Bleacher Repair and Replacement for Fayette County Public Schools (RFP 24-033-075)
| Agency: | Fayette County School District |
|---|---|
| State: | Georgia |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16173332217165885 |
| Posted Date: | Apr 18, 2024 |
| Due Date: | May 9, 2024 |
| Solicitation No: | RFP 24-033-075 |
| Source: | Members Only |
Bleacher Repair and Replacement for Fayette County Public Schools (RFP 24-033-075)
Fayette County Public Schools (hereinafter FCPS or the District) is soliciting proposals via this Request for Proposals (hereinafter RFP) from interested and qualified respondents to provide full replacement and/or repairs for telescopic indoor seating, as specified within this solicitation, for multiple facilities within the Fayette County Schools District.
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Bleacher Repair and Replacement for Fayette County Public Schools
Request for Proposals No. 24-033-075
Georgia Procurement Registry Event No. PE-65615-NONST-2024-000000028
Objective
Fayette County Public Schools (hereinafter FCPS or the District) is soliciting proposals via this
Request for Proposals (hereinafter RFP) from interested and qualified respondents to provide
full replacement and/or repairs for telescopic indoor seating, as specified within this solicitation,
for multiple facilities within the Fayette County Schools District.
As is more fully explained in this RFP, an award, if made, will be made to the responsible and
responsive respondent who provides the best solution to the described need, taking into
consideration multiple evaluation factors as determined by the FCPS and defined herein.
It is the respondent’s responsibility to address all elements of this RFP. Any respondent failing to
meet the terms and conditions herein may suffer a reduction in their evaluation score up to a
complete rejection of their proposal.
Responses Due
Responses to this request for proposals are due no later than the date and time specified in the
timeline of events either physically or electronically to the FCPS Purchasing Department located
at Facilities Services, 939 Goza Road, Fayetteville, Georgia 30215. Proposals received after
the specified date and time will not be considered.
Section A: Instructions to Respondents
1. Designated Representative
1.1. The FCPS Purchasing Department has designated the following staff member as
the representative of the Department and District during the solicitation process:
Jamie Marrero (marrero.jamie@fcboe.org)
2. Respondent Registration
2.1. Respondents are encouraged to register with the designated representative listed
above via email after reviewing this solicitation.
2.2. Respondents who register will automatically receive an email update with
additional documents such as addenda and be notified of award issuance, even if
they choose not to submit a proposal.
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Bleacher Repair and Replacement for Fayette County Public Schools (RFP 24-033-075)
3. Schedule of Events
3.1. RFP Released: Thursday, April 18, 2024
3.2. Respondent Questions Due: Tuesday, April 30, 2024
3.3. Addenda Issued (if applicable): Thursday, May 2, 2024
3.4. Respondent Proposals Due: Before 10:00AM (EST), Thursday, May 9, 2024
3.5. Anticipated Project Start: May 28, 2024 (Removal)
4. Georgia Open Records Act Compliance (O.C.G.A. § 50-18-70)
4.1. This solicitation and any resulting responses, evaluations, contracts, agreement,
or purchase orders are subject to the Georgia Open Records Act and may be
released publicly.
4.2. Pursuant to the act, for any records or documents marked as “confidential” or
“trade secrets” the respondent must submit and attach to the records an affidavit
affirmatively declaring that specific information in the records constitutes trade
secrets according to O.C.G.A. § 10-1-761.
4.2.1.
Failure to attach such an affidavit will result in the record being
considered public and subject to release under the Georgia Open
Records Act.
4.2.2.
If FCPS determines that the specifically identified information does not
constitute a trade secret, it shall notify the entity submitting the affidavit of
its intent to disclose the information within ten days unless prohibited from
doing so by an appropriate court order.
4.2.3.
In the event the entity wishes to prevent disclosure of the requested
records, the entity may file an action in superior court to obtain an order
that the requested records are trade secrets exempt from disclosure. The
entity filing such action shall serve the requestor with a copy of its court
filing.
4.2.4.
If the agency determines that the specifically identified information does
constitute a trade secret, the agency shall withhold the records, and the
requester may file an action in superior court to obtain an order that the
requested records are not trade secrets and are subject to disclosure.
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Bleacher Repair and Replacement for Fayette County Public Schools (RFP 24-033-075)
5. Solicitation Documents and Forms
5.1. Documents and forms required for submission as part of this RFP can be found
on the FCPS Purchasing Department website.
5.2. Failure to include required submissions listed herein may result in a rejection of
the proposal.
