LED Light Replacement for Fayette County Public Schools (RFP 24-029-075)

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Agency: Fayette County School District
State: Georgia
Level of Government: State & Local
Category:
  • 62 - Lighting Fixtures and Lamps
Opps ID: NBD16173338824163577
Posted Date: Mar 16, 2024
Due Date: Apr 12, 2024
Solicitation No: RFP 24-029-075
Source: Members Only

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    LED Light Replacement for Fayette County Public Schools
    Request for Proposals No. 24-029-075
    Georgia Procurement Registry Event No. PE-65615-NONST-2024-000000022
    Objective
    Fayette County Public Schools (hereinafter FCPS or the District) is soliciting proposals via this
    Request for Proposals (hereinafter RFP) from interested and qualified respondents to provide,
    deliver, and install LED lighting, as specified within this solicitation, for multiple locations within
    the Fayette County School District.
    As is more fully explained in this RFP, an award, if made, will be made to the responsible and
    responsive respondent who provides the best solution to the described need, taking into
    consideration multiple evaluation factors as determined by the FCPS and defined herein.
    It is the respondent’s responsibility to address all elements of this RFP. Any respondent failing to
    meet the terms and conditions herein may suffer a reduction in their evaluation score up to a
    complete rejection of their proposal.
    Responses Due
    Responses to this request for proposals are due no later than the date and time specified in the
    timeline of events either physically or electronically to the FCPS Purchasing Department located
    at Facilities Services, 939 Goza Road, Fayetteville, Georgia 30215. Proposals received after
    the specified date and time will not be considered.
    Section A: Instructions to Respondents
    1. Designated Representative
    1.1. The FCPS Purchasing Department has designated the following staff member as
    the representative of the Department and District during the solicitation process:
    Jamie Marrero (marrero.jamie@fcboe.org)
    2. Respondent Registration
    2.1. Respondents are encouraged to register with the designated representative listed
    above via email after reviewing this solicitation.
    2.2. Respondents who register will automatically receive an email update with
    additional documents such as addenda and be notified of award issuance, even if
    they choose not to submit a proposal.
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    LED Light Replacement for Fayette County Public Schools (RFP 24-029-075)
    3. Schedule of Events
    3.1. RFP Released: Friday, March 15, 2024
    3.2. Respondent Questions Due: Wednesday, April 3, 2024
    3.3. Addenda Issued (if applicable): Monday, April 8, 2024
    3.4. Respondent Proposals Due: Before 10:00AM (EST), Friday, April 12, 2024
    3.5. Anticipated Project Start: June 2024
    4. Georgia Open Records Act Compliance (O.C.G.A. § 50-18-70)
    4.1. This solicitation and any resulting responses, evaluations, contracts, agreement,
    or purchase orders are subject to the Georgia Open Records Act and may be
    released publicly.
    4.2. Pursuant to the act, for any records or documents marked as “confidential” or
    “trade secrets” the respondent must submit and attach to the records an affidavit
    affirmatively declaring that specific information in the records constitutes trade
    secrets according to O.C.G.A. § 10-1-761.
    4.2.1.
    Failure to attach such an affidavit will result in the record being
    considered public and subject to release under the Georgia Open
    Records Act.
    4.2.2.
    If FCPS determines that the specifically identified information does not
    constitute a trade secret, it shall notify the entity submitting the affidavit of
    its intent to disclose the information within ten days unless prohibited from
    doing so by an appropriate court order.
    4.2.3.
    In the event the entity wishes to prevent disclosure of the requested
    records, the entity may file an action in superior court to obtain an order
    that the requested records are trade secrets exempt from disclosure. The
    entity filing such action shall serve the requestor with a copy of its court
    filing.
    4.2.4.
    If the agency determines that the specifically identified information does
    constitute a trade secret, the agency shall withhold the records, and the
    requester may file an action in superior court to obtain an order that the
    requested records are not trade secrets and are subject to disclosure.
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    LED Light Replacement for Fayette County Public Schools (RFP 24-029-075)
    5. Solicitation Documents and Forms
    5.1. Documents and forms required for submission as part of this RFP can be found
    on the FCPS Purchasing Department website.
    5.2. Failure to include required submissions listed herein may result in a rejection of
    the proposal.
    5.3. A list of required forms is contained herein and additional submissions may be
    required per the specifications contained herein.
    6. Proposal Delivery
    6.1. Proposals should be sent to the FCPS Purchasing Department and must be
    received before the proposal due date and time specified in the solicitation.
