Request for Bids - Port Security-Fire/Rescue Boat
| Agency: | City of Paducah |
|---|---|
| State: | Kentucky |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16377513308506088 |
| Posted Date: | Feb 5, 2024 |
| Due Date: | Mar 1, 2024 |
| Source: | Members Only |
Request for Bids - Port Security-Fire/Rescue Boat
The City of Paducah, Kentucky will receive bids for "Port Security - Fire/Rescue Boat” until 2:00 p.m., CST, on Friday, March, 1st, 2024. All Bids received will publicly opened and read aloud in the Commission Chambers, Second Floor, City Hall, 300 South 5th Street, Paducah, Kentucky. Bid packets can be returned by mail to: City of Paducah - Attn. Hope Reasons, 300 South 5th St., Paducah, KY 42003.
OBTAINING CONTRACT DOCUMENTS: Copies of specifications may be obtained a below or by email request at Jburton paducahky.gov.
Port Security-Fire/Rescue Boat Bid Packet
BID SECURITY A satisfactory Bid Bond executed by the bidder or a certified bank cashier’s check in an amount equal to Five percent of the bid price shall be submitted with each bid. No other forms of security will be accepted. Failure to submit a bid bond or certified bank cashier’s check will result in disqualification of the bid.
BID EVALUATION - AWARD OF CONTRACT After reasonable consideration of all bids received, a Notice of Award will be given to the responsible bidder who submits the responsive bid of the lowest evaluated bid price in accordance with the specifications.
PREFERENCE TO KENTUCKY BIDDERS In accordance with KRS 45A.365, prior to a contract being awarded, a resident bidder of the Commonwealth shall be given a preference against a non-resident bidder registered in any state that gives or requires a preference to bidders from that state. The preference shall be equal to the preference given or required by the state of the non-resident bidder.
EQUAL EMPLOYMENT OPPORTUNITY The Contractor shall ensure that employees and applicants for employment are not discriminated against because of their race, religion, color, sex national origin, age or disability.
DRUG FREE WORKPLACE The City of Paducah has adopted a Drug and Alcohol Free Workplace Policy in compliance with 803 KAR 25.280, in which drug and alcohol use and abuse in the workplace is prohibited. All contractors and subcontractors doing business for the City of Paducah shall adhere to this policy.
OWNER'S RIGHTS RESERVED The City reserves the right to reject any and all bids in accordance with the City of Paducah’s Code of Ordinances and the Project Specifications.
Attachment Preview
CITY OF PADUCAH
FIRE DEPARTMENT
REQUEST FOR BIDS
FOR
Port Security-Fire Rescue Vessel
FOR USE BY
THE PADUCAH FIRE DEPRTMENT
FEB 2024
2024 TABLE OF CONTENTS
PORT SECURITY-FIRE/RESCUE VESSEL FOR USE BY
THE PADUCAH FIRE DEPARTMENT
CONTRACT DOCUMENTS
SECT DESCRIPTION
# of PAGES
00020 Invitation to Bid …………………………………………………….
1
00100 Information for Bidders ……………………………………………
5
00310 Bid Proposal ………………………………………………………..
3
00320 Bidder’s Certifications……………………………………………...
2
00330 Owner’s Evaluation Form …………………………………………
1
00500 Agreement ………………………………………………………….
2
00600 Form of Bid Bond ………………………………………………….
2
00610 Notice of Award ……………………………………………………
1
01007 Insurance, Legal Responsibility and Public Safety …………….
2
01008 Progress and Completion of Work ………………………………
2
TECHNICAL SPECIFICATIONS
SECT
02100
02200
02300
DESCRIPTION
Technical Specifications ………………………………………….
Vessel Spec Compliance………………...……...…… ……
Deviation List………………………………………………….
PAGES
4
21
2
00020
INVITATION TO BID
PAGE 1 OF 1
INVITATION TO BID
RECEIPT OF PROPOSALS: The City of Paducah, Kentucky will receive bids for "Port Security-
Fire/Rescue Boat” until 2:00 p.m., CST, on Friday, March, 1st, 2024. All Bids received will publicly
opened and read aloud in the Commission Chambers, Second Floor, City Hall, 300 South 5th Street,
Paducah, Kentucky. Bid packets can be returned by mail to: City of Paducah - Attn. Hope Reasons,
300 South 5th St., Paducah, KY 42003.
OBTAINING CONTRACT DOCUMENTS: Copies of specifications may be obtained at paducahky.gov
under the “Request for Bids or Proposals” tab, or by email request at Jburton@paducahky.gov.
