RFQ Architectural Services for Marine Bank Building East Wall 370-800-24-024
| Agency: | Illinois State Treasurer |
|---|---|
| State: | Illinois |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16253751833783352 |
| Posted Date: | Apr 9, 2024 |
| Due Date: | May 1, 2024 |
| Source: | Members Only |
Attachment Preview
Request for Qualifications
Architectural Services for
Marine Bank Building East Wall
370-800-24-024
April 9, 2024
Submissions due before 2:00 p.m. CT on May 1, 2024
Mr. Christopher M. Flynn
Chief Procurement Officer
One East Old State Capitol Plaza
Springfield, IL 62701
Office of the Illinois State Treasurer
Request for Qualifications
Architectural Services for Marine Bank Building East Wall
370-800-24-024
TABLE OF CONTENTS
I. OVERVIEW........................................................................................3
II. BACKGROUND..................................................................................3
III. SERVICES ..........................................................................................3
IV. SUBMISSION CONTENT..................................................................5
V. SUBMISSION FORMAT....................................................................7
VI. EVALUATION CRITERIA................................................................8
VII. RFQ PROCESS AND SCHEDULE ...................................................9
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Illinois State Treasurer Certifications, Disclosures Financial Interest and
Potential Conflicts of Interest (Disclosure Form A), and Disclosures Other
Contract and Procurement Related Information (Disclosure Form B)
Procurement Notice
Recommendations for East Exterior Wall
Survey
Agreement for Architectural Services for Marine Bank Building East
Wall
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I. OVERVIEW
The Office of the Illinois State Treasurer (“Treasurer”) is issuing this Request for
Qualifications (“RFQ”) to professional firms to provide architectural and engineering
design services (“Services”) for the remediation of the east wall of the Treasurer’s office
building located at One East Old State Capitol Plaza, Springfield, Illinois (“Building;” the
wall the “East Wall”). Professional firms that submit their qualifications (“Respondents”)
must submit their qualifications (“Submissions”) before 2:00 p.m. CT on May 1, 2024.
The Treasurer is seeking firms whose combination of experience and expertise will ensure
professional, timely, and cost-effective services. The Treasurer intends to select the best
suited, responsible, and responsive Respondent (“Contractor”) for this project. The
successful Respondent shall enter into a contract with the Treasurer (“Agreement”) for an
initial term of two (2) years, which contract will be in the form attached hereto as Exhibit
E and the terms of which Respondent agrees upon by providing a Submission in response
to this RFQ. Upon expiration of this term, the Treasurer may elect to extend the Agreement
for additional periods, not to exceed a total term of ten (10) years, including the original
two (2) years.
II. BACKGROUND
In late 2019, the Treasurer acquired the Building and has since transitioned most of its
Springfield operations there.
During the summer of 2023, a building adjacent to the East Wall was demolished, leaving/
exposing holes in and other damage to the East Wall. The Treasurer is currently ensuring
limited, immediate repairs, including a moisture barrier, in order to ensure temporary
safety of any falling hazards as well as protection against winter elements (“Winter
Protection”). However, for the long term the Treasurer seeks remediation to the East Wall
allowing for safety and structural stability as well as an exterior appearance similar to the
remainder of the Building (“Project”). The Project will include, as needed, the removal of
the Winter Protection.
Exhibit C contains a review of the East Wall and potential options for repair. However,
this is provided merely for informational value and contains no required specifications for
the Services contemplated by this RFQ. The Treasurer desires any approach to meet the
needs stated in this RFQ and does not require any specific approach, including any that
may be included herein. For this reason and as outlined in Exhibit B, the Chief
Procurement Officer for the Treasurer (“CPO”) has determined it is it is in the best interest
of the Treasurer that Wiss, Janney, Elstner Associates, Inc. (“WJE”), the entity that
prepared Exhibit C not be precluded from submitting a response to this RFQ.
In order to be eligible for award, Respondent must be an architect/engineering firm
prequalified with the Illinois Capital Development Board (“CDB”). This will be a
prevailingwage project covered by a project labor agreement pursuant to the Project Labor
Agreements Act (30 ILCS 571/1 et seq).
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III. SERVICES
The Contractor will perform the services set forth in this section in accordance with
applicable law, rules, and regulations (collectively, the “Services”).
The Contractor will work closely with the Treasurer.
Services to be performed by the Contractor include, but are not limited to the following:
A. Architectural / Engineering Services
1. Collect Project criteria from the Treasurer and verify all required programming
needs.
2. Prepare a Project design that minimizes impact on adjacent properties as outlined in
the survey attached as Exhibit D.
3. Prepare a Project design schedule to be used during all phases of the Project,
targeting completed remediation and protection of the East Wall by October 31,
2024.
4. Prepare and present conceptual designs, layouts, and final design options for review
and approval by the Treasurer.
5. Develop an estimated cost for construction, including removal of Winter Protection.
6. Prepare detailed engineering and construction drawings that will serve as the basis
for both bidding and construction by a general contractor and any subcontractors.
7. Submit final plans and drawings to local governmental entities, as necessary,in order
to obtain all legally required approvals, licenses, and/or permits.
8. Assist the Treasurer with preparation and distributionof construction bid documents.
9. Assist the Treasurer with the selection of contractors, where appropriate, including
makingsuch selections through the use of existingstatewide master contracts, where
practicable.
10. Assist the Treasurer with bid review and preparation of all necessary construction
contract documents, including any American Institute of Architects contract
documents.
11. Perform regular site observation of all contractors and subcontractors performing
work under any resulting construction or related contract for the Project, and
employees or personnel of such contractor and subcontractors, for adherence to
design and construction specifications.
12. As requested by the Treasurer, opine on all change order requests as may be
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submitted by the awarded general contractor as well as any other contractors or
subcontractors to the Treasurer for approval.
13. Respond to questions and issues in a timely manner that arise during design and
construction.
14. Assist in obtaining all necessary permits from local government entities, and any
similar licenses or permits that may be necessary or appropriate for occupancy.
15. Prepare and submit to the Treasurer all “as-built” drawings at the conclusion of the
Project.
B. Additional Services
1. Attend regular meetings with the Treasurer.
2. Develop preliminary drafts of drawings, schedules or other documents related to
the Project for the Treasurer’s review and comment.
3. Consult with, and provide appropriate guidance to, the Treasurer on budgetary
and funding matters.
4. Consult with, and provide appropriate guidance to, the Treasurer on Project
scheduling considerations.
5. Serve as a general resource to the Treasurer regarding the scope of work and any
Project issues.
IV. SUBMISSION CONTENT
The following information shall be provided in the Submission:
A. Statement of Qualifications - Provide a signed statement of qualifications with the
name and address of the Respondent, describing the Respondent’s interest and
capability to perform the Services.
B. Background
1. Provide Respondent’s name, address, web address, telephone and fax numbers.
2. Provide Respondent’s contact person (provide direct phone numbers and email).
3. Identify the number of years Respondent has been in business under its current
name and separately, if applicable, under any prior names.
4. Describe Respondent’s corporate structure, including holding companies, parents,
and corporate affiliates.
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