CITY OF PRESQUE ISLE

REQUEST FOR BIDS

Paving Roller

SECTION 1. GENERAL

The City of Presque Isle is seeking bids from qualified individuals and firms (Bidder) to purchase a 2.5 to 3 ton vibratory tandem Paving Roller.

SECTION 2. STANDARD CONDITIONS

1. The Bidder shall be responsible for all taxes, fees and permits required of this request for bids.

2. The Bidder shall be responsible for the proper disposal of any waste generated by this request for bids.

3. The Bidder shall serve in the capacity of an Independent Contractor and shall not be deemed an employee or representative of the City of Presque Isle. The Bidder understands and agrees that he is an Independent Contractor for whom no Federal or State Income Tax will be deducted by the City, and for whom no retirement benefits, medicare, vacation and sick leave, workers compensation, employment and similar benefits available to City employees will accrue. The Bidder further understands that annual information returns as required by the Internal Revenue Code or State of Maine Income Tax Law will be furnished to the Bidder for his Income Tax records.

4. Unless otherwise stated all bids shall be in a lump sum basis, FOB Presque Isle, in U.S. funds.

5. Any bid received after the date and time of opening will be rejected and returned unopened to the Bidder. Time shall be determined as indicated on the clock where bids are received.

6. Unless otherwise stated all bids shall be submitted on the bid form supplied by the City.

7. The City reserves the right to reject any or all bids and to waive any informalities as it deems necessary. The City Manager shall retain the right to determine what constitutes an informality. In his decision, the City Manager may consider if other bidders are placed at a disadvantage by his decision. In all cases, the decision by the City Manager shall be final.

8. Fax bids will not be accepted. Email bids will not be accepted.

9. No bid may be withdrawn for a period of 30 days after the bid opening.

10. The Bidder shall be responsible to provide all labor, materials and equipment necessary to perform the work or supply the material(s) requested in this bid and shall ensure a timely completion of the work involved or the material(s) supplied in conformance with generally accepted work standards. All work shall be in conformance with all applicable local, state and federal laws, ordinances, rules and regulations.

11. The Bidder shall not sublet, sell, transfer, assign or otherwise dispose of this agreement or any portion thereof, or of his right, title, or interest therein, without written request to and written consent of the City Manager, except to a bank. No subcontracts or transfers or agreements shall in any case release the Bidder of his liability under this agreement.

12. The performance of work or the delivery of material under the contract may be terminated by the City in whole, or from time to time in part, whenever for any reason the City Manager shall determine that such termination is in the best interest of the City. Any such termination shall be affected by delivery to the Bidder of a Notice of Termination specifying the extent to which such termination becomes effective. The contract shall be equitably adjusted to compensate for such termination and the contract modified accordingly. In any event, this contract shall be terminated on the contract date.

13. The Bidder agrees to indemnify, defend and hold harmless the City, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, material men, laborers, and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the Bidder in the performance of this contract and against any liability, including costs and expenses, for violation of propriety rights, copyrights, or rights of privacy, arising out of publication, translation, reproduction, delivery, performance, use of disposition of any data furnished under this contract or based on any libelous or other unlawful matter contained in such data.

14. Any and all notebooks, maps, plans, working papers or other work produced in the performance of this contract are the property of the City.

15. Failure to provide requested information at the time the bid is submitted may result in the bid being rejected.

SECTION 3. BIDDER QUALIFICATIONS

1. Bidder shall be a factory authorized dealer for the product that is bid. Bidder shall be able to provide parts and service for the product that is bid.

2. Bidder’s service facility shall be located in Aroostook County, ME.

3. Bidder shall submit a time schedule for delivering the equipment.

4. Bidder shall submit warranty information and manufacturer’s specs/catalogue cuts. If any parts or equipment included in the bid are not “factory” (from the Paving Rollers manufacturer), Bidder shall submit a list identifying the parts or equipment and their source or brand.

