Fuel Pumps and Controls

Agency: Consolidated Government of Columbus
State: Georgia
Level of Government: State & Local
Category:
  • 29 - Engine Accessories
Opps ID: NBD16163347126122027
Posted Date: Jan 12, 2021
Due Date: Jan 22, 2021
Solicitation No: RFP No. 21-0017
Source: Members Only
SOLICITATION NUMBER DESCRIPTION DUE DATE
RFP No. 21-0017 Fuel Pumps and Controls January 22, 2021 (no later than 5:00 PM)
Buyer: Sandra Chandler
DemandStar
Addendum No. 1

Attachment Preview

COLUMBUS CONSOLIDATED GOVERNMENT
Georgia’s First Consolidated Government
FINANCE DEPARTMENT
PURCHASING DIVISION
December 9, 2020
100 TENTH STREET, P. O. BOX 1340
COLUMBUS, GEORGIA 31902-1340
706-225-4087, FAX 706-225-3033
BIDLINE 706-225-4536
www.columbusga.org
REQUEST FOR
PROPOSALS:
RFP NO. 21-0017
GENERAL SCOPE
DUE DATE
Qualified vendors are invited to submit sealed proposals, subject to conditions
and instructions as specified, for the furnishing of:
FUEL PUMPS AND CONTROLS
The City of Columbus, Georgia is seeking proposals for the supply and
installation of fuel pumps and fuel controls for City operations. All pumps should
be able to continue operation in the event of a loss of electrical power (generator).
JANUARY 13, 2021 – 5:00 PM (EASTERN)
PROPOSAL
SUBMISSION
REQUIREMENTS
Due to the COVID-19 pandemic, the Purchasing Division is suspending the
receipt of hard copies of sealed responses and public solicitation openings until
further notice. Effective immediately, responses must be submitted via
DemandStar. See Appendix C for Submission Requirements, Submission
Checklist and Demandstar Registration and Submission Instructions.
NON-MANDATORY
PRE-PROPOSAL
SITE INSPECTION
A Recommended Non-Mandatory Pre-Proposal Site Inspection will be held on
Wednesday, December 16, 2020 beginning at 9:00 AM, and continuing until all
locations have been toured. Those interested in attending should complete the
Attendance Confirmation Form found on page 12. Those not interested in
attending due to Covid-19 are still encouraged to submit their proposals. For
those attending the site inspection, masks will be required, and social distancing
will be mandatory.
ADDENDA
NO PROPOSAL
SUBMISSION
IMPORTANT INFORMATION
The Purchasing Division will post addenda (if any) for this project at
https://www.columbusga.gov/finance/purchasing/docs/opportunities/Bid_Opport
unities.htm. It is the vendors’ responsibility to periodically visit the web page
for addenda, before the due date and prior to submitting a proposal.
If you are not interested in this solicitation, please complete and return page 3.
Andrea J. McCorvey
Purchasing Division Manager
RFP No. 21-0017
Page 1 of 44
Fuel Pumps and Controls
IMPORTANT INFORMATION
e-Notification
The City uses the Georgia Procurement Registry e-
notification system. You must register with the Team
Georgia Market Place/Georgia Procurement Registry to
receive future procurement notifications via
http://doas.ga.gov/state-purchasing/suppliers/getting-
started-as-a-supplier.
If you have any questions or encounter any problems while
registering, please contact the Team Georgia Marketplace
Procurement Helpdesk:
Telephone: 404-657-6000
Fax:
404-657-8444
Email: procurementhelp@doas.ga.gov
RFP No. 21-0017
Page 2 of 44
Fuel Pumps and Controls
STATEMENT OF “NO PROPOSAL SUBMISSION”
Notify the Purchasing Division if you do not intend to submit a Proposal:
Email bidopportunities@columbusga.org or return this form, via fax or mail, to:
Fax number (706) 225-3033
Attn: Sandra Chandler, Buyer
Columbus Consolidated Government
Purchasing Division
P. O. Box 1340
Columbus, Georgia 31902-1340
We, the undersigned decline to submit a proposal for RFP No. 21-0017 for Fuel Pumps and
Controls (Annual Contract) for the following reason(s):
Specifications are too “tight”, i.e. geared towards one brand or manufacturer (explain below).
There is insufficient time to respond.
We do not offer this product and/or service.
We are unable to meet specifications.
We are unable to meet bond requirements.
Specifications are unclear (explain below).
We are unable to meet insurance requirements.
Other (specify below).
Comments
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
COMPANY NAME: _______________________________________
AGENT: ________________________________________________
DATE: _________________________________________________
TELEPHONE: ___________________________________________
EMAIL: ________________________________________________
RFP No. 21-0017
Page 3 of 44
Fuel Pumps and Controls
PROPOSALS WILL BE EVALUATED IN ACCORDANCE WITH THE PROCEDURES AS
OUTLINED BELOW IN SECTION 3-110 OF THE PROCUREMENT ORDINANCE. ALL
PROPOSALS WILL BE KEPT CONFIDENTIAL.
3-110 Competitive Sealed Proposals (Negotiations)
(1) Conditions for Use
When the Purchasing Manager determines that the use of competitive sealed bidding for any
procurement is either not practicable or not advantageous to the City, a contract may be entered into
using the competitive sealed proposals (negotiation) method. In addition, the competitive sealed
proposal process shall be used for the procurement of professional services, specialized equipment or
supplies.
The competitive sealed proposal process may be used for procurements with an estimated total cost
