Traffic Message Boards Addendum #1
| Agency: | Wichita State University |
|---|---|
| State: | Kansas |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16373998451526773 |
| Posted Date: | Nov 2, 2023 |
| Due Date: | Nov 6, 2023 |
| Solicitation No: | B0001835 |
| Source: | Members Only |
| Closing Date | Bid Number | Buyer | Description | Department | Addendum |
| 11/06/23 | B0001835 | JDB | Traffic Message Boards Addendum #1 | Parking Services | 1 |
Attachment Preview
REQUEST FOR BID
NUMBER: B0001835
THIS IS NOT AN ORDER
BUYER:
ISSUE DATE:
DUE DATE:
DUE TIME:
FAX:
BUYER PHONE:
DEPT PHONE:
PURCHASING DEPT INFORMATION:
JORY BOYD
OCTOBER 20, 2023
NOVEMBER 06, 2023
2:00 P.M.
316-978-3528
316-978-5828
316-978-3080
EMAIL
purchasing.office@wichita.edu
SUBMIT BID TO:
WICHITA STATE UNIVERSITY
OFFICE OF PURCHASING
JORY BOYD
purchasing.office@wichita.edu
USER DEPARTMENT INFORMATION:
SHIP TO:
WICHITA STATE UNIVERSITY
DEPT COLLEGE OF:
PARKING SERVICES
1845 FAIRMOUNT
WICHITA, KS 6726
COMPANY NAME
ADDRESS
CITY, STATE, ZIP
FAX
PHONE
ITEM
NUMBER
1
QUANTITY
4
2
N/A
BIDS ARE TO BE EMAILED TO BUYER
NEED DELIVERY BY:
FREIGHT METHOD
SHIPPING TERMS:
PAYMENT TERMS
PLEASE SUBMIT YOUR LOWEST PRICE ON THE FOLLOWING GOODS/SERVICES:
UNIT
EA
EA
DESCRIPTION
MESSAGE BOARD WITH TRAILER
• PORTABLE, CHANGEABLE, FULL MATRIX MESSAGE BOARD WITH TRAILER
• BOARD’S APPROXIMATE SIZE 72”W X 49”H, 27X48 PIXEL
• OVERALL HEIGHT LESS THAN 7 FEET FOR STORAGE
• STANDARD FLOODED BATTERIES
• BATTERY CHARGER
• ONBOARD CONTROLLER WITH CELLULAR INCLUDED
HOURLY RATE FOR ON-SITE MAINTENANCE AND REPAIR
ASAP
BEST WAY
FOB Dest-Ppy Allow
NET 30
UNIT
PRICE
TOTAL PRICE
N/A
3
N/A
N/A
ONSITE REPAIR RESPONSE TIME:_________________________
N/A
N/A
All prices to include DELIVERY F.O.B DESTINATION, PREPAID AND ALLOWED, to Wichita State University, Wichita KS 67260 This
means that bidder must include freight as part of the line item pricing.
THE ABOVE-NUMBER HAS BEEN ASSIGNED TO THIS SOLICITATION AND MUST BE SHOWN ON ALL CORRESPONDENCE OR OTHER DOCUMENTS ASSOCIATED WITH THIS
SOLICITATION AND MUST BE REFERRED TO IN ALL VERBAL COMMUNICATIONS. ALL INQUIRIES, WRITTEN OR VERBAL, SHALL BE DIRECTED TO THE PROCUREMENT
OFFICER ONLY.
Buyer: E-Mail Address: purchasing.office@wichita.edu
IMPROMPTU QUESTIONS WILL BE PERMITTED AND SPONTANEOUS UNOFFICIAL ANSWERS PROVIDED, HOWEVER BIDDERS SHOULD CLEARLY UNDERSTAND THAT THE ONLY
OFFICIAL ANSWER OR POSITION OF WICHITA STATE UNIVERSITY WILL BE IN WRITING.
