Show Transportation Engineering Services
| Agency: | The Village of Oak Park |
|---|---|
| State: | Illinois |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16279493476476792 |
| Posted Date: | Apr 12, 2024 |
| Due Date: | May 2, 2024 |
| Source: | Members Only |
Show
Transportation Engineering Services
The Village is seeking bids from qualified transportation engineering consultants to provide part-time staffing support to oversee various transportation-related projects and initiatives within Oak Park. Bids will be accepted until 11 a.m. local time on Thursday, May 2, 2024.
Attachment Preview
Request for Qualifications (RFQ)
for
Transportation Engineering Services
for the
Village of Oak Park
RFQ Issued: April 12, 2024
Response Due: 11:00 AM on May 2, 2024
The Village of Oak Park is seeking a qualified Transportation Engineering Consultant to provide part-time staffing support
to oversee various transportation-related projects and initiatives within our community as well as perform various
traffic/transportation related studies and tasks as needed. The selected consultant will play a pivotal role in managing
and coordinating a range of transportation planning and engineering activities, including but not limited to, Vision Zero,
bike planning, safety initiatives, traffic studies, signal network management, signage system oversight, and project
review.
To have your qualifications considered, the documents must be submitted in a sealed envelope containing one (1)
unbound original, one (1) bound copy, and one (1) electronic PDF on a USB drive, plainly marked:
Transportation Engineering Services
for the
Village of Oak Park
Qualifications must be received at the Office of the Village Engineer, 201 South Boulevard, Oak Park, Illinois 60302, no
later than 11:00 AM on May 2, 2024. Qualifications received after the closing time and date will not be considered.
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Project Information
Notice to Firms
The Village of Oak Park, Illinois (the Village) is issuing a Request for Qualifications (RFQ) seeking a qualified
Transportation Engineering Consultant to provide part-time staffing support as well as various transportation-related
projects and initiatives within our community as well as perform various traffic/transportation related studies and tasks
as needed. These services will be procured in accordance with the Village’s policy on Qualifications Based Selection
(QBS).
Project Objective
The Village seeks to secure a qualified Transportation Engineering/Planning Consultant who will oversee and manage
various transportation-related initiatives within the Village as well as perform various tasks and studies, as needed.
There are two aspects of this contract; 1. Staffing support, 2. Preparation of studies, plans and various tasks, as needed.
This contract includes the provision for embedded staff and general transportation engineering expertise. The selected
consultant will serve as the primary transportation engineer for the Village, overseeing various transportation-related
projects and initiatives. The consultant will play a crucial role in coordinating and directing efforts related to
transportation planning and engineering and providing staffing support.
From time to time, the Village may require the selected consultant to perform various studies and develop plans. The
successful consultant will need to provide an Ethics plan that eliminates any real or perceived conflicts of interest.
By engaging a skilled consultant, the Village aims to enhance transportation planning processes, improve traffic safety,
and ensure the effective implementation of transportation policies and plans, including complete streets, vision zero,
and bike plans. Ultimately, the project seeks to maintain and improve upon the safe, accessible, and sustainable
transportation environment for residents and visitors of the Village.
Budget
The Village currently does not have a budget identified for these services since they are primarily in response to staffing
changes. Budgets will be developed during negotiations with the selected firm for the work planned for 2024. The
selected consultant will develop proposed budget levels for 2025 and beyond with Village staff for Transportation
Engineering Services.
Scope of Services
Firms responding to this RFQ must be prequalified by IDOT for the following categories:
• Special Studies – Signal Coordination & Timing, SCAT, Traffic Studies, and Safety
• Special Plans – Traffic Signals
Prime firms may utilize the service of a subconsultant for any of the prequalifications as long as the prime has at least
one of the prequalifications listed above. Prime firms must self-perform at least 65% of the work.
The selected consultant shall be responsible for, but not limited to, the following services:
1. Provision for Embedded Staff:
a. Provide embedded part-time staff to serve as the assistant transportation engineer for the Village for
approximately two to three days per week in-person at the Public Works building, 201 South Blvd., Oak
Park, IL. The number of hours for in-person services verses remote can be negotiated based on
anticipated staff’s availability especially for the 2024 calendar year and can be revised for future years
based on lessons learned in 2024.
b. Serve as the primary point of contact for all transportation engineering needs for the Village Engineer
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c. Provide customer support as the primary point of contact for responding to resident and community
emails and phone calls and requests in a timely fashion.
d. Conducting traffic engineering studies, analyses, and evaluations as necessary.
e. Provide expertise on transportation-related policies, regulations, and best practices.
f. Collaborate with internal stakeholders, external consultants, and community members on
transportation planning efforts.
2. Coordinate the work of other Consultants:
a. Supervise consultants engaged in transportation-related planning or implementation projects such as
Vision Zero, Traffic Calming, School Safety Plans, and Bike planning.
b. Review plans and their impact to traffic and ongoing traffic studies
c. Provide guidance and support to consultants administering traffic calming petition processes and safety
planning initiatives with schools.
3. Traffic Studies Review:
a. Develop scopes and review traffic studies conducted by developers/private permit applicants.
b. Review and develop recommendations based on the findings of traffic studies to improve traffic flow,
enhance safety, and promote sustainable transportation practices
4. Project Planning and Budgeting:
a. Developing recommended projects and budgets for transportation-related initiatives.
