Aquatic Survey and Study
| Agency: | Town of Westerly |
|---|---|
| State: | Rhode Island |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15990448378275882 |
| Posted Date: | Nov 2, 2023 |
| Due Date: | Nov 30, 2023 |
| Solicitation No: | 24-49 |
| Source: | Members Only |
Attachment Preview
TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
REQUEST FOR QUALIFICATIONS
RFQ 24-49
Aquatic Survey and Study
THIS PROJECT IS FUNDED BY A FEDERAL GRANT
November 2, 2023
The Town of Westerly/Westerly Public Schools (Town), Westerly, RI, acting through its
Purchasing Agent, is hereby soliciting sealed bids for the above referenced RFQ and you
are hereby invited to submit Qualifications for the Scope of Work described in this Request
for Qualifications, in strict accordance with the RFQ Documents.
TERMS AND CONDITIONS
RFQs shall be based on the Terms and Conditions as referenced in this Request for Qualifications.
RFQ DUE DATE/SUBMITTING INSTRUCTIONS
RFQs ARE DUE and MUST BE SUBMITTED on the enclosed, Attachment B, NO LATER THAN 2:30 p.m.,
EST, November 30, 2023. Envelopes containing RFQs must be sealed and addressed to the
undersigned, at the Purchasing Department, 2nd Floor office, Westerly Town Hall, 45 Broad St.,
Westerly, RI 02891 and must be clearly marked with the Name and Address of Bidder, Bid Due Date
and Time, and RFQ Number and Title. Bidders must include one original, five copies and a Digital
(soft) copy for Public Use on CD or flash drive of the Bid as defined in the Instruction to Bidders.
A non-mandatory pre-bid will be held at 12:30 p.m. on November 9, 2023, at 41 Margin St.,
Westerly, RI 02891.
BIDDER’S QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing
Agent at ecardillo@westerlyri.gov no later than 12:00 PM on November 15, 2023, in a
Microsoft Word attachment with the corresponding solicitation number. Questions, if any,
and responses will be posted on the Town of Westerly website at www.westerlyri.gov as an
addendum to this solicitation. Bidders are responsible for checking the Town’s website for
all addenda distributed in response to questions and requests for additional information.
SPECIAL INSTRUCTIONS TO BIDDERS
1. If the Bidder submits a supporting/additional document with their bid, that document
must include page numbers.
2. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.
3. Selection Criteria -The evaluation will be completed by the Selection Team. The
members of the Team will, individually and collectively, evaluate each properly submitted
proposal, and shall select a group of finalists. Each finalist may be interviewed by the Team
to determine, all factors considered, the most qualified and capable Firm with which to
contract. The objective measurable criteria to be utilized is stated in the attached Scope of
Work.
1
TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
RFQ DOCUMENTS
Attachment A – Scope of Work/ Project Schedule, Pages 3-5
Attachment B – Vendor Information Page 6
Attachment C – Instruction to Bidders Pages 7-13
APPENDIX A – State and Federal Required Forms Pages 14-31
Agreement – Westerly Standard Professional Agreement Pages 32-42
BIDDER CERTIFICATION and DISCLOSURE FORM: Bidders must include,
complete, sign and submit a Bidder Certification Form with each bid proposal. See
APPENDIX A.
This solicitation is available at www.westerlyri.gov .
The Town of Westerly/Westerly Public Schools reserves the right to reject any/all bids, waive any
informalities in the bids received and to accept and award the bid to the lowest evaluated bid deemed
most favorable to the interest of the Town/School.
The Town/School does not discriminate based on age, color, gender, national origin, race, religion,
sexual orientation, or disability in accordance with applicable laws and regulations
Regards,
Eileen Cardillo
Purchasing/Risk Manager
Town of Westerly/ Westerly Public Schools
45 Broad Street
Westerly, RI 02891
Tel: (401) 348-2599
Email: ecardillo@westerlyri.gov
www.WesterlyRI.gov
CC: MD
2
TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
ATTACHMENT "A"
RFQ 24-49
Aquatic Survey and Study
I. Project Overview
OBJECTIVES
The Town of Westerly desires to understand the redevelopment potential of docks and number of slips
at the former Westerly marina site. Key to the redesign of the former Westerly Marina to a public
recreational facility aimed at the enjoyment of the Pawcatuck River is:
• the reimplementation, repair and construction of new docks, boat slips, related facilities and
utilities
• a repaired/upgraded town boat launch, and
• a proposed elevated walkway along the shallower portions of the property and the adjoining
Westerly Municipal Land Trust site.