FAILURE TO NOTIFY THE PROCUREMENT OFFICER OF ANY CONFLICTS OR AMBIGUITIES IN THE REQUEST MAY RESULT IN ITEMS BEING RESOLVED IN THE BEST INTEREST
OF WICHITA STATE UNIVERSITY. ANY MODIFICATION TO THIS REQUEST AS A RESULT OF THE PRE-PROPOSAL CONFERENCE, AS WELL AS WRITTEN ANSWERS TO WRITTEN
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QUESTIONS, SHALL BE MADE IN WRITING BY ADDENDUM AND MAILED TO ALL BIDDERS WHO RECEIVED THE ORIGINAL REQUEST FROM THE OFFICE OF PURCHASING.
ONLY WRITTEN COMMUNICATIONS ARE BINDING.
PAYMENT TERMS
UNLESS SPECIFIED OTHERWISE, PAYMENT TERMS ARE NET 30 DAYS. PAYMENT DATE AND RECEIPT OF ORDER DATE SHALL BE BASED UPON K.S.A. 75-6403(B). THIS
STATUTE REQUIRES STATE AGENCIES TO PAY THE FULL AMOUNT DUE FOR GOODS OR SERVICES ON OR BEFORE THE 30TH CALENDAR DAY AFTER THE DATE THE AGENCY
RECEIVES SUCH GOODS OR SERVICES OR THE BILL FOR THE GOODS AND SERVICES, WHICHEVER IS LATER, UNLESS OTHER PROVISIONS FOR PAYMENT ARE AGREED TO IN
WRITING BY THE BIDDER AND WICHITA STATE UNIVERSITY. NOTE: IF THE 30TH CALENDAR DAY NOTED ABOVE FALLS ON A SATURDAY, SUNDAY, OR LEGAL HOLIDAY,
THE FOLLOWING WORKDAY WILL BECOME THE REQUIRED PAYMENT DATE.
THE STATUTE FURTHER DEFINES THE DATE GOODS OR SERVICES ARE RECEIVED AS THE DATE SUCH GOODS OR SERVICES ARE COMPLETELY DELIVERED AND FINALLY
ACCEPTED BY THE STATE AGENCY. THE DATE THE PAYMENT IS MADE BY THE STATE AGENCY IS DEFINED AS THE DATE ON WHICH THE WARRANT OR CHECK FOR SUCH
PAYMENT IS DATED, I.E. WARRANT ISSUE DATE.
COMPETITION
THE SPECIFICATIONS/FEATURES WERE WRITTEN WITH THE INTENT OF PERMITTING COMPETITIVE BIDDING. THE OFFICE OF PURCHASING RESERVES THE RIGHT TO WAIVE
MINOR DEVIATIONS IN THE SPECIFICATIONS WHICH INADVERTENTLY RESTRICT BIDDING TO A SINGLE MANUFACTURER (OR VENDOR) OR WHEN SUCH DEVIATIONS DO NOT
ALTER NOR DETER THE UNIVERSITY FROM ACCOMPLISHING THE INTENDED USE OR FUNCTION. IT SHALL BE THE BIDDER’S RESPONSIBILITY TO ADVISE THE OFFICE OF
PURCHASING IF BIDDER BELIEVES ANY SPECIFICATIONS, LANGUAGE, OTHER REQUIREMENTS, OR ANY NOTIFICATION THEREOF, RESTRICTS OR LIMITS BIDDING TO A
SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE OFFICE OF PURCHASING PRIOR TO THE BID CLOSING. FAILURE
TO TIMELY NOTIFY THE OFFICE OF PURCHASING OF ANY CONFLICTS OR AMBIGUITIES IN THE REQUEST FOR BID, MAY RESULT IN THE CONFLICTS OR AMBIGUITIES BEING
RESOLVED IN THE BEST INTEREST OF THE UNIVERSITY.
BID REQUIREMENTS
1.
PLEASE REFER TO THE BID NUMBER ON ALL CORRESPONDENCE.
2.