5. Traffic Signal Network Oversight:
a. Managing the Village's traffic signal network.
b. Performing work or overseeing contracts with consultants related to managing the signal network,
including optimization projects/studies and Centracs system management.
6. Signage System Management:
a. Overseeing the Village's signage system.
b. Issuing work orders for modifications to transportation-related signage (e.g., stop signs, no parking
signage).
7. Capital Improvement Project Review:
a. Reviewing capital improvement project plans prepared by in-house staff and consultants for
transportation-related elements.
b. Ensuring conformance with Village transportation policies and plans, including complete streets, vision
zero, and bike plans.
8. Traffic Studies:
a. Performing various traffic studies as-needed to support transportation planning efforts.
Schedule
It is anticipated that the contract will be presented at the June 4, 2024 Village Board meeting. The contract term shall be
for a period of three years, with the option to extend annually for up to two additional years. The selected consultant
shall be responsible for providing all services outlined in this RFQ within the agreed-upon timeframe.
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Submittal Organization and Format
Proposals will address the following general topics and also emphasize the Consultant’s qualifications to perform the
services. Proposals will be evaluated on the basis of the information presented by the Consultant and the evaluation
criteria set forth in this RFQ. This selection is a QBS process and no firm shall submit estimates of cost with its proposal.
Consultants will follow the proposal format outlined in this section. Failure to adhere to the prescribed format may
result in rejection of the Consultant’s proposal. All proposal elements shall be included and shall include at a minimum
the following:
Transmittal or cover letter
A transmittal letter or cover letter must be prepared on the Consultant’s letterhead, must accompany the proposal, and
must be signed by a duly authorized representative of the Consultant. The transmittal or cover letter must include an
affirmative statement that binds the firm to the terms, conditions; specifications contained in the RFQ. The transmittal
or cover letter is not included in the overall page count for the proposal and therefore should not exceed one page. At
minimum, the letter must include all of the following information:
1. Consultant’s full legal name
2. Type of entity and state of organization or incorporation
3. Consultant’s principal address
4. Consultant’s mailing address (if different)
5. Name and title of contact for the purposes of this RFQ
6. Telephone number and email address of principal contact
Background
This section will include a brief history of the firm and its organization, including name and contact information of the
principal or officer who will serve as the primary point of contact for the Consultant and who will have authority to
negotiate on behalf of the Consultant. This section will also include a general description of the Consultant’s experience
in providing the services described in this RFQ, including any special qualifications, experience, awards, etc. At the
election of the Consultant, the Background may be included in the Consultant’s transmittal or cover letter.
Project Approach
The purpose of this section is to present the Consultant’s understanding of the project requirements. This section shall
include a preliminary proposed management plan based on the scope of services outlined in this RFQ, including
coordination of multiple concurrent tasks and how they will be accomplished to meet schedule and budget constraints.
Include in this section a discussion of any joint ventures and subcontractors to be used. Any specific challenges or critical
project elements shall also be identified in this section. A discussion of the Consultant’s approach to quality
control/quality assurance will be included in this section. The responsibilities of each joint venture contractor or
subcontractor will also be discussed. The Consultant should address how Village staff will be integrated into the services
to be provided under this RFQ.
Project Personnel
This section will contain the names, background, and experience on similar types of projects of the key personnel
proposed for these services. An organizational chart showing duties, responsibilities, and the lines of communication will
be included in this section. Resumes that demonstrate experience on similar projects and specify the individual’s duties
on those projects will be included as an appendix to the proposal. Include in this section guarantees that, for so long as
its members continue to be employed by the Consultant, the project team will remain as proposed and will be assigned
to this project for its duration. Following award of a contract hereunder (if any), any substitution or other change in
project team personnel must be approved in advance by the Village.
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Experience and Qualifications
This section should discuss the experience and qualifications of the Consultant and the project team in the performance
of projects of similar size and nature as that described herein. For joint ventures, the experience of all firms as it relates
to this project must be discussed. In order for a Consultant to be deemed qualified to perform the services described in
this RFQ, the experience listed in this section of the proposal must be in accordance with or contain the following:
1. Have been completed within the last five (5) years from the issuance date of the RFQ
2. Be of a scope similar to that outlined in this RFQ
3. Brief description of the project
4. Scope of services provided by the Consultant
5. Identify the project manager and other key team members
6. Provide contact information for references
Financial Responsibility
The Consultant will provide evidence of financial responsibility including a copy of current Illinois Department of
Transportation Pre-Qualification Certification.
Format
The proposal in its entirety shall be on 8.5”x11” (landscape or portrait) sheets, tabbed by section and be a maximum of
30 single-sided pages using size 12 font. If used, tabs do not count in the overall sheet count providing they are only
used for graphics and heading callouts. If a submitting firm is confident that their qualifications for the work can be
exhibited in fewer pages than the maximum they are encouraged to do so.
Selection Criteria
All submittals will be evaluated based up on the following criteria and respective weights:
1. Technical Approach (10%)
2. Firm Experience (20%)
3. Specialized Expertise (15%)
4. Staff Capabilities (45%)
5. Past Performance (10%)
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