BID SECURITY: A satisfactory Bid Bond executed by the bidder or a certified bank cashier’s check in an
amount equal to Five percent of the bid price shall be submitted with each bid. No other forms of
security will be accepted. Failure to submit a bid bond or certified bank cashier’s check will result in
disqualification of the bid.
BID EVALUATION - AWARD OF CONTRACT
After reasonable consideration of all bids received, a Notice of Award will be given to the
responsible bidder who submits the responsive bid of the lowest evaluated bid price in accordance
with the specifications.
PREFERENCE TO KENTUCKY BIDDERS
In accordance with KRS 45A.365, prior to a contract being awarded, a resident bidder of the
Commonwealth shall be given a preference against a non-resident bidder registered in any state that
gives or requires a preference to bidders from that state. The preference shall be equal to the preference
given or required by the state of the non-resident bidder.
EQUAL EMPLOYMENT OPPORTUNITY
The Contractor shall ensure that employees and applicants for employment are not discriminated
against because of their race, religion, color, sex national origin, age or disability.
DRUG FREE WORKPLACE
The City of Paducah has adopted a Drug and Alcohol Free Workplace Policy in compliance with
803 KAR 25.280, in which drug and alcohol use and abuse in the workplace is prohibited. All contractors
and subcontractors doing business for the City of Paducah shall adhere to this policy.
OWNER'S RIGHTS RESERVED
The City reserves the right to reject any and all bids in accordance with the City of Paducah’s
Code of Ordinances and the Project Specifications.
00100
INFORMATION FOR BIDDERS
PAGE 1 of 5
INFORMATION FOR BIDDERS
BIDS
All sealed bids and purchasing procedures shall be in accordance with the City of Paducah’s Code of
Ordinances Chapter 2 Procurement, KRS 45A.345 – 45A.460, and the specifications contained herein.
All bids shall be submitted on forms supplied by the City of Paducah. Wording of the Bid Form or Bid
Proposal shall not be altered, changed and/or modified. Bids submitted showing any alterations, changes,
and/or modifications to the Bid Proposal shall be rejected. Unauthorized conditions, limitations, or provision
attached to the proposal shall be cause for rejection of the proposal. Alterations by erasure or interlineations
must be explained or noted in the bid over the signature of the bidder.
Bid Documents including the Bid Guaranty, shall be enclosed in an envelope clearly labeled with the
words "Bid Documents, Name of Project, Name of Bidder, and Date and Time of Bid Opening," in order
to guard against premature opening of the bid. Each bid shall be addressed to The City of Paducah - Attn.
Hope Reasons, and shall be delivered at the address given in the invitation to bid on or before the day and
hour set for opening of bids. It is the sole responsibility of the bidder to see that his bid is received on time
and is properly labeled. The Owner will not be responsible for premature opening of a bid not properly
addressed and identified.
No electronic bid, faxed bid, telegraphic bid or telegraphic modifications of bid will be considered. No
bids received after the time fixed for receiving bids will be considered. Bids received late will be
disqualified and returned to the sender unopened.
BIDDER OF RECORD
Bidders shall be listed as a plan holder on the Owner’s Official Plan Holder’s list located in the
Paducah Fire Department Administration office at Fire Station #1 in order to be an “Official Bidder of Record”.
Bids received from Bidders who are not listed on the Owner’s Official Plan Holder’s list will be
rejected.
INTERPRETATIONS
Any Bidder having questions regarding any portion of the specifications, or may be in doubt as to the
true meaning of any part of the specifications, or finds discrepancies in or omissions from any part of the
specifications, can submit a WRITTEN request via EMAIL for interpretation no later than 12:00 noon CST
on Wednesday, February 28th, 2024 to the Attention of:
Assistant Chief Joseph Burton, Project Manager
Paducah Fire Department
EMAIL: Jburton@paducahky.gov
Following receipt of all comments on the aforementioned day, interpretations and/or corrections will
be made by Addendum. The Addendums will be faxed or emailed to each bidder of record, with the Bidder
being required to acknowledge receipt.