5. Bidder must complete the STATEMENT OF BIDDER’S QUALIFICATIONS and enclose with bid.

SECTION 4. SUBMITTING A BID

All bids must be submitted in a sealed envelope clearly marked “Paving Roller” on the outside of the envelope. Bids must be RECEIVED by March 13, 2024 at 2:30 PM at the City Clerk’s office, 12 Second Street, Presque Isle, Maine 04769. Any questions pertaining to this bid shall be directed to Public Works Director, Harley Carmichael at (207) 764-2560.

All bids shall be opened and read aloud in public on March 13, 2024 at 2:30 PM at the above address. Final award of the bid is expected to be made by the City Manager and/or City Council no later than the regularly scheduled City Council meeting on April 3, 2024. The Manager’s and/or City Council’s decision shall be final. Bidders are welcome to attend the bid opening and City Council meeting.

SECTION 5. SCOPE OF WORK

Bidder shall supply a new Paving Roller with all standard equipment, and attached equipment, as specified on page 3, of current year of manufacture, design and production, serviced, ready to operate, and shall be delivered at the earliest possible date.

Vibratory Tandem Paving Roller

General

1. Paving Roller must have oscillated/articulated steering.

2. Paving Roller must have hydrostatic drive for both drums.

3. Paving Roller must have a pressurized water system.

A. Water filtration.

B. Water drains.

C. Minimum of 50-gallon capacity.

4 Paving Roller must have a vibration system.

A. Dual drum vibration.

B. Dual frequency vibration.

C. Front/Dual vibration control.

D. Auto vibration stop in neutral.

5. Paving Roller must be equipped with:

A. Back up alarm.

B. Roll Over Protection Structure.

C. Scrapers on front and rear drums.

D. Horn.

E. Battery master disconnect.

F. Emergency stop button.

G. Rotating beacon.

H. Hourmeter

I. Operating Weight of 2.5 to 3 tons.

J. Manufacturer’s Warranty. The complete package shall have a minimum two (2) year

warranty.

SECTION 6. Trade in

The City has a 1989 Ingersol-Rand Paving Roller Model DD-35 available for trade in. Bidder must submit trade in price on bid form. City has the option to accept or reject the trade in price.

End of technical specifications

STATEMENT OF BIDDER’S QUALIFICATIONS

(If desired, the Bidder may submit additional information)

Name of Bidder:
Bidder is:	Corporation	( )	Partnership	( )	Individual	( )
Permanent Main Office Address:
Federal ID Number:
When Organized:
If a corporation, where incorporated?
How many years have you been engaged in business under your present firm or trade name?
A financial statement may be required of the successful Bidder prior to award.
The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Presque Isle in verification of the recitals comprising this Statement of the Bidder’s Qualifications.
Attest	Name of Bidder:
	By:
	Title:
	Dated:

“Paving Roller” BID FORM

Bid Opening March 13, 2024 at 2:30 p.m.

Submit to: City Clerk

                 12 Second Street

                 Presque Isle, ME  04769-2459

The following bid is submitted in response to the Request for Bid for a Paving Roller. The undersigned certifies that the information provided on the bid form is correct.

Bidder’s Name: ______________________________________________________________________________

Address: ___________________________________________________________________________________

Telephone/Email: ____________________________________________________________________________

Have all specifications been met?  _______yes        ______no 

If no, have all deviations been listed on a separate page attached to this bid form? ______yes           ______no

Does the Bidder meet the qualifications per Section 3 and provided attachments, if required, to this bid form?  ______yes       ______no

Make/Model/Year: __________________________________________________________________________

Total Base Bid $__________________________________________________

Trade In Price 1989 Ingersol-Rand Paving Roller Model DD35 $________________________________

Delivery Date on or Before: __________________________________________________________________

Signature: _________________________________________________________________________________

Printed Name: ______________________________________________________________________________

Date: _____________________________________________________________________________________

By affixing my signature, I certify that I have the authority to submit this bid and further certify that this bid meets or exceeds all requirements of the bid.