Concrete Floor Repair
| Agency: | Town of Westerly |
|---|---|
| State: | Rhode Island |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15990935035186249 |
| Posted Date: | Dec 22, 2023 |
| Due Date: | Jan 12, 2024 |
| Solicitation No: | 24-56 |
| Source: | Members Only |
Attachment Preview
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
REQUEST FOR QUOTATION
RFQ Description – Concrete Floor Repair
RFQ Number: 24-56
December 15, 2023
The Town of Westerly/Westerly Schools (Town), Westerly, RI, acting through its
Purchasing Agent, is hereby soliciting sealed bids for the above referenced RFQ
and you are hereby invited to submit a Lump Sum Proposal for the Scope of
Work described in this Request for Quotation, in strict accordance with the Bid
Documents.
TERMS AND CONDITIONS
Bids shall be based on the Terms and Conditions as referenced in this Request
for Quotation.
BID DUE DATE/SUBMITTING INSTRUCTIONS
BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B, NO
LATER THAN 2:00 p.m., EST, January 5, 2024. A Bid submitted on other than the
attached BID BREAKDOWN FORM may be rejected. Envelopes containing bids must
be sealed and addressed to the undersigned, at the Purchasing Department 2nd Floor
office, Westerly Town Hall, 45 Broad St., Westerly, RI 02891 and must be clearly
marked with the Name and Address of Bidder, Bid Due Date and Time, and RFQ
Number and Title. Bidders must include one original, one copy and a Public (soft) copy
on CD or flash drive of the Bid as defined in the Instruction to Bidders.
BIDDER’S QUESTIONS
Questions r e g ar d i n g this solicitation must be emailed and received by the
Purchasing Agent at ecardillo@westerlyri.gov no later than 12:00 p.m. on December
21, 2023, in a Microsoft Word attachment with the corresponding solicitation
number. Questions, if any, and responses will be posted on the Town of Westerly
website at www.westerlyri.gov as an addendum to this solicitation. Bidders are
responsible for checking the Town’s website for all addenda distributed in
response to questions and requests for additional information.
Non-Mandatory On-site Meeting
Contact Mike Serra to schedule an appointment. 401-741-4032
Location: Westerly Transfer Station, Larry Hirsch Lane, Westerly R.I. 02891
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
SPECIAL INSTRUCTIONS TO BIDDERS
1.
Bidder shall base the Proposal on providing all materials and equipment,
FOB jobsite.
2.
Bid Price which exceeds $50,000 must include a 5% Bid Bond and cost of
Payment and Performance Bonds. The successful Bidder will be required to
post a 100% Payment and Performance Bond.
3.
Bidders shall note that their bid is based on Prevailing Wage (RIGL Sec
37-13-1 et seq.) https://sam.gov/wage-determination/RI20230001/10. The
successful bidder and its subcontractors must pay their workers at the
applicable prevailing wage rates (adjusted every July 1) for the various
trades on a weekly basis and submit certified weekly payroll as described
in the Instructions to Bidders. Prevailing wage rate schedules are available
at the Rhode Island Department of Labor and Training website at
www.dlt.ri.gov.
4.
Bidder’s prices shall include all Permits/Fees.
5.
Quotes must be firm for a minimum of 120 days from date of submission.
6.
Field Visits – Bidders shall confirm field measurements as part of the
bidding process. Bidders must satisfy themselves, by personal
examination of the location of the proposed work, and by such other
means as they may prefer as to the actual conditions and requirements
of the work, and inform themselves fully of the conditions relating to
construction and labor under which the work will be or is now being
performed, and this Contractor must employ, so far as possible, such
methods and means in the carrying out of his work as will not cause any
interruption or interference with any other contractor and a minimum of
inconvenience and injury to other persons and property. All field visits
must be coordinated with the Town/School point of contact within 48 hours
from all site visits.
7.
Bid Completeness - Pricing submitted on this project must be an all-
inclusive price. The intent of an all-inclusive Price is such that no Adds or
Change Orders will be necessary.
8.
If the Bidder submits a supporting/additional document with their bid, that
document must include page numbers.
9.
Selection Criteria – While the fee/costs will be discussed and considered
during the review process, cost alone will not drive the selection decision.
