Air-Cooled Rotary-Screwed Water Chillers
| Agency: | Wichita State University |
|---|---|
| State: | Kansas |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16373327043939808 |
| Posted Date: | Nov 22, 2023 |
| Due Date: | Dec 13, 2023 |
| Solicitation No: | B0001838 |
| Source: | Members Only |
| Closing Date | Bid Number | Buyer | Description | Department | Addendum |
| 12/13/23 | B0001838 | JDB | Air-Cooled Rotary-Screwed Water Chillers | NIAR |
Attachment Preview
EDA Award 05-79-06255; URI: 121617
WICHITA STATE UNIVERSITY
REQUEST FOR PROPOSAL (RFP)
RFP Number:
RFP Issuance Date:
RFP Question Deadline:
RFP Closing Date:
Procurement Officer:
Item / Service:
Agency:
Period of Contract:
Guarantee:
RFP Scope:
B0001838
Wednesday, November 22nd, 2023
Monday, December 4th, 2023
Wednesday, December 13th, 2023 at 3:00 PM Central
Jory Boyd
316-978-5828
purchasing.office@wichita.edu
Wichita State University
Office of Purchasing
1845 Fairmount, Campus Box 38
Wichita, KS 67260-0038
Air-Cooled, Rotary-Screw Water Chillers
Wichita State University (“WSU”) National Institute Aviation
Research (NIAR)
N/A
No Monetary Guarantee Required
WSU is issuing this Request for Proposal (“RFP”) to solicit
proposals (“Proposals”) from qualified Bidders to provide
Air-Cooled, Rotary-Screw Water Chillers
Procurement Type:
Sealed Bid (See Section 2.1)
READ THIS RFP CAREFULLY AND CHECK FOR UPDATES
This RFP (Number B0001838) was posted to WSU Office of Purchasing Internet website and may be
downloaded at: www.wichita.edu/purchasing.
It shall be the Bidder's responsibility to monitor this website on a regular basis for any changes or
addenda.
Please view the file posted on WSU Bid Solicitations Page:
https://www.wichita.edu/services/purchasing/Bid_Documents/BidDocuments.php, Boilerplate of Request
for Quotation: Terms and Conditions/Bidding Instructions for a sample of WSU’s standard terms and
conditions to a Request for Quotation. Such terms and conditions are subject to change depending on
the size, nature, and requirements of each project.
Page 1 of 24
EDA Award 05-79-06255; URI: 121617
SECTION I
CONDITIONS TO BID
1.1. Basic Requirements. Bidders must be a registered business in good standing and authorized to
do business in the State of Kansas. Bidders must provide a certificate of good standing on request. Failure
to provide proof of registration and/or a certificate of good standing may result in delay or disqualification.
1.2. Bid Specifications. Bidder must be able to meet all bid specifications set forth in this RFP as well
as the minimum qualification and performance specifications set forth in Attachment 5: Minimum
Qualifications and Performance Specifications.
1.3. Bid Proposal. Bidder’s Proposal must include fully completed RFP attachments, except that
Bidder may complete Attachment 7: Bidder Signature Sheet by referencing separately attached
documents or information.
1.4. Proposal Reference Number: The RFP Number identified on the first page of this RFP (the “RFP
Cover Page”) has been assigned to this RFP and MUST be shown on all correspondence or other
documents associated with this RFP, including any Proposal, and MUST be referred to in all verbal
communications. Any communication or submission that does not reference the RFP Number may be
rejected or not considered by WSU, in WSU’s sole discretion.
1.5. Communication with WSU During RFP Process: All inquiries, written or verbal, shall be directed
only to the Procurement Officer at the contact information identified on the RFP Cover Page. No
communication is to be had with any other WSU employee regarding this RFP except: (1) in the course of
RFP negotiations; (2) during RFP site inspections or visits; (3) at the time of negotiation and signing of any
contractual documents resulting from the Proposal; and (4) as otherwise specified in this RFP. Violations
of this provision by Bidder or WSU personnel may result in the rejection of the Proposal.
1.6. Exceptions: By submission of a Proposal, Bidder acknowledges and accepts all terms and
conditions of the RFP unless clearly avowed and wholly documented in a separate section of the Technical
Proposal that must be marked as: “Exceptions”. If the Bidder will not or cannot comply with any of the
terms and conditions contained within this RFP, it will be the Bidder’s responsibility to make
specific mention of conflicting terms in a separate section of the Proposal as set forth above;
otherwise, the terms and conditions of this document will prevail.
1.7. No Bid Revisions: No additional revisions to Proposals shall be made after the Closing Date
unless requested by WSU.
1.8. Cost of Preparing Proposal: The cost of developing and submitting the Proposal is entirely the
responsibility of the Bidder. This includes costs incurred by Bidder to determine the nature of the
engagement, Bidder’s preparation and submission of their Proposal, the negotiation of the resulting
Contract and/or terms and conditions, and other costs associated with this RFP or post-award efforts to
enter into a Contract.