SCOPE OF WORK
The consultant should analyze the physical nature of the site, what, exactly, is the topography under
the water, what is the state of the existing boat launch and the remaining piles, and describe any
potential or advisable dredging or other under water site work and preparation to rebuild the docks. .
This survey should include:
1. An underwater topo and soil survey
2. Recommendations of area to be dredged and desired depths
3. Provide design, permitting and construction schedule/phasing
4. Provide cost estimate for design, permitting and construction
Deliverables shall include a report containing an executive summary and the sections 1 through 5
above.
TARGETED DURATION OF SURVEY
6 months from issuance of purchase order.
3
TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
II. Instructions for Submission of Qualifications
SUBMISSION REQUIREMENTS
CONTENTS OF STATEMENTS OF QUALIFICATIONS
To be considered responsive at a minimum the following must be provided:
- Letter of Transmittal: A Letter of Transmittal must accompany each response signed by an owner,
officer, or other authorized agent of the firm.
- Proof of Professional Registration/Certification: Evidence of individual Rhode Island Professional
Architectural/Engineer registration and Certificate of Authorization for your Firm, as well as proper
certification for AutoCAD operator to be assigned.
- Company Introduction: Respondents are also required to include a complete description and other
relevant information documenting organizational structure, number of employees and business
background and specific office locations.
- Relevant Firm Experience: Respondents must demonstrate a minimum of FIVE (5) YEARS
expertise relative to the services requested and include a listing of the firm’s projects similar in
concept to the project being proposed.
- References: Names of Organization, Contact Name, email addresses, and telephone numbers of at
least THREE (3) previous clients who are familiar with the services provided by your firm must be
included. By so listing, specific permission is granted to the Town to contact said individuals to
verify the satisfactory performance of the services provided. Respondent acknowledges that the
Town is granted specific permission to discuss past performance of Bidder and any of its proposed
team members on any projects.
EVALUATION AND SELECTION CRITERIA
THE TOWN OF WESTERLY will base its evaluation of responses on the following criteria, which are not
necessarily in order of importance:
TECHNICAL SECTION
DESCRIPTION
MAXIMUM
POINTS
Understanding of work as evidenced by the quality of the response submitted.
20
Background and experience in providing municipal architectural/engineering
30
services for similar projects.
Background, education, qualifications, and relevant experience of key
20
personnel including sub-consultants or subcontractor’s consultants intends to
use in performance of this contract.
Appropriate licenses held by consultant staff and sub-
15
consultants/subcontractors.
References
15
TOTAL TECHNICAL
100
4
TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
SELECTION PROCEDURES
(a.)
The Town reserves the right to reject any or all responses, to accept any
response, to negotiate changes to response terms, and to waive minor
inconsistencies with the RFQ, if deemed in the best interest of the Town.
(b.)
Responses submitted in response to this RFQ will be reviewed against
the Selection Criteria listed above.
(c.)
Consultants submitting the most acceptable, qualified responses may be invited to
an interview with a Selection Committee.
(d.)
The highest scoring firm will be selected to submit a cost proposal to be negotiated.
The Town intends to enter into a contract with the Consultant(s) whose responses are determined to
best meet the needs of the Town/School.
The Town of Westerly/Westerly Public Schools are Affirmative Action – Equal Opportunity
employers. Respondents to this Request for Proposal agree and warrant that in the performance
of the work on these projects, the firm will not discriminate or permit discrimination against any
person or group of persons on the grounds of race, color, religious creed, age, marital status,
national origin, ancestry, sex, mental or physical disability.
End of Request for Qualifications
III. PROJECT SCHEDULE DATES
The Successful Bidder agrees to perform the described Work in accordance with the
following schedule milestones:
Anticipated Schedule
1. Issue Request for Proposal
11/2/23
2. Pre-bid Meeting
11/9/23 at 12:30 PM
3. Questions Due
11/15/23 at 12:00 PM
3. Proposal Submission
11/30/23 by 2:30 PM
4. Vendor Award
TBD
5
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.