5.3. A list of required forms is contained herein and additional submissions may be
required per the specifications contained herein.
6. Proposal Delivery
6.1. Proposals should be sent to the FCPS Purchasing Department and must be
received before the proposal due date and time specified in the solicitation.
6.2. Proposals may be submitted electronically, by mail, or hand-delivered to Facilities
Services, 939 Goza Road, Fayetteville, Georgia 30215, Attention: Purchasing
Department.
6.3. No faxed or telephone proposals will be accepted or considered.
6.4. Proposals may be emailed to the designated representative if meeting the
following guidelines:
6.4.1.
Emailed proposals must be in a consistent, clear, and readable format
and complete. (Adobe PDF format is preferred unless specified
otherwise)
6.4.2. All proposal documents should be bound in one document. Multiple
separate documents may result in evaluation score reductions.
7. Attachments
7.1. Any specification listed with “Must Include Attachment” should include a
document within the proposal conforming to standards set forth.
7.2. All attachments must be clearly marked and labeled using the following format:
Attachment #, Solicitation Reference, Respondent Name, Solicitation Title, and
Number.
8. Proposal Format Requirements
8.1. The proposal should be typed and legible as well as formatted to comply with
accessibility standards (refer to ADA and Section 508 compliance).
8.2. The solicitation document has been carefully organized. All sections,
specifications/requirements, and appendices are numbered; therefore proposals
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Bleacher Repair and Replacement for Fayette County Public Schools (RFP 24-033-075)
should be organized in the same manner referencing the solicitation document
when necessary.
8.3. Proposals must be submitted with the following sections clearly identified and
delineated:
8.3.1. Letter of Interest
8.3.2. Technical Proposal
8.3.3. Qualifications and Experience
8.3.4. References
8.3.5. Price/Cost
9. Multiple Proposals from the Same Respondent
9.1. Respondents may submit more than one proposal when offering multiple
alternatives.
9.2. Proposals must be separate and each should conform to all terms and conditions
within the solicitation.
9.3. Proposals must be labeled separately so as to easily identify different proposals
from the same respondent.
Section B: Scope of Work and Specifications
10. Background and Project Overview
10.1.
The purpose of this Request for Proposal is to secure firm pricing to replace
and/or repair the existing telescopic seating at multiple locations within the
Fayette County School District. Respondent will be responsible for supplying all
materials, equipment, shipping/delivery, labor and installation throughout the
contract duration to make repairs or replace telescopic seating. Repairs will
include but are not limited to; seat replacement to full section(s) replacement.
11. Design/Technical Requirements and Specifications
11.1. Rising Starr Middle School (183 Panther Path, Fayetteville, Georgia 30215)
11.1.1. Full replacement of telescoping bleachers must meet the following
minimum requirements;
11.1.1.1. Bank 1: 10-tiers with 24” row spacing and 10 ¼” row rise
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Bleacher Repair and Replacement for Fayette County Public Schools (RFP 24-033-075)
11.1.1.1.1. 10” Contoured seat modules
11.1.1.1.2. Panelam decking
11.1.1.1.3. Insta rails powder coated black
11.1.1.1.4. Five (5) ADA non-recoverable handicap seating
11.1.1.1.5. Three (3) deck level aisles
11.1.1.1.6. Aisle steps and center aisle stainless steel P-rail
11.1.1.1.7. Front steps
11.1.1.1.8. Seat numbers and row letters
11.1.1.1.9. Electric posi-drive operation
11.1.1.1.10. Bank length: 96’-6”
11.1.1.1.11. Seat Count: 539 plus 5 ADA
11.1.1.2. Bank 2: 8 Tiers with 24” row spacing and 10 ¼” row rise
11.1.1.2.1. 10” Contoured seat modules
11.1.1.2.2. Panelam decking
11.1.1.2.3. Insta rails powder coated black
11.1.1.2.4. Four (4) ADA non-recoverable handicap seating
11.1.1.2.5. Three (3) deck level aisles
11.1.1.2.6. Aisle steps and center aisle stainless steel P-rail
11.1.1.2.7. Front steps
11.1.1.2.8. Seat numbers and row letters
11.1.1.2.9. Electric posi-drive operation
11.1.1.2.10. Bank length: 96’-6”
11.1.1.2.11. Seat Count: 433 plus 4 ADA
11.1.2.
Respondent will be responsible for the removal and disposal of the
existing bleachers prior to the gym floor refinishing, which is scheduled to
start July 1, 2024.
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