Artisan Fencing
| Agency: | Town of Westerly |
|---|---|
| State: | Rhode Island |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15990649645365056 |
| Posted Date: | Mar 13, 2024 |
| Due Date: | Apr 3, 2024 |
| Solicitation No: | 25-06 |
| Source: | Members Only |
Attachment Preview
TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
REQUEST FOR QUOTATION
RFQ Description: ARTISAN Fencing
RFQ Number: 25-06
March 13, 2024
The Town of Westerly/Westerly Schools (Town), Westerly, RI, acting through its Purchasing
Agent, is hereby soliciting sealed bids for the above referenced RFQ and you are hereby
invited to submit hourly rates for the Scope of Work described in this Request for Quotation,
in strict accordance with the Bid Documents.
TERMS AND CONDITIONS
Bids shall be based on the Terms and Conditions as referenced in this Request for Quotation.
BID DUE DATE/SUBMITTING INSTRUCTIONS
BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B,
NO LATER THAN 2:00 p.m. April 3, 2024. A Bid submitted on other than the attached BID
BREAKDOWN FORM may be rejected. Envelopes containing bids must be sealed and
addressed to the undersigned, at the Purchasing Department, Westerly Town Hall, 45 Broad
St., Westerly, RI 02891 and must be clearly marked with the Name and Address of Bidder,
Bid Due Date and Time, and RFQ Number and Title. Bidders must include one copy and a
Digital Copy on Disk or Flash drive of the Bid as defined in the Instruction to Bidders.
BIDDER’S QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing
Agent at ecardillo@westerlyri.gov no later than 12:00 pm on March 26, 2024 in a Microsoft
Word attachment with the corresponding solicitation number. Questions, if any, and
responses will be posted on the Town of Westerly website at www.westerlyri.gov as an
addendum to this solicitation.
SPECIAL INSTRUCTIONS TO BIDDERS
1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.
2. Bidders shall note that their bid is based on Prevailing Wage (RIGL Sec 37-13-1 et
seq.). The successful bidder and its subcontractors must pay their workers at the
applicable prevailing wage rates (adjusted every July 1) for the various trades on
a weekly basis and submit certified weekly payroll as described in the Instructions to
Bidders. Prevailing wage rate schedules are available at the Rhode Island
Department of Labor and Training website at www.dlt.ri.gov.
3. Quotes must be firm for a minimum of 120 days from date of submission.
4. Bid Completeness - Pricing submitted on this project must be an all-inclusive price.
The intent of an all-inclusive Price is such that no Adds or Change Orders will be
necessary.
5. If the Bidder submits a supporting/additional document with their bid, that document
must include page numbers.
6. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.
7. The Successful Bidder MUST be able to have a response time that will allow an
assigned project to be completed when requested by the Town/School.
1
TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
RFQ BID DOCUMENTS
Bidder Information – Pages 1-2
Attachment A – Scope of Work, Page 3-6
Attachment B – Bid Form Pages 7-8
Attachment C – Instruction to Bidders Pages 9-11
Appendix A – Bidder Certification Pages 12-16
Appendix B – Westerly Standard Contract Pages 17-26
BIDDER CERTIFICATION FORM (see APPENDIX A): Bidders must include,
complete, and submit a Bidder Certification Form with each bid proposal.
This solicitation is available at www.westerlyri.gov.
The Town of Westerly/Westerly Schools reserves the right to reject any/all bids, waive any
informalities in the bids received and to accept and award the bid to the lowest qualified bid
deemed most favorable to the interest of the Town/School.
The Town/School does not discriminate based on age, color, gender, national origin, race,
religion, sexual orientation, or disability in accordance with applicable laws and regulations.
Regards,
Eileen Cardillo
Purchasing Agent
Town of Westerly/
Westerly Public Schools
45 Broad Street
Westerly, RI 02891
Tel: (401) 348-2599
Email: ECardillo@westerlyri.gov; www.westerlyri.gov
2
TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
ATTACHMENT "A"
SCOPE OF WORK
RFQ 25-06
Description of Scope
This Contractor will be responsible for the completion of the following work scope items. Provide the
Town of Westerly/Westerly Public School the services of Fencing repair or replacement as needed in the
State of Rhode Island and an apprentice/helper (if required) for a three-year Master Pricing Agreement
period from July 1, 2024 to June 30, 2027 with optional extensions of two (2) one (1) year terms at the
Town/Schools discretion according to the agreed upon hourly labor rates, work schedules, and parts and
materials percentage markup.
It must. be understood that the total costs per individual job (service request) cannot exceed $7,500.00
including parts and materials.
The Successful Bidder will be required to furnish the Town of Westerly/Westerly Public Schools
adequate proof of federal liability, motor vehicle liability, and worker's compensation insurance in
amounts sufficient to satisfy Town and School requirements specified herein, and to maintain said
insurance for the duration of the contract period.