BIDDER'S QUALIFICATIONS
The City of Paducah (hereinafter referred to as Owner) shall have the right to take such steps
necessary to determine the ability of the bidder to perform the obligations under the Contract. A Bidder may
be required to furnish evidence of experience in the types of work to the Owner in order to assure completion
of the Contract in a satisfactory manner. The Owner reserves the right to inspect the plant facilities and place
of business of any Bidder participating in this bid.
The right is reserved to reject any bid where an investigation of the available evidence or information
does not satisfy the Owner that the bidder is qualified to properly carry out the terms of the Contract.
00100
INFORMATION FOR BIDDERS
PAGE 2 of 5
CERTIFICATIONS
The Certifications required by the laws of the Commonwealth of Kentucky as contained within
Section 00320 of these Specifications shall be signed, notarized and submitted with the Bid Proposal.
Failure of the Bidder to comply with these provisions will make the Bid Non-Responsive and shall
result in disqualification of the submitted Bid Proposal.
CONFLICTS, GRATUITIES AND KICKBACKS
The Owner adheres to the provision of KRS 45A.455 relative to conflicts of interests, gratuities,
kickbacks, and use of confidential information in all bid offerings. During the bid process, Bidders shall not
contact any employee of the Owner in reference to this Bid, with the exception of the Owner’s designee(s).
Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the
firm.
BID PRICES - UNIT PRICES
The unit price for each of the items in the Proposal of each bidder shall include its pro-rata share of
overhead and profit so that the sum of the products obtained by multiplying the quantity shown for each item
by the unit and/or the lump sum price represents the total bid. In case of a discrepancy in the extension of a
bid price, the unit price shall govern over the total price for all items. Bid Prices shall include any and all
delivery transportation charges, fees, taxes, labor, materials, equipment, tools and services
necessary for complete manufacture and delivery.
BID QUANTITIES
Quantities shown reflect the estimated, or intended, quantity of that item to be purchased. Therefore,
the Bidder should not anticipate payment for the total bid quantity shown on the bid form.
COMPLIANCE WITH SPECIFICATIONS
The Bidder shall accurately and fully complete the “2024 -02200 Port Security-Fire/Rescue
Boat SPEC Compliance” section and submit with the Bid Proposal. Bidder shall indicate compliance
with each Technical Item by marking “YES” or “NO” with a check mark to indicate if the item being bid is
exactly as specified. If the item is not being bid as exactly specified, the “NO” column must be checked and
a detailed description of the deviation shall be listed on “2024 -02300 Deviation List”. All exceptions
shall be stated no matter how seemingly minor. Any exceptions not shown shall be assumed by the Owner
to be included in the proposal, regardless of the cost to the bidder.
Failure to accurately complete and submit the “2024 -02200 Port Security-Fire/Rescue Boat
SPEC Compliance” document, along with any and all deviations, shall be grounds for rejection of the
bid. If no exceptions or deviations are shown, the bidder shall be required to furnish the material exactly as
specified. The burden of proof for compliance with this specification shall be the responsibility of the Bidder.
EXCEPTIONS AND/OR VARIATIONS
Bidder shall list all information on a separate page regarding any and all exceptions and/or variations
that are noted as a “NO” on the “2024 -02300 Deviation List”.
INDUSTRY STANDARDS
The Bidder shall comply fully with all industry standards (ISO, NFPA, etc.) as required in the
Technical Specifications. A copy of all required certificates noted in the Technical Specifications shall be
included with the bid proposal.
EXAMINATION OF SPECIFICATIONS
Before submitting a bid, each bidder shall carefully examine specifications and be fully aware of the
item proposed for receipt of bids. Each bidder shall be fully informed prior to bidding as to all existing
conditions and limitations, and shall include all costs necessary to furnish and deliver and completely set-up
the items as set forth in the specifications. No allowance will be made to any bidder due to lack of such
examination or knowledge. The submission of a bid will be construed as conclusive evidence that the bidder
has made such examination.
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