The invitation for bids shall state whether award shall be made on the basis
of the lowest bid price or the lowest evaluated or responsive bid price. If the
latter basis is used, the objective measurable criteria to be utilized shall be
stated in the invitation for bids, if available.
10. This project is Tax exempt for Rhode Island Sales Tax and Federal
Excise Taxes.
11. § 37-12-10. Retainers relating to contracts for public works, sewer, or
water main construction. (a) Upon substantial completion of the work required
by a contract aggregating in amount less than five hundred thousand dollars
($500,000) for the construction, reconstruction, alteration, remodeling, repair, or
improvement of sewers and water mains, or any public works project defined in
§ 37-13-1, the awarding authority may deduct from its payment a retention to
secure satisfactory performance of the contractual work not exceeding five
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
percent (5%) of the contract price. (b) There shall also be deducted and
retained from the contract price an additional sum sufficient to pay the estimated
cost of municipal police traffic control on any public works project. Municipalities
shall directly pay the officers working traffic details and shall bill and be
reimbursed by the withholding authority for which the contract is being
performed every thirty (30) days until the project is complete.
(c) Notwithstanding the foregoing, with respect to projects located within the
town of Warren, the withholding authority shall hold an amount from the contract
price that shall be reasonably sufficient to pay the estimated cost of municipal
police traffic control. The withholding authority shall pay to the town of Warren
within seventy-two (72) hours of written demand the actual costs of police traffic
control associated with said project on an ongoing basis.
RFQ BID DOCUMENTS
Attachment A – Scope of Work/ Project Schedule, Pages 4 - 8
Attachment B – Bid Form Pages 9 - 10
Attachment C – Instruction to Bidders Pages 11 - 18
APPENDIX A - Bidder Certification Pages 19 – 23
APPENDIX B - Sample Contract Pages 24-34
BIDDER CERTIFICATION and DISCLOSURE FORM: Bidders must
include, complete, sign and submit a Bidder Certification Form with each
bid proposal. See APPENDIX A.
This solicitation i s a v a i l a b l e a t www.westerlyri.gov.
The Town of Westerly/Westerly Schools reserves the right to reject any/all bids, waive
any informalities in the bids received and to accept and award the bid to the lowest
qualified bid deemed most favorable to the interest of the Town/School.
The Town/School does not discriminate based on age, color, gender, national origin,
race, religion, sexual orientation, or disability in accordance with applicable laws and
regulations
Regards,
Eileen Cardillo
Purchasing Agent
Town of Westerly/ Westerly Public Schools
45 Broad Street
Westerly, RI 02891
Tel: (401) 348-2599
Email: ecardillo@westerlyri.gov
www.WesterlyRI.gov
CC: MS
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
ATTACHMENT "A"
SCOPE OF WORK
RFQ 24 – 56 Concrete Floor Repair
SCOPE OF WORK
1. Description of Scope
The Successful Bidder will be responsible for the completion of the
following work scope items:
A) The scope of work for this project will include removing and
replacing approximately 50’ x 100’ section of severely damaged
concrete floor in the Westerly Transfer building.
(B) The Contractor shall be responsible for saw cutting and removal of
damaged concrete floor.
(C) Install rebar, up to one inch diameter. Floor is 8”.
(D) Pour and finish 8’ concrete slab. Concrete minimum 5000 lb mix.
MILESTONE SCHEDULE DATES
The Successful Bidder agrees to perform the described Work in accordance
with the following schedule:
Approximate Work Start: Week of Feb 1, 2024
Substantial Completion: Week of March 15,2024
These are approximate milestone dates and may be adjusted by the Town/Schools to
meet the overall project requirements. Additional charges from the successful bidder, for
any adjustments, prior to completion of the work, will not be allowed.
The Bidders shall be aware that meeting the above completion date milestones may
require extended workdays, Saturday work, and multiple crews and expedited
procurement of materials. All of these work requirements shall be considered within the
base bid price.
Time for Completion. The Contractor to whom this contract may be awarded will be
required to commence work within Thirty (30) days after the proper date of a letter from
the Town notifying the contractor to begin work (Notice to Proceed). This letter may, at
the option of the Town, be sent any time after the award of the contract and even prior to
the formal signing of the contract document and surety bond.
The contractor shall begin work within the time stated above and shall prosecute the
work diligently thereafter to complete all the work contemplated by this contract within 45
(Forty-Five) calendar days.
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
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