CITY OF DUBUQUE REQUEST FOR PROPOSAL

Parking Access & Revenue Control System (PARCS) Equipment Procurement

120.1   Time and Place for Filing Proposals

Proposals for the work comprising this procurement must be filed as stated below:

• Submittal Copies:

1. Proposals: one electronic PDF file shall be provided.
2. Vendor Fees: one electronic PDF file shall be provided.
3. Name all electronic files using the following format:

“Company Name”- Dubuque PARCS Equipment.pdf

120.2   Time for Commencement and Completion of Work

Work on the Project must be commenced within ten (10) calendar days after a contract has been executed and the Notice to Proceed has been issued and shall be fully completed by November 1, 2024.

120.3  Proposal Documents

Copies of the Request for Proposal (RFP) documents may be obtained at the Engineering Department, City Hall – Second Floor, 50 West 13 ^th Street, Dubuque, Iowa 52001. The Request for Proposal documents will also be available on the City’s website at www.cityofdubuque.org/bids.aspx .   No deposit is required to obtain copies of the Request for Proposal.

120.4  Sales Tax

The Proposer should not include State of Iowa sales tax in its Proposal.  A sales tax exemption certificate will be available for all material purchased in Iowa for incorporation into the PARCS Project.

120.5   RFP Project Scope Summary

Parking Access & Revenue Control System (PARCS) Equipment Procurement

Project Code: 4683000005

The City of Dubuque is soliciting competitive sealed proposals from qualified vendors to

update parking access and revenue control system (PARCS) equipment at all six (6) of its

downtown free-standing parking garages (“ramps”) and optional pricing for one parking lot. The City is requesting proposals from qualified vendor(s) for an integrated and automated gated PARCS consistent across all six parking ramps. The end solution(s) must fully integrate with third party mobile parking payment applications.

The six downtown parking ramps are as follows (listed in alphabetical order):

• Central Avenue Ramp (515 spaces): 975 Central Avenue

• Five Flags Ramp (333 spaces): 100 West 4th Street

• Intermodal Ramp (317 spaces): 351 East 9th Street

• Iowa Ramp (622 spaces): 701 Iowa Street

• Locust Street Ramp (444 spaces): 830 Bluff Street

• 5th Street Ramp (675 spaces): 501 Iowa Street

Downtown Dubuque parking ramps handle a mix of transient and contract parking. Current gated PARCS equipment in the City’s downtown ramps is aging and functionally obsolete, leading to a host of frustrations for customers and the City as the operator. Furthermore, the City cannot extract data from the current systems to understand parking behaviors and trends, which impedes the City from conducting data-driven parking management of facilities. More information about the downtown parking ramps can be found here: https://www.cityofdubuque.org/593/Parking-Ramp-Details

The City desires to complete PARCS upgrades in all six downtown ramps in 2024, and has capital funding allocated to do so. The City wishes to select a single PARCS vendor or vendor team to upgrade PARCS in all six ramps, so that PARCS is consistent across all facilities. The City requests proposals provide itemized costs, categorized by equipment type and by facility.

Systems must be able to accommodate pre-paid reservations and event parking, validations, contract parking (daytime and overnight), and hourly/daily transient parking options, with the option for parking grace periods for transient parkers. See detailed specifications enclosed for more information.

Beyond what is detailed in this RFP, the City welcomes alternative proposals that can accomplish the strategic objectives of parking ramp management including management of contract parkers, transient parking, revenue collection, access control, payment collection, enforcement, and data-driven parking system management. Additionally, the City welcomes alternative approaches to equipment financing beyond outright capital purchase.

The content herein represents the minimum components for this project. The proposing entity or entities should describe the means or strategy by which they will satisfy the requested scope of services, or at the proposing entity’s or entities’ preference, provide an alternative or second additional hybrid strategy that would improve the results of this project. If a hybrid strategy is being recommended by the proposing entity or entities, the proposing entity or entities should detail what processes and methods will be used to make the project better.

120.6   Pre-Proposal Conference

Each prospective Proposer is encouraged to attend the Pre-Proposal Conference to be held at 8:30 AM on March 14, 2024, at the Jule Operations & Training Center, 949 Kerper Blvd. in Dubuque, Iowa.  Attendance by all prospective Proposers is mandatory.

120.7  Title VI – Non-Discrimination Clause

The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all Proposers that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit Proposals in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award.

120.8   Request for Proposal Distribution

On the following date, February 20, 2024, this Notice was posted at the following locations: