent of an all-inclusive Price is such that no Adds or Change
Orders will be necessary.
5.
If the Bidder submits a supporting/additional document with their bid, that
document must include page numbers.
6.
Selection Criteria – While the fee/costs will be discussed and very much
considered during the review process, cost alone will not be the only
selection criteria. Experience of the company and individual participants will
also be considered.
1
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
7.
This project is Tax exempt for Rhode Island Sales Tax and Federal Excise
Taxes.
RFQ BID DOCUMENTS
Attachment A - Scope of Work Page 3
Attachment B - Bid Form Pages 4-5
Attachment C - Instruction to Bidders Pages 6-12
Appendix A - Bidder Certification Form Pages 13-17
BIDDER CERTIFICATION and DISCLOSURE FORM: Bidders must include,
complete, sign and submit a Bidder Certification Form with each bid proposal. See
APPENDIX A.
The Town of Westerly/Westerly Public Schools reserves the right to reject any/all bids,
waive any informalities in the bids received and to accept and award the bid to the lowest
evaluated bid deemed most favorable to the interest of the Town/School. The Town/School
does not discriminate based on age, color, gender, national origin, race, religion, sexual
orientation, or disability in accordance with applicable laws and regulations.
Regards,
Eileen Cardillo
Purchasing Agent/Risk Manager
Town of Westerly/ Westerly Public Schools
45 Broad Street
Westerly, RI 02891
Tel: (401) 348-2599
Email: ecardillo@westerlyri.gov
www.WesterlyRI.gov
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
ATTACHMENT "A"
SCOPE OF WORK
RFQ NUMBER: 25-11
RFQ NAME: Bus Tires
Description of Scope & Quantity
This Supplier will be responsible to furnish and deliver the following: Bus
Tires ordered through a purchase order only.
DELIVERY REQUIREMENTS & DATES
Supplier shall delivery per the following schedule:
Monday-Friday 8:00am - 3:30pm
Unload and set-up:
SPECIFICATIONS
The following Specifications, define the Scope of Work of the Bid Package:
All prices must include inside delivery and shipping costs.
Please use the attached spreadsheet for supply quote.
Prices are to be firm from July 1, 2024 to June 30, 2025.
3
TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
ATTACHMENT "B"
Bid Form
"THIS FORM MUST BE COMPLETED AND SUBMITTED WITH BID"
RFQ NUMBER: 25-11
RFQ NAME: Bus Tires
The Bidder stated below agrees to furnish individual prices on the spreadsheet below and deliver,
as defined in the above referenced Request for Quotation.
Did you complete and submit Appendix A: YES
NO
Delivery:
calendar days after receipt of order.
____
UNIT PRICES
Unit Prices shall include all costs such as delivery, profit, overhead, bond, insurance, etc.,
associated with the described in the unit price.
Prices are to be submitted on the Bus Tires Spreadsheet below.
RFQ 25-11 BUS TIRES
PRICES FIRM UNTIL JUNE 30, 2025
Estimated
Quantity
Unit
Price
Total
Price
Size: 11R22.5 Cooper RHA Load G
Size: 11R22.5 Cooper RHD M&S
Size: LT225/75 R16 Goodyear G949 Load Range E
Size: LT225/75R16 Transforce AT
Size: 195/75R16C All Season
Size: P225/65R17 All Season
Size: LT265/70R17 Transforce AT
Size: 10R22.5 Cooper RHD Load Range G
2
$
$
24
$
8
$
$
8
$
$
4
$
$
4
$
$
4
$
$
2
$
$
Price per tire change On Bus
$
Price per tire change Off Bus
$
Tire Rims, inspect, clean, sandblast, paint as needed
(Priced Each)
$
Change over per tire loose: Light Truck
$
Truck
$
Service call-Regular Hours
$
Night Hours
$
Price per tire disposal Truck
$
LT
$
Road Service Mileage
$
4
TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
The below stated Supplier agrees to provide all materials, equipment, supervision and all activities
required to provide a complete scope of work as defined in this Request for Quotation, including, but not
limited to, agree to all terms and conditions, all as shown or by reference, unless as excluded below:
EXCLUSIONS:
_______________________________________________________________________________________
_______________________________________________________________________________________
Did you deviate from the specifications in any way: YES____ NO
?
(If yes, you must explain below and submit a detailed description of all deviations so that your
product or service can be properly evaluated.)
______________________________________________________________________________________
______________________________________________________________________________________
_______________________________________________________________________________________
The above price includes all stipulations and requirements of Addendum No. ___________,
which have been received and accepted by the undersigned.
This Request for Quotation, together with all documents, specifications, drawings and
documents/attachments/Addendums, are included and constitute the entire proposal from the bidder.
There are no terms, conditions, or provisions, either oral or written, between the parties hereto, other than
those contained herein. The Request for Quotation supersedes all written representation, Inducements,
or understandings of any kind or nature between the parties hereto, relating to the project involved herein.
Payment Terms are net 30 days, for this scope of work. The unit bid prices attached excludes applicable
sales and or use taxes; Includes all insurance premiums; and includes all shipping/transportation costs, if
applicable. The submitted pricing for this scope of work shall remain firm until June 30, 2025 from date
of submission.
Company Representative
Print Name: _________________________Authorized Signature: ___________________
______________________________________ ________________________________________
Telephone
Street
City
State
Zip
Email: ________________________________________Date: ____________________
Company Name: _______________________________________________
5
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