less than $25,000, if deemed to be in the best interest of the City. If the total cost can be determined,
the authority to approve such solicitations will be as prescribed by Article 3-104, Purchasing Limits.
If, due to the required services, a total cost cannot be determined then the award recommendation
will be approved by Council.
A. Request for Proposals
Proposals shall be solicited through Request for Proposals. The Purchasing Division shall
establish the specifications with the using agency and set the date and time to receive proposals.
The request for proposal shall include a clear and accurate description of the technical
requirements for the service or item to be procured.
B. Public Notice
The public will be given adequate notice of the Request for Proposals, provided that, adequate
notice shall mean at least fifteen (15) business days before the due date, which is stated in the
Request. The City reserves the right to seek Request for Proposals in a shorter period, if
necessary, as determined by the Purchasing Manager.
Notice shall be published in a reasonable time before due date, contain a description of the
procurement in general terms, as well as, the place and due date for proposals, and appear in a
newspaper(s) of general circulation, specifically the City’s legal organ. In addition to publication
in newspapers, notice shall also be made by electronic means, including posting on the Internet
and on the City’s government access television channel.
Public Works construction projects shall be advertised in accordance with Georgia State Law.
The City reserves the right to mail or e-mail invitations directly to vendors under the following
circumstances:
-Solicitations for Specialized Equipment/Supplies
-Solicitations for Specialized Services
-Re-bid of Solicitations where normal advertising procedures netted no responses.
-Whenever deemed necessary by the Purchasing Manager.
C. Receipt of Proposals
Proposals must be received by the deadline date established. No public opening will be held. No
proposals shall be handled to permit disclosure of the identity of any offeror or the contents of
RFP No. 21-0017
Page 4 of 44
Fuel Pumps and Controls
any proposal to competing offerors during the process of discussion. A register of proposals shall
be prepared as part of the contract file, and shall contain the name of each offeror, the number of
modifications received (if any), and a description sufficient to identify the item offered. The
register of proposals shall be open for public inspection only after contract award.
D. Evaluation Factors
The Request for Proposals shall identify the relative importance of cost (when applicable) and
other evaluation criteria.
E. Evaluation Process
An odd number of voting members of a Selection or Evaluation Committee shall evaluate all
proposals received based upon the criteria stated in the Request for Proposals. Each voting
Committee member shall grade each submitted proposal based upon the evaluation criteria.
F. Discussion with Responsible Offerors and Revisions to Proposals
As provided in the Request for Proposals, discussions (negotiations) may be conducted with
responsible offerors who submit proposals determined to be reasonably susceptible of being
selected for award, to assure full understanding of and conformance to the solicitation
requirements. All qualified, responsible offerors shall be given fair and equal treatment with
respect to any opportunity for discussion and revision of proposals, and such revisions may be
permitted after submissions and prior to award for the purpose of obtaining best and final offers.
In conducting discussions, there shall be no disclosure of the identity of competing offerors or
any information derived from proposals submitted by competing offerors. If only one proposal
response is received, then the award recommendation shall be to the single offeror, if the offeror
meets all requirements.
G. Award
After negotiations, the award recommendation must be presented to Columbus City Council for
final approval. Award will be made to the responsible offeror whose proposal is determined to be
the most advantageous to the City, taking into consideration total cost (if determined) and all
other evaluation factors set forth in the Request for Proposals.
After Council approval, a contract based on the negotiations (if negotiations were necessary) will
be drawn and signed by all necessary parties. If Council does not approve the award, it may direct
that further negotiations may take place with the recommended offeror, or that negotiations begin
with the next most qualified offeror. Council may also exercise the option to reject all offers and
instruct the Purchasing Manager to begin the procurement process again. The contract file shall
contain the basis on which the award is made.
After contract award, the contract file, will be made public. Unsuccessful offerors will be
afforded the opportunity to make an appointment with the Purchasing Division for a debriefing.
After the award, the contract file and the unsuccessful proposals will become subject to
disclosure under the Georgia Open Records Act.
RFP No. 21-0017
Page 5 of 44
Fuel Pumps and Controls
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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