The Successful Bidder will have adequate manpower to satisfy Westerly's routine and emergency
requirements.
It should be noted that there will not be a guaranteed contract but only a Master Pricing Agreement
between the contractor and Westerly. Westerly makes no assurances, intended or implied, that the
winning bidder will receive any given number of service requests during the contract period of the
contract. Westerly also reserves the right to cancel the agreement at any time, with or without cause,
without penalty or obligation.
The Successful Bidder agrees to submit ALL Quotes to Westerly and provide written documentation of
material/equipment costs.
It is intended that the vast majority of the work will be routine in nature and scheduled during regular
business hours. However, emergencies could occur. Repetitive failure to initiate service with the
allotted response time will be grounds for cancellation of the contract.
It is expected that work performed according to recognized industry standards, that all required
replacements parts and materials are warranted by respective manufacturers. Failure to meet the quality
standards of Westerly will be grounds for termination of the contract.
The Successful Bidder will be required to comply with the State of Rhode Island Prevailing Wage
requirements for the applicable trades.
3
TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
All bid prices will be considered firm. All bid prices shall be all inclusive of any additional charges.
Travel or fuel surcharges will not be allowed.
All orders must be clearly identified with purchase order number, department name and person's
attention. Unless deemed an emergency no work orders shall be filled without a Purchase Order.
Invoice must not exceed purchase order amount and must show the Purchase Order Number. Invoice
must be submitted within 30 days of the service performed. Certified Payroll forms must be
submitted with each invoice.
Staffing of Job: The Successful Bidder will provide the appropriate number of staff for each job and will
not artificially load the job with helper/apprentices etc. The Town/School will not pay for non-required
personnel.
Material/Equipment: The Successful Bidder agrees to provide written back-up documentation of
acquisition costs upon request by the Town of Westerly/Westerly Public Schools, for items over $300.00
and will solicit competitive quotes for the parts/materials/equipment over $1,000.00.
The Successful Bidder is responsible to familiarize themselves with the Town of Westerly's permitting
regulations and it is up to them to know when a permit needs to be pulled and to schedule/be available
for an inspection if the Town deems it necessary when the job is finished.
RI Licenses are required, and a copy must be submitted with the bid.
4
TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
School Locations-
Westerly High School
Babcock Hall
Westerly Middle School
State Street School
Dunn's Corners School
Springbrook Elem. School
Bus Transportation
Transition Academy
Town Locations-
Adult Day Center
Info Booth & Restrooms
Old DPW Building
Old Town Hall
Rec Area-Restroom, Concession & Storage
Tower Street School Com. Center
Vacant Building
Veterans Of Foreign Wars Bldg.
Westerly Animal Shelter and Dog Park
Westerly Armory
Westerly Police Station
Westerly Police Sub Station
Westerly Public Works Hgwy. Div.
Westerly Recreation Cimalore Sports Complex
Westerly Recreation Craig Field
Westerly Recreation Gingerella Sports Complex
Westerly Recreation Rotary Park
Westerly Recreation Bradford Playground
Recreation Bowling Lane Playground
Recreation Lilac Park
Westerly Senior Citizens Center
Westerly Sewer Dept New Canal Pump Station
Westerly Sewer Dept Old Canal Pump Station
Westerly Sewer Dept Margin St Pump Station
Westerly Sewer Dept Treatment Plant
Westerly Sewer Dept Beach St Pump Station
Westerly Sewer Dept Branch St Pump Station
Westerly Sewer Dept Cimalore Pump Station
Westerly Sewer Dept Apache Dr Pump Station
Westerly Sewer Dept Oak St Pump Station
Westerly Sewer Dept Riverdale Pump Station
Westerly Town Beach Pavilion
Wuskenau overflow
Tourist Booth Lot
5
Address
23 Ward Avenue
23 Highland Avenue
10 Sandy Hi II Road
35 State Street
8 1/2 Plateau Road
39 Springbrook Road
8 Springbrook Road
5 Union Street-Lower Floor
Address
5 Union Street
312 Atlantic Avenue
39A Beach Street
10 Union Street
49 White Rock Road
93 Tower Street
15 Tower Street .
113 Beach Street
33 Larry Hirsch Lane
8 Dixon Street
60 Airport Road
68 Pierce Street
35 Larry Hirsch Lane
3 Wilson Street
11 Mountain View Road
49 White Rock Road
91 Airport Road
15 Church Street Bradford
22 Bowling Lane, Bradford Village
16 Lilac Drive
39 State Street
99 Canal Street
20 Canal Street
23 Margin Street
87 Margin Street
184 Beach Street
15 Branch Street
72 Wilson Street
22 Apache Drive
134 Oak Street
Meadow Lark Drive
365 Atlantic Avenue
308 Atlantic Avenue
316-218 Atlantic Avenue
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.