2024 Chemical Bids-Water Plant & WRRF
| Agency: | City of Hays |
|---|---|
| State: | Kansas |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD16356228652927151 |
| Posted Date: | Nov 20, 2023 |
| Due Date: | Dec 19, 2023 |
| Source: | Members Only |
| Bid Title: |
2024 Chemical Bids-Water Plant & WRRF
|
| Category: | Water Resources |
| Status: | Open |
| Bid Recipient: | Water Resources Department |
|
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Attachment Preview
CITY OF HAYS, KANSAS
BID PROPOSAL REQUEST
FOR
Water Softening Plant Chemicals
TABLE OF CONTENTS
INVITATION TO BID
BID INSTRUCTIONS
GENERAL INFORMATION/TAXES/LEGAL NOTICES
ITEM SPECIFICATIONS
BID SHEET/REFERRALS
PAGE 1
PAGE 2
PAGE 3-4
PAGE 5-6
PAGE 7-11
November 20, 2023
INVITATION TO BID
The City of Hays, Kansas, is inviting sealed bids for Water Softening Plant Chemicals for the
2024 calendar year.
Sealed bids will be received at the City Clerk’s Office, City Hall, 1507 Main Street, Hays, Kansas
67601, until 3:00 p.m. on December 19, 2023. Faxed bids will not be accepted. Bids
received later than specified hour and date shall be returned unopened. Bids must be marked
on the outside envelope, “SEALED BID FOR WATER SOFTENING PLANT CHEMICALS –
DO NOT OPEN UNTIL DECEMBER 19, 2023”.
Bids will be opened at 3:00 p.m., December 19, 2023, in the City Commission room. Bids will be
reviewed, and a recommendation made to the City Manager.
The City reserves the right to reject or accept any or all bids/proposals and to waive any
irregularities in such bid/proposals and to accept such bids/proposals that are the most
responsive and best suit the needs of the City of Hays. The City of Hays requires the bidder
to include in their bid submittal, the Safety Data Sheets of the products they are bidding
along with the signed Bid Proposal Sheet. Failure to complete and return a signed Bid
Proposal Sheet and submit Safety Data Sheets will cause the bid to be rejected. A bid may
be withdrawn up to twenty-four (24) hours prior to expiration of the deadline for submitted bids.
If you have questions, please contact Tim Huck at the Water Resources Department at (785)
628-7380.
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BID INSTRUCTIONS
It shall be the intent of the bid package to describe the minimum requirements for providing
Water Softening Plant Chemicals.
All bids shall be valid for the 2024 calendar year. If vendor cannot guarantee the bid price for
the calendar year, vendor must state how long the chemical bid price is guaranteed for.
(Ex: 3 months, 6 months, etc.)
This Invitation for Bid does not commit the City of Hays to award a contract or to pay any cost
incurred in the preparation of a bid.
The bid shall be awarded to the lowest responsible and responsive bidder whose bid meets the
requirements and criteria. The criteria for award is based on but not limited to:
a) Total Cost
b) Compliance with Specifications
c) The Bid Considered in the Best Interest of the City of Hays
Bidders may withdraw their bid 24 hours prior to, but not after, the time set for the opening.
GUARANTEE: The vendor shall supply a guarantee that all materials will be supplied for the
entire year, as well as price, unless stated otherwise.
All applicable laws, ordinances, and rules and regulations of any authorities shall be binding
upon the Bidder throughout the term of this contract. The bidder shall be responsible for
compliance with any such law, ordinance, rule, or regulation, and shall hold the City of Hays
harmless and indemnify in the event of non-compliance.
Each Bidder shall be responsible for reading and being thoroughly familiar with the Invitation for
Bid package. The failure or omission of any Bidder to do any of the foregoing shall in no way
relieve any Bidder from this obligation in respect to his bid.
Failure to submit all required information may constitute a non-responsive bid.
Any changes in specification after the contract has been awarded must be with the written
consent of the City Manager; otherwise, the responsibility for such changes shall be with the
bidder.
Any questions regarding this invitation to bid, contact Tim Huck, Water Production & Distribution
Superintendent, at the Water Treatment Plant, Monday through Friday between the hours of
8:00 a.m. and 4:00 p.m. The telephone number is (785) 628-7380.
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GENERAL
These are desired specifications for the Water Softening Plant Chemicals.
Proposals shall meet, as nearly as possible, the following specifications and requirements.
If exception is taken, bidder must explain. (Use a separate page if necessary.)
TAXES
The City of Hays is tax exempt. Appropriate certification will be supplied to the vendor upon
request.
LEGAL NOTICES
The City of Hays reserves the right to reject any and all proposals and waive any or all
technicalities, as determined by the City Manager of the City of Hays.
The City of Hays, Kansas, will not award contracts to nor accept proposals from individuals or
entities that attempt to include any of the following in any proposed contract:
1. Reduce or diminish the common law or statutory standard of care, make any attempt to
limit liability, or reduce responsibility of the contractor for mistake, error, or negligence of
any type.
2. Attempt to limit liability for breach of contract or negligent performance to the amount of
the payment to the contractor by the City.
3. Attempt to claim ownership of intellectual property created during the performance of the
contract with the City.
4. Include binding arbitration agreements.
5. Provide for damages for breach by the owner contrary to common law or statute,
including, especially, any attempt to provide for attorney fees as part of recoverable
damage.
6. Attempt to select any forum for resolution of disputes other than Ellis County, Kansas.
7. Attempt in any way to reallocate risk contrary to common law or statute, unless
specifically requested as an alternate proposal or bid by the City of Hays, Kansas.
All persons awarded and/or entering into purchase orders with the City of Hays shall be subject
to and required to comply with all applicable City, State, and Federal provisions.
The City of Hays has an affirmative action program. Any firm will be required to include the
following statement in any contract with the City of Hays:
"Contractor shall not discriminate in the employment of persons engaged in the
performance of this Agreement on account of race, color, national origin, ancestry,
religion, sec, marital status, physical handicap, or medical condition, in violation of any
federal or state law. Contractor shall comply with all requirements of the City of Hays
pertaining to affirmative action with regard to employment while this Agreement is in
effect."
The contract shall be subject to the provisions of Ordinance 3823 which contains specific
inclusions and prohibitions of certain contractual provisions and to the extent that anything
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herein contradicts said Ordinance, the requirements and provisions of the Ordinance shall
govern.
City of Hays Ordinances can be obtained through the City of Hays website, www.haysusa.com.
This contract is subject to the provisions of Part II, Chapter 2, Article XI of the City of Hays,
Kansas Code of Ordinances.
All parties doing business with the City of Hays should familiarize themselves with the
provisions of Chapter 2, Article XI, Sections 2-576 through 2-580, prior to proposing any
contract to the City of Hays.
To the extent any contract entered into by or on behalf of the City of Hays, Kansas omits any of
the contract provisions required by Section 2 -576 of this article, the article will prevail and the
required contract provisions will be read into the contract. To the extent any contract entered
into by or on behalf of the City of Hays, Kansas contains any of the contract provisions barred
by Section 2-577 of this article, the article will prevail and the offending provisions shall be null
and void and shall be unenforceable as to the City of Hays, Kansas. Section 2-580.
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