UNLESS OTHERWISE SPECIFIED, ALL MATERIALS, SUPPLIES OR EQUIPMENT OFFERED BY A VENDOR SHALL BE NEW, UNUSED IN ANY REGARD AND OF MOST
CURRENT DESIGN. ALL MATERIALS, SUPPLIES AND EQUIPMENT SHALL BE FIRST CLASS IN ALL RESPECTS. SECONDS OR FLAWED ITEMS WILL NOT BE
ACCEPTABLE. ALL MATERIALS, SUPPLIES OR EQUIPMENT SHALL BE SUITABLE FOR THEIR INTENDED PURPOSE AND, UNLESS OTHERWISE SPECIFIED, FULLY
ASSEMBLED AND READY FOR USE ON DELIVERY.
3.
IN ORDER TO RECEIVE CONSIDERATION FOR AWARD, A PROPERLY COMPLETED BID MUST BE RETURNED TO, AND RECEIVED BY, THE OFFICE OF PURCHASING
AT WICHITA STATE UNIVERSITY EITHER ELECTRONICALLY, IN PERSON, FAX OR BY MAIL NO LATER THAN THE SPECIFIED CLOSING DATE AND TIME. BIDS
MUST BE RETURNED WITH PRICES ON THE REQUEST FOR BID FORM FOR BID TO BE CONSIDERED. ADDITIONAL PAGES AND DOCUMENTATION MAY BE
INCLUDED AS LONG AS IT DOES NOT ALTER THE TERMS OF THE BID REQUEST.
4.
ALL PRICES, TERMS AND CONDITIONS NOT SHOWN AND PRESENTED AFTER THE SPECIFIED CLOSING TIME, WILL NOT BE CONSIDERED IN THE BID EVALUATING
PROCESS.
5.
BIDS ARE INVITED ON EQUIVALENT BRANDS AND QUALITIES (UNLESS OTHERWISE SPECIFIED), PROVIDED ALTERNATES ARE CLEARLY LISTED AS SUCH.
ATTACH OR SEND BY SEPARATE MAIL IF UNABLE TO SEND ELECTRONICALLY, ALL DESCRIPTIVE LITERATURE AND COMPLETE SPECIFICATIONS FOR ANY
SUBSTITUTIONS OFFERED. IF NO ALTERNATE IS STATED, BIDDER WILL BE REQUIRED TO FURNISH ACCORDING TO ORIGINAL SPECIFICATIONS.
6.
BIDDER MUST BE ABLE TO SUPPLY ALL MATERIALS AND SERVICES AS QUOTED.
7.
THE SELLER AGREES TO PROTECT THE PURCHASER FROM ALL DAMAGE ARISING OUT OF ALLEGED INFRINGEMENTS OF PATENTS.
8.
UNLESS OTHERWISE SPECIFIED, THE DIRECTOR OF PURCHASING RESERVES THE RIGHT TO ACCEPT OR REJECT ALL OR ANY PART OF THIS BID, WAIVE ANY
TECHNICALITIES OF A BID AT ANY TIME PRIOR TO FINAL ACCEPTANCE.
9.
BID BOND AND PERFORMANCE GUARANTEE, WHEN REQUIRED, WILL BE OUTLINED IN THE SPECIFICATIONS.
10.
ALL PRICES BID ARE TO BE LESS FEDERAL EXCISE AND STATE SALES TAXES.
11.
THE OFFICE OF PURCHASING RESERVES THE RIGHT TO AWARD THE PURCHASE IN WHOLE OR IN PART AS DEEMED TO THE BEST INTEREST OF WICHITA STATE
UNIVERSITY, UNLESS OTHERWISE STATED IN THIS REQUEST FOR BID.
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12.
Sexual Harassment and Retaliation Prohibited: In accordance with Kansas Executive Order 18-04, Wichita State University has policies
prohibiting sexual harassment, discrimination, and retaliation. These policies provide for confidentiality and anonymous reporting. To view these
policies or to make a report of sexual harassment, discrimination, or retaliation, please visit http://webs.wichita.edu/inaudit/tablepp.htm.