1.9. Contract Formation: No contract shall be considered to have been entered into by WSU until all
statutorily required signatures and certifications have been rendered, funds for the contract have been
encumbered, and a Contract is deemed formed or executed as set forth in Section 3.3 (Award) of this RFP.
Page 2 of 24
EDA Award 05-79-06255; URI: 121617
1.10. Proposals Open to the Public:
1.9.1.
Proposals as WSU Property: All Proposals become the property of WSU upon submission.
With few exceptions, the Kansas Open Records Act (K.S.A. 45-215, et seq.) requires all
information contained in Proposals to become open for public review once a Contract is formed
or all Proposals are rejected. Please note: Bidders will NOT be notified prior to release of any
documents submitted in response to this RFP.
1.9.2.
Submission of Proprietary Information: Trade secrets or proprietary information legally
recognized as such and protected by law may be requested to be withheld if clearly labeled
“Proprietary” on each individual page and provided as separate from the main Proposal. Pricing
information is not considered proprietary and the Bidder’s entire Proposal will not be considered
proprietary. All information requested to be handled as “Proprietary” shall be submitted
electronically, separately from the main Proposal, and clearly identified in the subject line of
the email or DropBox submission. The Bidder shall provide detailed written documentation
justifying why this material should be considered proprietary. WSU reserves the right to accept,
amend, or deny such requests for maintaining information as proprietary in accordance with
Kansas law. WSU does not guarantee protection of any information which is not submitted as
required.
1.11. Federal, State, and Local Taxes - Governmental Entity: Unless otherwise specified, the
Proposal price shall include all applicable federal, state, and local taxes. The successful Bidder is solely
responsible for, and shall pay, all taxes lawfully imposed on it with respect to any product or service
delivered in accordance with this RFP. WSU does not agree to reimburse or pay Bidder for any taxes
assessed unless itemized in Bidder’s bid. WSU is exempt from state sales or use taxes and federal
excise taxes for direct purchases made in Kansas. These taxes should not be included in the
Bidder's price quotations.
1.12. Tax Clearance: WSU strongly supports the State of Kansas Tax Clearance Process. Bidders
submitting Proposals which exceed twenty-five thousand dollars ($25,000.00) shall include a copy of a Tax
Clearance Certification Form with their submittal as set forth in Attachment 1: Tax Clearance Information.
Failure to provide this information may be cause for rejection of Bidder’s Proposal.
1.13. Debarment of Bidders: Pursuant to K.S.A. 75-37,103, a Bidder may be debarred from
consideration for award of contracts for a period of up to three (3) years for any of the reasons set forth in
K.S.A. 75-37,103(b).
1.14. Immigration Reform: The Bidder agrees, if awarded a Contract, it shall comply with the
Immigration and Reform Control Act of 1986 (IRCA; 8 C.F.R. Ch. 1, Sub Ch. B, Pt. 245a), as may be
amended from time to time. As a condition of this Proposal, Bidder must certify, by completing and
submitting Attachment 2: Certification Regarding Immigration Reform & Control, that Bidder has
complied with all federal and state laws relating to immigration and reform.
1.15. Sexual Harassment and Retaliation Prohibited: In accordance with Kansas Executive Order 18-
04, upon selection for a Contract, Bidder will be expected to receive and read of a copy of Executive Order
18-04, and, further, will agree to comply with all applicable provisions of this Executive Order, and all
applicable state and federal laws, including but not limited to all laws prohibiting sexual harassment. WSU’s
policies prohibiting sexual harassment, discrimination, and retaliation provide for confidentiality and
anonymous reporting. To view these policies or to make a report of sexual harassment, discrimination, or
retaliation, please visit https://www.wichita.edu/about/policy/ch_03/ch3_06.php.
Page 3 of 24
EDA Award 05-79-06255; URI: 121617
SECTION II
PROCUREMENT TYPE, PROCESS, SELECTION, AND AWARD
2.1. Procurement Type: WSU’s competitive procurement types include: (1) Sealed Bid; (2) Negotiated
Bid; and (3) Simplified Acquisitions. The type of procurement for this RFP is noted on the RFP Cover Page.
2.1.1.
A Sealed Bid process includes: (1) a solicitation to bid; (2) publication of solicitation; (3)
Proposals submitted under seal by Bidders and the Proposals are not opened or reviewed
until the Closing Date; (4) Proposals are reviewed by WSU after the Closing Date and are
generally evaluated without discussion without the Bidders; and (5) WSU awards the work
to the “Responsible Bidder” whose Proposal is determined to be the most advantageous
to WSU based on the neutral criteria established by WSU.
2.1.2.
A Negotiated Bid is a more flexible bidding procedure that includes the receipt of Proposals
and permits negotiations between WSU and Bidders. This process usually affords the
Bidders an opportunity to revise their Proposal before award of a Contract to account for
changes in scope of services or goods, timelines, or value-added changes to a project.