    6.2. Proposals may be submitted electronically, by mail, or hand-delivered to Facilities
    Services, 939 Goza Road, Fayetteville, Georgia 30215, Attention: Purchasing
    Department.
    6.3. No faxed or telephone proposals will be accepted or considered.
    6.4. Proposals may be emailed to the designated representative if meeting the
    following guidelines:
    6.4.1.
    Emailed proposals must be in a consistent, clear, and readable format
    and complete. (Adobe PDF format is preferred unless specified
    otherwise)
    6.4.2. All proposal documents should be bound in one document. Multiple
    separate documents may result in evaluation score reductions.
    7. Attachments
    7.1. Any specification listed with “Must Include Attachment” should include a
    document within the proposal conforming to standards set forth.
    7.2. All attachments must be clearly marked and labeled using the following format:
    Attachment #, Solicitation Reference, Respondent Name, Solicitation Title, and
    Number.
    8. Proposal Format Requirements
    8.1. The proposal should be typed and legible as well as formatted to comply with
    accessibility standards (refer to ADA and Section 508 compliance).
    8.2. The solicitation document has been carefully organized. All sections,
    specifications/requirements, and appendices are numbered; therefore proposals
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    LED Light Replacement for Fayette County Public Schools (RFP 24-029-075)
    should be organized in the same manner referencing the solicitation document
    when necessary.
    8.3. Proposals must be submitted with the following sections clearly identified and
    delineated:
    8.3.1. Letter of Interest
    8.3.2. Technical Proposal
    8.3.3. Qualifications and Experience
    8.3.4. References
    8.3.5. Price/Cost
    9. Multiple Proposals from the Same Respondent
    9.1. Respondents may submit more than one proposal when offering multiple
    alternatives.
    9.2. Proposals must be separate and each should conform to all terms and conditions
    within the solicitation.
    9.3. Proposals must be labeled separately so as to easily identify different proposals
    from the same respondent.
    Section B: Scope of Work and Specifications
    10. Background and Project Overview
    10.1.
    The purpose and intent of this request for proposals is to evaluate and select a
    contractor that is responsible for providing, delivering, and installing LED lighting,
    On/Rise/Lower/Off switches, and room controllers. (which will require the
    installation of Cat5 cable and plugs) at multiple locations within the Fayette
    County School District. Contractor must provide all materials, equipment, and
    labor necessary to complete this project, as it is turn-key. The specifications
    listed, within this solicitation, are the minimum that Fayette County Public
    Schools will accept.
    11. Design/Technical Requirements and Specifications
    11.1. The lighting that will be required to complete this project will be as follows;
    11.1.1. LED 2x4 Troffers
    11.1.1.1. Shape: Rectangular
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    LED Light Replacement for Fayette County Public Schools (RFP 24-029-075)
    11.1.1.2. Dynamic Feature: Switchable White
    11.1.1.3. Lumens: Switchable (Min 4000 LM)
    11.1.1.4. CCT/LED Color: Variable (Min 4000 K)
    11.1.1.5. Dimming Protocol: 0-10V
    11.1.1.6. Voltage Rating: 120-277
    11.1.1.7. Color: White
    11.1.1.8. Mounting Type: Recessed
    11.1.1.9. Preferred Brand(s): Acuity or Cooper/Eaton
    11.1.1.10. Estimated Project Quantity: 2,720
    11.1.2. LED 2x4 Troffers (with battery back up - Factory Installed)
    11.1.2.1. Shape: Rectangular
    11.1.2.2. Dynamic Feature: Switchable White
    11.1.2.3. Lumens: Switchable (Min 4000 LM)
    11.1.2.4. CCT/LED Color: Variable (Min 4000 K)
    11.1.2.5. Dimming Protocol: 0-10V
    11.1.2.6. Voltage Rating: 120-277
    11.1.2.7. Color: White
    11.1.2.8. Mounting Type: Recessed
    11.1.2.9. Preferred Brand(s): Acuity or Cooper/Eaton
    11.1.2.10. Estimated Project Quantity: 80
    11.1.3. LED 2x2 Troffers
    11.1.3.1. Shape: Square
    11.1.3.2. Dynamic Feature: Switchable White
    11.1.3.3. Lumens: Switchable (Min 4000 LM)
    11.1.3.4. CCT/LED Color: Variable (Min 4000 K)
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    This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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