North Fire Station Water Heater Replacement
| Agency: | The Village of Oak Park |
|---|---|
| State: | Illinois |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16279468236804509 |
| Posted Date: | Mar 13, 2024 |
| Due Date: | Apr 5, 2024 |
| Source: | Members Only |
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North Fire Station Water Heater Replacement
The Village is seeking proposals from qualified contractors to furnish and install a new electric domestic water heater to replace the existing gas-fired water heater at the North Fire Station (212 Augusta, Oak Park, IL 60302). Proposals will be accepted at the Public Works Center until 11 a.m. on Friday, April 5, 2024.
Attachment Preview
REQUEST FOR PROPOSALS
INSTRUCTIONS AND SPECIFICATIONS FOR:
Village of Oak Park North Fire Station Water Heater Replacement
RFP # 24-120
Issuance Date: 3/13/2024
The Village of Oak Park will receive proposals from qualified contractors to furnish and install a
new electric domestic water heater to replace the existing gas-fired water heater at the North
Fire Station, located at 212 Augusta, Oak Park, IL 60302. Proposals will be accepted at the
Public Works Center Monday through Friday, 7:30 a.m. to 4:00 p.m. local time until 11:00 a.m.
on Friday, April 5th, 2024. Proposals may also be sent via e-mail to vics@oak-park.us.
Proposals will be reviewed and the results of the review will be presented to the Village of Oak
Park Board of Trustees.
There will be a mandatory pre-bid meeting at the North Fire Station, located at 212 Augusta on
Tuesday, March 19th, 2024 at 10:00 a.m. Prospective bidders are encouraged to attend the pre-
bid meeting to inspect site conditions and obtain other pertinent information about the scope of
work.
Specifications and bid forms may be obtained by sending a request to Building Maintenance
Superintendent, Vic Sabaliauskas at vics@oak-park.us or by stopping by the Public Works
Center at the address listed above or by calling 708-358-5710.
The Board of Trustees reserves the right to accept or reject any and all proposals or to waive
technicalities, or to accept any item of any proposal.
Do not detach any portion of this document. Upon formal award to the successful contractor,
a written agreement will be executed in substantially the form attached.
In responding to this Request for Proposals, the official logo of the Village of Oak Park is not
to be used in any form. Use of the Village logo is strictly prohibited by law and such use could
subject the proposer to disqualification.
Submission of Proposals
The proposal shall be submitted on the bid form included herewith. If proposal is hand delivered or
mailed to the Public Works Center, the proposal shall be submitted in a sealed envelope marked
“Proposal: 24-120 Village of Oak Park North Fire Station Water Heater Replacement”, shall bear the
return address of the bidder, and shall be addressed as follows:
TO: Vic Sabaliauskas, Building Maintenance Superintendent
Department of Public Works
201 South Blvd.
Oak Park, IL 60302
SECTION I
PROPOSAL INSTRUCTIONS, TERMS AND CONDITIONS
Preparation and Submission of Proposal
All proposals must be delivered to the Public Works Center by the specific time indicated on
the cover page. Proposals arriving after the specified time will not be accepted. Mailed
proposals that are received by the Village after the specified hour will not be accepted
regardless of the post-marked time on the envelope. Proposals must be signed by an officer
of the company who is authorized to enter into agreements on behalf of the company.
Proposals shall be sealed in an envelope and marked as stated on the cover page.
Proposal Bond
The contractor shall provide a proposal bond in the amount of ten percent (10%) of the total
proposal price. The attached form may be used or the contractor may provide cash or a
certified check in the amount specified. The proposal bonds, cash or checks will be returned
once the selected contractor has entered into an agreement for this work and provided the
Contract bond in an amount of one hundred percent (100%) of the total approved proposal
price.
Contract Bond
The successful contractor shall, within ten (10) calendar days after award of the Proposal,
furnish a contract bond in the amount of one hundred percent (100%) of the contract price.
The bond shall ensure faithful performance of the work, and the payment for materials, labor
and of the subcontractors. The bond shall be with a surety or sureties with a rating of “A” or
better by A.M. Best and Company and such sureties shall be approved by the Village. Bonds
in the form of certified or cashier’s check shall be made payable to the Village of Oak Park,
Illinois. The contract bond shall be furnished in the same number of copies as the number of
copies of the agreement to be executed.
Award of Agreement
The agreement will be awarded in whole or in part to the responsible contractor whose
proposal, conforming to the request for proposals, will be most advantageous to the Village;
price and other factors considered.
Costs of Preparation
The Village will not be responsible for any expenses incurred in preparing and submitting a
proposal or entering into the applicable agreement.
Taxes not Applicable
The Village of Oak Park as an Illinois municipality pays neither Illinois Sales Tax nor Federal
Excise Tax (State Tax Exemption Identification Number E9998-1823-06). Contractors should
exclude these taxes from their prices.
Withdrawal of Proposals
Any contractor may withdraw its proposal at any time prior to the time specified in the
advertisement as the closing time for the receipt of proposals, by signing a request therefore.
No contractor may withdraw or cancel its proposal for a period of sixty (60) calendar days after
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the advertised closing time for the receipt of proposals. The successful contractor may not
withdraw or cancel its proposal after having been notified that the proposal was accepted by
the Village Board of Trustees.
Investigation of Contractors
The Village will make such investigations as are necessary to determine the ability of the
contractor to fulfill proposal requirements. If requested, the contractor should be prepared to
present evidence to the Village of Oak Park of ability and possession of necessary facilities
and financial resources to comply with the terms of the attached specifications and proposals.
