Digital/Internet Instructional Applications, Platforms, Content, and Related Items
| Agency: | County of Harris - Department of Education |
|---|---|
| State: | Texas |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD16048971615955936 |
| Posted Date: | Mar 1, 2024 |
| Due Date: | Mar 28, 2024 |
| Solicitation No: | 24/030SG |
| Source: | Members Only |
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Bid Information
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Contact Information
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Bid Attachments
| File Name | Description | File Size | ||||
| ||||||
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24-030SG Digital Instructional Applications Platforms and Content.pdf |
RFP Document | 816 KB | ||||
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New 10.0 Attachment Packet_clean (swl 1.12.2024)(skk 1.29.24).pdf |
Section 10 Required Documents | 3.53 MB | ||||
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Quality Narrative.docx |
Quality Narrative Template | 31 KB | ||||
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Marketing Narrative.docx |
Marketing Narrative Template | 27 KB | ||||
|
CP Cooperative Member January 2024-without spreads.pdf |
Member List Choice Partners National Purchasing Cooperative | 111 KB | ||||
Attachment Preview
RFP #24/030SG Digital/Internet Instructional Applications, Platforms, Content, and Related Items
Harris County Department of Education
6300 Irvington Blvd., Houston, Texas 77022-5618
RFP #24/030SG
Request for Proposals
For
Digital/Internet Instructional Applications, Platforms, Content,
and Related Items
Submittal Deadline and Proposal Opening Deadline:
Thursday, March 28, 2024, at 3:00 p.m., Central Time
Proposals received after the date and time stated above will not be considered.
Questions regarding this RFP must be submitted via HCDE eBid System online no later
than five (5) business days prior to the submittal deadline date. All questions and answers
will be posted online to HCDE eBid at http://hcdeebid.ionwave.net
General eBid RFP (revised January 2024)
Page 1 of 36
RFP #24/030SG Digital/Internet Instructional Applications, Platforms, Content, and Related Items
TABLE OF CONTENTS
1.0 Notice of Intent
2.0 Introduction to Choice Partners Cooperative
3.0 Instructions to Vendors
4.0 Evaluation and Award of Proposal(s)
5.0 Contract Terms and Conditions
6.0 Scope of Proposal
7.0 Specifications
8.0 Pricing/Delivery Information
9.0 eBid Attributes section
10.0 Attachments
General eBid RFP (revised January 2024)
Page 2 of 36
RFP #24/030SG Digital/Internet Instructional Applications, Platforms, Content, and Related Items
1.0 NOTICE OF INTENT
Contracts awarded pursuant to this RFP comply with the Education Department General Administrative Regulations (EDGAR),
2 C.F.R. §§ 200.318-326. It is the intent of Harris County Department of Education (HCDE) to award one or more contract(s) as
a result of this RFP for use by HCDE/CP and/or CP members. Product(s) and/or services considered for award shall equal or
exceed a minimum quality level of industry standard(s) as defined within this RFP, including Section 6.0 Scope of Proposal,
and shall comply with all applicable federal, state and local technical, environmental, and performance standards and
specifications.
Further, it is the intent of HCDE/CP to allow CP members to “piggyback” onto any existing contract between HCDE and Vendor
entered into pursuant to this RFP, as contemplated in United States Department of Agriculture Memorandum SFSP02-2017.
Accordingly, pursuant to HCDE’s membership agreements with CP members (as permitted under the Interlocal Cooperation Act,
Chapter 791 of the Texas Government Code, and Chapter 271, Subchapter F of the Texas Local Government Code, and similar
statutes in other states), CP members are authorized to enter into separate and independent contracts with Vendor that employ
the same negotiated terms and conditions contained in an existing contract(s) between HCDE and Vendor. Further, it is the intent
of HCDE/CP to comply with the most restrictive federal (EDGAR) or state (FASRG) rule or regulation, and HCDE/CP intends
to conduct a cost or price analysis in connection with every procurement action using federal funds.
1.1 The initial base term of the prospective contract is a period of one calendar year, and HCDE/CP may elect to
extend any contract awarded pursuant to this RFP for up to four additional one-year renewal terms. At HCDE’s
option, there may be an additional 90-day transitional period added to the end of the initial term or any renewal
term. Contract prices, terms and conditions are to remain in force during the transitional period. Should the
Contract with Vendor terminate during the initial or any renewal term for any reason, HCDE reserves the right
to have the same transitional period, prices, terms and conditions as if the Contract terminated at the expiration
of that term.
1.2 In this RFP and in the Contract, the following terms shall mean as follows:
1.2.1 “HCDE” means the Harris County Department of Education, a county school district established under the
laws of the State of Texas; 6300 Irvington Blvd., Houston, Texas 77022.
1.2.2 “CP” means Choice Partners cooperative, a national cooperative purchasing program and division of HCDE.
HCDE/CP is a local governmental agency, as that term is used in SP 35-2012.
