Bid 24-017 Year 3 Lead Service Line Replacement
Bid 24-017 Year 3 Lead Service Line Replacement Prorgram
Contract B
Issue Date: 2/19/2024
Questions Deadline: 4/2/2024 03:00 PM (CT)
Response Deadline: 4/5/2024 03:00 PM (CT)
Contact Information
Contact: Daina DeNye Purchasing Officer
Address: 150 Dexter Ct.
Elgin, IL 60120
Phone: (847) 931-5604
Email: denye_d@cityofelgin.org
Page 1 of 15 pages
Deadline: 4/5/2024 03:00 PM (CT)
Bid 24-017 Year 3 Lead Service Line
Replacement
Event Information
Number:
Bid 24-017 Year 3 Lead Service Line Replacement
Title:
Bid 24-017 Year 3 Lead Service Line Replacement Prorgram Contract B
Type:
Invitation to Bid
Issue Date:
2/19/2024
Question Deadline: 4/2/2024 03:00 PM (CT)
Response Deadline: 4/5/2024 03:00 PM (CT)
Notes:
Notice to Bidders
Bid Number 24-017
Sealed Bids will be electronically received by the City of Elgin, Illinois (Owner),
Purchasing Department, until 3:00 P.M., local time, on Friday, April 5, 2024, for the
Year 3 Lead Service Line Replacement Program – Contract B. The
specifications and bidding documents are available for viewing and download for no
cost at the City of Elgin’s electronic bidding web portal:
https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx.
A public reading of the bids will be performed by the City via a Zoom meeting on
Friday, April 5, 2024, at 3:00 P.M. Zoom Meeting ID: 524 446 0513 and Passcode:
0K70sB. Zoom link is
https://us06web.zoom.us/j/5244460513?
pwd=QXkzSklOMjl2T1hKTVh2eG9hbG9Odz09&omn=84165692223 .
An original bid bond (in the amount of 5% of the original bid amount) must be
delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than
12:00 PM on April 5, 2024, which sum shall be forfeited in case the successful
bidder fails to enter into a binding contract and provide a properly executed contract
and surety bond within 15 days after the date the contract is awarded by the City. All
bid documents, including a copy of the bid bond, shall be uploaded to
https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx.
A mandatory pre-bid meeting for all general contractors issuing a bid will be held at
10:00 AM, local time, Wednesday, March 13, 2024, at the City of Elgin’s Public
Works Department located at 1900 Holmes Road, Elgin, IL 60123.
ALERT: All bidders are required to advertise subcontracting opportunities
no less than 16 days prior to the bid opening in accordance with IEPA and
City requirements.
The scope of work consists of approximately 700 full lead service line replacements
from water main to interior water meter, and all other appurtenant work and materials
necessary to complete the project throughout the City of Elgin as set forth in the bid
documents.
The successful bidder shall be required to furnish a satisfactory contract bond to the
City of Elgin by a surety company authorized to do business in the State of Illinois
covering the full amount of the contract.
Page 2 of 15 pages
Deadline: 4/5/2024 03:00 PM (CT)
Bid 24-017 Year 3 Lead Service Line
Replacement
Page 3 of 15 pages
The successful bidder and all sub-contractors shall be required to conform to the
labor standards set forth in the Contract Documents. The successful bidder shall pay
prevailing wage and shall provide certified payrolls to the City for the duration of the
project. This project must comply with the Elgin Responsible Bidders Ordinance and
the Illinois Works Jobs Program Act (Apprenticeship Initiative) [30 ILCS 559/20/20-
1].
Due to the high unemployment rate caused by the ongoing COVID19 pandemic, the
Employment of Illinois Workers on Public Works Act became effective on July 1,
2020. This Act requires the workforce on all public works projects to be comprised of
a minimum of 90% Illinois residents. This applies to workers and does not exclude
out of state companies from bidding on projects.
Any contract or contracts awarded under this invitation for bids are expected to be
funded in part by a loan from the Illinois Environmental Protection Agency (Illinois
EPA). Neither the State of Illinois nor any of its departments, agencies, or employees
is or will be a party to this invitation for bids or any resulting contract. The
procurement will be subject to regulations contained in the Procedures for Issuing
Loans from the Public Water Supply Loan Program (35IAC Part 662), the Davis-
Bacon Act (40 USC 276a through 276a-5) as defined by the United States
Department of Labor, the Employment of Illinois Workers on Public Works Act (30
ILCS 570), and the “Use of American Iron and Steel” requirements as contained in
Section 436 of H.R. 3547, The Consolidated Appropriations Act, 2014. This
procurement is also subject to the loan recipient’s policy regarding the increased
use of disadvantaged business enterprises. The loan recipient’s policy requires all
bidders to undertake specified affirmative efforts at least sixteen (16) days prior to
bid opening. The policy is contained in the specifications. Bidders are also required
to comply with the President’s Executive Order No. 11246, as amended. The
requirements for bidders and contractors under this order are explained in 41 CFR
60-4.
