Notice to Bidders

Bid Number 24-016

Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Wednesday , April 10, 2024, for the City of Elgin’s Year 3 Lead Service Line Replacement Program – Contract A. The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx the City of Elgin’s electronic bidding web portal.

An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 PM on April 10, 2024, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City. All bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx

A mandatory pre-bid meeting for all general contractors issuing a bid will be held at 10:00 AM, local time, Wednesday, March 27, 2024 , at the City of Elgin’s Public Works Department located at 1900 Holmes Road, Elgin, IL 60123.

The scope of work consists of the installation of approximately 4,650 feet of 8-inch ductile iron water main, replacement of approximately 72 lead water services from main to meter along the replaced water main, approximately 33 additional lead service line replacements from water main to interior water meter, and all other appurtenant work and materials necessary to complete the project throughout the City of Elgin as set forth in the bid documents.

The successful bidder shall be required to furnish a Performance and Payment bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and payment of all bills and obligations arising from the performance of the contract.

The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements.

The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.

Questions regarding the bidding process or bidding software can be directed to Daina DeNye, Purchasing Officer at (847) 931-5604 or denye_d@cityofelgin.org . Questions regarding this bid package can be directed to Timo Bello, Utilities Superintendent, by email at bello_e@cityofelgin.org . Technical questions regarding the scope of work should be addressed to Julie Morrison at Engineering Enterprises, Inc. at jmorrison@eeiweb.com no later than April 2, 2024, at 4:00 pm.

Dated: March 11, 2024

Daina DeNye

Purchasing Director

City of Elgin