Trailer Mounted Tree Spade
| Agency: | City of Hays |
|---|---|
| State: | Kansas |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16356793121649718 |
| Posted Date: | Feb 7, 2024 |
| Due Date: | Feb 27, 2024 |
| Source: | Members Only |
| Bid Title: |
Trailer Mounted Tree Spade
|
| Category: | Parks |
| Status: | Open |
| Bid Recipient: | P.O. Box 490, Hays, KS 67601 |
|
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Attachment Preview
City of Hays
Request for Bid
Trailer Mounted Tree Spade
Date of Issue: 2/7/2024
Bid Due Date: 2/27/2024 @ 3:00 P.M.
Table of Contents
INTRODUCTION ................................................................................................ 3
RULES OF PREPARATION ................................................................................. 3
BIDDER INQUIRIES .......................................................................................... 3
SUBMISSION OF BIDS ...................................................................................... 3
NOTIFICATION OF WITHDRAWAL OF BID ....................................................... 4
MINIMUM SPECIFICATIONS AND SCOPE OF PROJECT.................................... 4
CONTRACTUAL OBLIGATIONS .......................................................................... 5
RIGHT OF THE CITY OF HAYS TO REJECT BIDS ............................................... 5
NON-LIMITATIONS TO RFB .............................................................................. 6
INTERPRETATIONS AND ADDENDA ................................................................. 6
BID RESPONSE FORMAT ................................................................................... 6
CONFIDENTIALITY OF DOCUMENTS ................................................................ 6
LEGAL NOTICE .................................................................................................. 7
SUMMARY BID FORM........................................................................................ 8
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Introduction
The City of Hays is requesting bids for a trailer mounted tree spade for the
Parks Department. Bids will be accepted until 3:00 P.M. local time,
Tuesday 27th, 2024 at the Finance Office located at 1507 Main St., P.O. Box
490, Hays, KS 67601.
This written Request for Bid (RFB) states the scope of the City of Hays
requirements and specifies general rules for preparing the bid.
Rules of Preparation
The submitted bids must follow the rules and format established within this RFB.
Adherence to these rules will ensure a fair and objective analysis of all bids. Failure
to comply with any portion of this request may result in rejection of the bid.
Bidder Inquiries
The City of Hays Parks Department has prepared this RFB and has designated
Justin Hemphill, as the supervisor in charge of this bid. Please direct questions or
comments concerning either the administrative or technical requirements of this
RFB to Justin.
• Justin Hemphill, Parks Superintendent
• City of Hays Parks Department
• PO Box 490
• Hays, Kansas 67601
• (785) 628-7375 office
• jhemphill@haysusa.com
To ensure a timely response, questions should be e-mailed to Justin at the
specified address listed above.
Submission of Bids
Please prepare and submit one (1) original bid form which is included in the bid
packet. Completed bids should be sealed and clearly marked “TREE SPADE”
in bold or highlighted text with strict instructions not to open until the
due date and be submitted to the Finance Director by the due date.
Bids received after the above date and time will be considered late and will not be
accepted. Bids will be evaluated objectively based on the bidder's responses to
the RFB.
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The City of Hays will not pay costs incurred in the bid preparation including, but
not limited to, the costs for printing and mailing services. All costs for the
preparation of the bid shall be borne by the bidder.
Notification of Withdrawal of Bid
Bids may be modified or withdrawn by an authorized representative of the vendor
or by formal written notice prior to the final due date and time specified for bid
submission. Otherwise, bids will be considered valid for at least 60 days from the
opening date. Submitted bids will become the property of the City of Hays after
the bid submission deadline.
Minimum Specifications and Scope of Project
The successful bidder shall provide a product to the City of Hays in accordance
with the terms of this RFB. The bidder will provide products only upon the
issuance and acceptance by bidder of a purchase order. The bidder shall accept
all valid purchase orders. Payment for products will occur after they have been
received by the City of Hays and upon receipt of invoice from the bidder. The
City of Hays is tax exempt.
The following is for informational use only to prepare the bid and shall not be
considered an estimate or complete projection of current or future needs. It is the
bidder’s responsibility to ensure that they understand the needs of the City of Hays
via communication with Justin Hemphill in the City of Hays Parks Department,
785-628-7375 or jhemphill@haysusa.com.
Minimum specifications include:
MINIMUM SPECIFICATIONS FOR ONE (1) NEW TRAILER MOUNTED
TREE SPADE. BID MUST INCLUDE DELIVERY TO 1546 E HWY. 40
BYPASS HAYS, KS 67601. ALL SPECIFICATIONS MUST BE MET OR BID
MAY NOT BE CONSIDERED.
• Extendable Trailer Tongue
• Articulating Trailer Tongue
• Hydraulic Jack
• Electric Start Engine
• 3-gallon Fuel Tank or larger
• Hydraulic Pump and Tank
• Onboard Water Tank, with water plumbed to each spade
• No Less Than 54” Root Ball Width
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• No Less Than 42” Root Ball Depth
• No Less Than 32” Gate Opening
• No Less Than 4 Spades
• Hydraulic Gate Lock
• Spades made with AR400 or Higher-Grade Steel
• Electric Brakes
• Owners Manual and Parts Manual
Bidder shall provide all warranty information with bid submittal.
All products provided under the terms of this contract shall be new and free from
defects in material and workmanship.
It is the bidder’s responsibility to clearly list any exclusions to the minimum
requirements listed above that they cannot meet.
Purchases are to be made only as authorized by a purchase order issued by the
City of Hays.
Contractual Obligations
The successful bidder will be required to accept a purchase order from the City of
Hays in which the bidder will undertake certain obligations. These obligations
include, but are not limited to, the following:
Inclusion of Bid - The bid submitted in response to this RFB will be incorporated
as part of the final purchase order with the selected bidder.
Costs - All costs are to be stated in exact amounts
Selection - The final award is subject to the City of Hays purchasing policy.
Right of the City of Hays to Reject Bids
The City of Hays reserves the right to reject any and all bids or any part of any
bids, to waive minor defects or technicalities, or to solicit new bids on the same
project or on a modified project which may include portions of the originally
proposed project as the City of Hays may deem necessary in its best interest. The
City also reserves the right to negotiate with any bidder, all or part of any bid that
is in the best interest of the City.
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