The bidder shall submit, if requested by the City, a list of qualified references for
projects of similar size and scope of this project. Proposals withdrawn may not be
resubmitted at the same letting.
Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry
out the work. The right is reserved to reject any or all bids or to waive technicalities
and any informality in any bid.
Questions regarding the bidding process or bidding software can be directed to
Daina DeNye, Purchasing Officer at (847) 931-5604 or denye_d@cityofelgin.org.
Questions regarding this bid package can be directed to Timo Bello, Utilities
Superintendent, by email at bello_e@cityofelgin.org. Technical questions regarding
the scope of work should be addressed to Julie Morrison at Engineering
Enterprises, Inc. at jmorrison@eeiweb.com no later than March 28th, 2024, at 4:00
pm.
Dated: February 19, 2024
Daina DeNye, CPPO
Purchasing Officer
Deadline: 4/5/2024 03:00 PM (CT)
Bid 24-017 Year 3 Lead Service Line
Replacement
City of Elgin
Bid Activities
Mandatory Pre Bid Meeting
3/13/2024 10:00:00 AM (CT)
A mandatory pre-bid meeting for all general contractors issuing a bid will be held at 10:00 AM, local time,
Wednesday, March 13, 2024, at the City of Elgin’s Public Works Department located at 1900 Holmes Road, Elgin, IL
60123.
5% Bid Bond
4/5/2024 12:00:00 PM (CT)
An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing
Department, 150 Dexter Court no later than 12:00 PM on April 5, 2024, which sum shall be forfeited in case the
successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond
within 15 days after the date the contract is awarded by the City. All bid documents, including a copy of the bid bond,
shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx.
Bid Attachments
24-017_Contract B_Bid Package.pdf
Specs
Cover Sheet.pdf
Cover Page
Notice to Bidders.pdf
Notice to Bidders
INSURANCE REQUIREMENTS.pdf
Insurance Requirements
CERTIFICATION REQUIREMENTS.pdf
CERTIFICATION REQUIREMENTS
SEXUAL HARASSMENT POLICY.pdf
Sexual Harassment Policy
BIDDER’S EMPLOYEE UTILIZATION FORM.pdf
BIDDER’S EMPLOYEE UTILIZATION FORM
RESPONSIBLE BIDDER AFFIDAVIT.pdf
Responsible Bidders Affidavit
Proposal.pdf
Proposal
Pricing Sheet.pdf
Pricing Sheet
Bid Bond.pdf
Bid Bond
Agreement.pdf
Agreement
NONDISCRIMINATION IN EMPLOYMENT.pdf
NONDISCRIMINATION IN EMPLOYMENT
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Page 4 of 15 pages
Deadline: 4/5/2024 03:00 PM (CT)
Bid 24-017 Year 3 Lead Service Line
Replacement
Certification Regarding Debarment, Suspension and Other Responsibility
Matters.pdf
Certification Regarding Debarment, Suspension and Other Responsibility Matters
Bidder Certification.pdf
Bidder Certification
Specifications for Disadvantaged Business Enterprise Participation.pdf
Specifications for Disadvantaged Business Enterprise Participation
IEPA DBE Program Form #1.pdf
IEPA DBE Program Form #1
IEPA DBE Program Form #3.pdf
IEPA DBE Program Form #1
IEPA DBE Program Form #4.pdf
IEPA DBE Program Form #4
Build America, Buy America Act.pdf
Build America, Buy America Act Certification
Illinois Works Apprenticeship Initiative.pdf
Illinois Works Apprenticeship Initiative
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Requested Attachments
Specs
Cover Page
(Attachment required)
Notice to Bidders
(Attachment required)
Insurance Requirements
(Attachment required)
Your certificate of insurance as it comports to the bid documents.
CERTIFICATION REQUIREMENTS
(Attachment required)
Sexual Harassment Policy
(Attachment required)
BIDDER’S EMPLOYEE UTILIZATION FORM
(Attachment required)
Responsible Bidders Affidavit
(Attachment required)
Proposal
(Attachment required)
Pricing Sheet
(Attachment required)
Bid Bond
(Attachment required)
Agreement
NONDISCRIMINATION IN EMPLOYMENT
(Attachment required)
Certification Regarding Debarment, Suspension and Other Responsibility Matters
(Attachment required)
Page 5 of 15 pages
Deadline: 4/5/2024 03:00 PM (CT)
Bid 24-017 Year 3 Lead Service Line
Replacement