NOTICE
A COPY OF THE COMPLETED BID TABULATION SHEET MAY BE OBTAINED BY ENCLOSING A CHECK FOR $5.00, PAYABLE TO WICHITA STATE UNIVERSITY, OFFICE OF
PURCHASING AND A SELF-ADDRESSED, STAMPED ENVELOPE WITH YOUR BID. COPIES OF INDIVIDUAL BIDS MAY BE OBTAINED UNDER THE KANSAS OPEN RECORDS ACT
BY CALLING 316-978-3080. BID TABULATION CHECK ENCLOSED:
YES _____ NO _____
MODIFICATION OF BID
A BIDDER MAY MODIFY HIS BID BY LETTER, PERSONAL APPEARANCE, FAX, OR EMAIL AT ANY TIME PRIOR TO THE OPENING DATE AND TIME FOR RECEIPT OF THE REQUEST
FOR BID. THE PROCUREMENT OFFICER WILL BE THE RESPONSIBLE UNIVERSITY OFFICIAL IN DETERMINING THE ACCEPTANCE OF WRITTEN MODIFICATION OF THE BID,
WHICH MUST BE SUBMITTED BY AN AUTHORIZED REPRESENTITIVE OF THE BIDDER. THE STAMPED RECEIPT TIME OF ARRIVAL IN THE OFFICE OF PURCHASING WILL BE THE
DETERMINING FACTOR OF EVIDENCE REGARDING RECEIPT TIME. A BID MAY ONLY BE WITHDRAWN BY WRITTEN REQUEST FROM THE BIDDER TO THE DESIGNATED
PROCUREMENT OFFICER PRIOR TO THE BID OPENING DATE AND TIME.
PREPARATION OF BID
PRICES ARE TO BE ENTERED IN SPACES PROVIDED ON THE REQUEST FOR BID. COMPUTATIONS AND TOTALS SHALL BE INDICATED WHERE REQUIRED. THE UNIVERSITY
HAS THE RIGHT TO RELY ON ANY PRICE QUOTES PROVIDED BY THE BIDDER. THE BIDDER SHALL BE RESPONSIBLE FOR ANY MATHEMATICAL ERROR IN PRICE QUOTES.
WHERE DEVIATION EXISTS, THE UNIT PRICE SHALL PREVAIL.
ACCEPTANCE OR REJECTION
THE OFFICE OF PURCHASING RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS, TO WAIVE ANY FORMALITIES OR TECHNICALITIES OR CLARIFY ANY
AMBIGUITIES IN BIDS.
BY MY SIGNATURE BELOW, I HEREBY CERTIFY THAT I (WE) DO NOT HAVE ANY SUBSTANTIAL CONFLICT OF INTEREST SUFFICIENT TO INFLUENCE THE BIDDING
PROCESS ON THIS BID. A CONFLICT OF SUBSTANTIAL INTEREST IS ONE WHICH A REASONABLE PERSON WOULD THINK MIGHT COMPROMISE THE OPEN
COMPETITIVE BID PROCESS. I FURTHER CERTIFY AND AGREE THAT I HAVE READ THESE TERMS AND CONDITIONS AND AGREE THAT THESE TERMS SHALL GOVERN
ANY SUBSEQUENT AWARD OR PURCHASE ARISING FROM THIS REQUEST FOR BID. I AGREE THAT THE TERMS STATED HEREIN SHALL TAKE PRECEDENCE OVER ANY
OTHER TERMS AND CONDITIONS STATED ON MY BID OR INVOICE.
TAXPAYER ID NO.____________________________
NAME _________________________________________
PAYMENT TERMS:____________________________
TITLE__________________________________________
SIGNATURE _____________________________________
CAN DELIVER BY_____________________________
PHONE #______________________ DATE____________
EMAIL ADDRESS______________________________
FAX # ________________________
IF THIIS REQUEST FOR BID IS BEING FILLED OUT ELECTRONICALLY, PLEASE ATTACH
AN ELECTRONIC SIGNATURE IF AVAILABLE.
It is hereby agreed that the bidder will comply, if required by law, with the Kansas Act Against Discrimination, K.S.A. 44-1030 et seq.
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