In addition, the contractor shall furnish the Village with any information the Village may
request, and shall be prepared to show completed work of a similar nature to that included in
its proposal. The Village reserves the right to visit and inspect the premises and operation of
any contractor.
Rejection of Contractor
The Village will reject any proposal from any person, firm or corporation that appears to be in
default or arrears on any debt, agreement or the payment of any taxes. The Village will reject
any proposal from a contractor that failed to satisfactorily complete work for the Village under
any previous agreement.
Conditions
Contractors are advised to become familiar with all conditions, instructions and specifications
governing the work. Contractors shall be presumed to have investigated the work site,
conditions and scope of the work before submitting a proposal.
Compliance with Applicable Laws
The contractor will strictly comply with all ordinances of the Village of Oak Park and Village
Code and laws of the State of Illinois.
Governing Law
All agreements entered into by the Village of Oak Park are governed by the laws of the State
of Illinois without regard to conflicts of law. Any action brought to enforce an agreement with
the Village of Oak Park must be brought in the state and federal courts located in Cook County,
Illinois.
Subletting of Agreement
No agreement awarded by the Village of Oak Park shall be assigned or any part sub-agreement
without the written consent of the Village of Oak Park or as noted in the contractor’s proposal.
In no case shall such consent relieve the contractor from its obligations or change the terms
of the agreement.
Interpretation of Agreement Documents
Any contractor with a question about this proposal may request an interpretation thereof from
the Village. If the Village changes the proposal, either by clarifying it or by changing the
specifications, the Village will issue a written addendum, and will mail a copy of the addendum
to all prospective contractors. The Village will not assume responsibility for receipt of such
addendum. In all cases, it will be the contractor’s responsibility to obtain all addenda issued.
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Contractors will provide written acknowledgment of receipt of each addendum issued with the
proposal submission.
Minority Business and Women Business Enterprise Requirements
The Village of Oak Park, in an effort to reaffirm its policy of non-discrimination, encourages
the efforts of contractors and subcontractors to take affirmative action in providing for Equal
Employment Opportunity without regard to race, religion, creed, color, sex, national origin, age,
handicap unrelated to ability to perform the job or protected veteran’s status.
Licenses and Permits
The contractor shall be responsible for becoming a licensed contractor in the Village. The
contractor shall also be responsible for obtaining any and all required permits from the
Village’s Development Customer Services Department (Building Permits Division). The Village
shall waive all permit fees.
Agreement
The selected contractor shall enter into an Independent Contractor Agreement with the Village
to complete the work in a form substantially similar to the agreement attached hereto. The
agreement shall be executed by the contractor and returned, together with the contract bond
within ten (10) calendar days after the agreement has been mailed to the contractor. The
contractor shall execute three copies of the agreement. One fully executed copy will be
returned to the contractor.
Notice to Proceed
Work shall begin within fourteen (14) days from the Notice to Proceed from the Village’s
Building Maintenance Superintendent. All work shall be completed in accordance with the
detailed specifications set forth herein, unless the Building Maintenance Superintendent
grants an extension.
Fees and Cost
In the event any action is brought to enforce any agreement entered into by the Village of Oak
Park, or to collect any unpaid amount from the Village of Oak Park, each party bears the
responsibility of paying its own attorneys’ fees and costs.
Dispute Resolution
The Village of Oak Park does not agree to the mandatory arbitration of any dispute.
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SECTION II
DETAILED SPECIFICATIONS
The selected contractor shall furnish all labor, supervision, supplies, tools, equipment,
vehicles and other means necessary or proper for performing and completing the work. The
selected contractor shall be responsible for the cleaning up of the job site and shall repair or
restore all structures and property that may be damaged or disturbed during performance of
the work to the satisfaction of the Village of Oak Park.
The agreement and work shall be carried out in conformance with the laws and regulations of
the Village of Oak Park and these specifications. All work will be performed according to the
standards set forth in the applicable building codes and standards, including mechanical, fire,
plumbing, electric, accessibility, or any other applicable codes in force in the Village of Oak
Park and State of Illinois.
Alterations, Omissions and Extra Work
The Village of Oak Park reserves the right to increase or decrease the quantity of any item or
portion of the work, or to omit portions of the work as may be deemed necessary.
Job Site Conditions
To the fullest extent possible, the contractor will not allow its work to interfere with the critical
operations of the Fire Department. Contractor will take all necessary actions as directed by
the Village in that regard.
Material Storage: The contractor shall be responsible for the storage and safety of his own
materials. The Village assumes no liability whatever for any material damaged or stolen on
the premises. Any damage to, or loss by theft or vandalism of any material, appurtenance, or
appliance, after such has been applied, connected or installed on Village property, shall be
the sole responsibility of the contractor until the project is completed and accepted by the
Village.
Safety Precautions: The contractor is solely responsible for implementing effective safety
precautions on and around the work site to protect workers and other persons who might be
affected and shall exercise every precaution at all times for the protection of the property. The
contractor shall not leave any combustible materials or other fire hazards overnight or allowed
them to accumulate. The contractor shall abide by all applicable laws, standards, and
regulations that apply to the completion of the work, including EPA and OSHA safety standards
and regulations.
Damage to Property: Contractor shall repair, at no additional cost to the Village, all damage
to Village property caused by the contractor resulting from his work. Where repair of existing
work is called for, such patching and replacement shall be made to blend with existing work
so that the patch or replacement will be inconspicuous after finishing.
Daily Clean-up: The contractor shall keep the premises clean and orderly during the course
of the work and all debris shall be removed on a continuous basis.
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