1.2.3
“CP member(s)” means the non-profit entities, public and private schools (including independent school
districts and charter schools), education service centers, colleges, universities, municipalities, counties,
political subdivisions, and other governmental entities and agencies throughout the United States that have
followed local governing authority allowing them to utilize contracting vehicles procured and administered by
HCDE, pursuant to the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, and Chapter
271, Subchapter F of the Texas Local Government Code, and similar statutes in other states.
1.2.4
“Vendor(s)” means the proposer(s) responding to this RFP and vendor(s) to whom a contract has been awarded
as a result of this RFP by HCDE. A responsible vendor is a vendor who has adequate financial resources (or
the ability to obtain such resources), can comply with the delivery requirements, and is a qualified and
established firm regularly engaged in the type of business that provides the product(s) /service(s) listed herein.
1.2.5
“Contract” means the contract terms and conditions in Section 5.0 Contract Terms and Conditions, as
further defined in the Entire Agreement provision of Section 5.0. A contract is exclusively between HCDE/CP
and Vendor. Under no circumstances shall Vendor submit for approval or otherwise utilize the Contract via
the Statewide Procurement Division’s Texas Multiple Award Schedule (TXMAS) Program and/or Texas
SmartBuy without prior written permission from CP. All existing contracts shall be made available to CP
members to review and copy. Further, all records, reports, and other documents related to HCDE/CP’s
competitive procurement of existing contracts shall also be made available to CP members to review and copy.
1.2.6 “Supplemental Contract” means a separate, supplemental contract entered into between a CP member and
the Vendor, which utilizes the negotiated terms and conditions contained in the existing competitively-procured
General eBid RFP (revised January 2024)
Page 3 of 36
RFP #24/030SG Digital/Internet Instructional Applications, Platforms, Content, and Related Items
contract(s) between HCDE/CP and Vendor (for example, Vendor’s Master Service Agreement (MSA), End-
User License Agreement (EULA), etc.). Supplemental Contracts may further define the level of service and/or
product requirements over and above the minimum defined in the Contract and the RFP, including, without
limitation, invoice requirements, ordering requirements, on-campus service, specialized delivery, discounted
pricing, etc. Supplemental Contracts may be a Purchase Order issued by a CP member. Supplemental
Contracts are exclusively between a CP member and Vendor. Vendor shall immediately notify HCDE/CP of
all Supplemental Contracts entered into with a CP member.
1.2.7
“Best Value” means the method by which a contract, if any, is awarded, in accordance with applicable laws,
rules, and regulations. Best Value includes multiple parameters, including experience, references, quality of
the Vendor’s product(s)/service(s), and price, as detailed in Section 4.0 Evaluation and Award.
1.2.8
“HCDE/CP Administrative Fee” or “HCDE/CP Fee” means the fee paid by Vendors to HCDE/CP for the
limited purpose of funding the total administrative costs of the HCDE/CP program. HCDE/CP will invoice
the Vendor for the HCDE/CP Administrative Fee of 2 percent.1 The HCDE/CP Fee must not be charged to CP
members. All rebates, discounts, and other applicable credits from the Vendor resulting from Supplemental
Contract(s) shall accrue exclusively to CP members.
1.2.9
“Purchase Order” or “PO” means the agreed-upon purchase order between HCDE’s or the CP member and
the Vendor. Special terms and conditions agreed to by the Vendor and HCDE/CP or the CP member may be
added as addendums to the PO, including such items as requirements concerning certificates of insurance,
bonding, and small or disadvantaged business goals.
1.2.10 “Premium Hours” means those hours not included in Regular Hours or federal holidays. Premium Hours
must be approved by HCDE/CP or the CP member for each Purchase Order.
1.2.11 “Regular Hours” means the hours between 7 a.m. and 6 p.m. Monday thru Friday, excluding the following
holidays: Presidents’ Day, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving Day,
Christmas Day, and New Year’s Day.
1.3 Timetable
HCDE/CP anticipates following the timetable listed below for this job. The table below is only an estimate and
may vary.
Item
1
TIMETABLE
Activity
RFP Advertised - 1st run
Date
Friday, March 1, 2024
2
RFP Advertised - 2nd run
3
Pre-Proposal Meeting
4
Questions Due – via HCDE eBid
Monday, March 4, 2024
Wednesday, March 6, 2024
@ 1:00PM CT,
(Virtual per Section 3.2.1)
Thursday, March 21, 2024
@ 5:00PM CT
1 The HCDE/CP Administrative Fee is expressly separate from and is not a part of the pricing paid by CP members; the HCDE/CP
Administrative Fee is paid exclusively by the awarded Vendors and must not be passed on or charged to CP members by the
Vendor. All pricing from any contract awarded pursuant to this RFP is fixed pricing. No pricing structure that charges the cost
of the product or service plus a percentage of cost is allowed.
General eBid RFP (revised January 2024)
Page 4 of 36
RFP #24/030SG Digital/Internet Instructional Applications, Platforms, Content, and Related Items
5
Proposals Due / Public Bid Opening
6
Award Date
Thursday, March 28, 2024
@ 3:00PM CT
(Virtual per Section 3.2.2)
Wednesday, June 19, 2024
General eBid RFP (revised January 2024)
Page 5 of 36
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