“Negotiation” includes discussion, persuasion, and alteration of initial assumptions and
positions, and give-and-take may apply to price, schedule, technical requirements, type of
contract, or other terms of a proposed contract. “Best and final offers” are frequently
required under the Negotiated Bid procurement.
2.1.3.
Simplified Acquisitions is the most flexible form of procurement. Simplified Acquisitions can
only occur if the procurement expenditure does not exceed the WSU established threshold.
A Simplified Acquisition affords WSU the ability to call upon qualified vendors, contractors,
and individuals for a quote and to negotiate a final agreement.
2.2. RFP Committee Selection: Final evaluation and selection will be made by designated
representatives of WSU who have been designated as potentially utilizing the goods and/or services
solicited in this RFP, referred to collectively as the Procurement Negotiation Committee (PNC).
2.3. Appearance Before Committee: The PNC may award to the low Bidder without question or
negotiation. The PNC reserves the right to request information from Bidders as needed. If information is
requested, the PNC is not required to request the information of all Bidders. The PNC may require, as a
condition of bidding, that Bidders be required to appear before the PNC to explain the Bidder's
understanding and approach to the RFP and/or to respond to questions from the PNC concerning the
Proposal. Meetings with and appearances before the PNC are not subject to the Kansas Open Meetings
Act. Bidders are prohibited from electronically recording these meetings.
2.4. Pre-Proposal On-Site Visit: No Pre-Proposal conference is scheduled for this RFP.
2.5. Pre-Proposal Questions: Questions requesting clarification of the RFP, if allowed, must be
submitted in WRITING to the Procurement Officer by email prior the RFP Question Deadline indicated on
the RFP Cover Page. Failure to notify the Procurement Officer of any conflicts or ambiguities in the RFP
may result in items being resolved in the best interest of WSU. Any modification to this RFP as a result of
Pre-Proposal Questions shall be made in writing by addendum and sent electronically to all Bidders who
received the original request. Only written communications are binding.
2.6. Acceptance or Rejection: WSU reserves the right to accept or reject any or all Proposals or part
of a Proposal; to waive any informalities or technicalities; clarify any ambiguities in this RFP; modify any
criteria in this RFP; and unless otherwise specified, to accept any item in a Proposal.
2.7. Selection Criteria: Award shall be made in the best interest of WSU as determined by the PNC.
WSU reserves the right to make an award based on any of the following factors and is not required to make
the determination based solely on cost. Consideration will be given, but is not limited, to each of the
following criteria:
1. Proposal cost [NOTE: Bidders are not to inflate prices in the initial Proposal as cost is a factor
in determining who may receive an award or be invited to formal negotiations]
Page 4 of 24
EDA Award 05-79-06255; URI: 121617
2. Any poor performance experienced by WSU with Bidder within the five (5) year period prior to
Proposal.
3. Documented experience in providing the same products / services to third parties that are
solicited in this RFP.
4. Product, service, and performance.
5. Equipment owned by Bidder to be used in providing requested services.
6. Qualified staff and/or subcontractors.
7. Adequacy and completeness of Proposal.
8. Compliance with the terms and conditions of the RFP; and
9. Response format as required by this RFP.
10. Bidder’s anticipated ability to meet RFP requirements.
2.8 Proposal Disclosures:
2.8.1 In the event this is a Sealed Bid, at the time of closing, only the names of those who submitted
Proposals shall be made public information. No price information will be released. Bid tab results will not
be given to individuals over the telephone. Results may be obtained after contract finalization by obtaining
a bid tabulation from the Office of Purchasing. Bid results can be obtained by sending a written request,
referencing the Solicitation name and number to the following:
Wichita State University
Office of Purchasing
1845 Fairmount St, Campus Box 38
Wichita, KS 67260-0038
purchasing.office@wichita.edu
2.8.2 Copies of individual Proposals may be obtained under the Kansas Open Records Act (KORA),
K.S.A. 45-215, et seq., by submitting an Open Records Request at https://openrecords.wichita.edu. . Once
your request is received, you will be provided an estimate of the cost. Upon receipt of that amount, the
documents will be transmitted to you electronically, except that no information in any Proposal file shall be
released until a Contract has been executed or all Proposals have been rejected.
2.9 Retention of Proposals: WSU reserves the right to destroy all Proposals if the RFP is withdrawn,
the RFP does not result in an agreed Contract, or in accordance with Kansas law. Late Proposals will not
be considered a valid Proposal and shall not be retained unless deemed necessary by WSU.
2.10 Award: An RFP is not considered to be “awarded” until a Contract is executed between WSU
and the Contractor. A Contract may be formed upon a Bidder’s formal acceptance of WSU’s notice of award
where it is made clear that no other contractual document shall be presented subsequently for signature.
2.11 Notice of Award: Generally, WSU will notify all Bidders of an award made contingent on a fully
executed Contract between the Contractor and WSU. Only WSU is authorized to issue news releases
relating to this RFP, its evaluation, award, and/or performance of the Contract, unless express written
permission is obtained by WSU.
Page 5 of 24
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.