TRAVEL & TRAVEL RELATED SERVICES
| Agency: | Prince George's Community College |
|---|---|
| State: | Maryland |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16474228953486467 |
| Posted Date: | Apr 16, 2024 |
| Due Date: | Apr 24, 2024 |
| Source: | Members Only |
REQUESTED POSTING DATE: APRIL 15, 2024
BID PROPOSAL: RFP # 24-03
TITLE OF PROJECT: TRAVEL & TRAVEL RELATED SERVICES
BID/PROPOSAL DUE DATE: APRIL, 2024 TIME: 10:00 AM ET
LOCATION: KENT HALL, ROOM 264
PROCUREMENT OFFICERS:
LAWANA LEWIS EMAIL: lewislm@pgcc.edu
IFB 24-03 TRAVEL & TRAVEL RELATED SERVICES
Attachment Preview
ISSUE DATE:
OFFICE OF PROCUREMENT AND CONTRACTING
INVIT ATION FOR BID NUMBER 24-03 TBD
PROVIDE TRAVEL AND TRAVEL RELATED SERVICES
Monday, April 15, 2024
BID DUE DATE:
PROCUREMENT / ISSUING
OFFICE:
PROCUREMENT OFFICER:
DEADLINE FOR QUESTIONS:
RESPONSE DATE
FOR QUESTIONS:
DATE: Wednesday, April 24, 2024 TIME: 10am EST
Prince George’s Community College
Office of Procurement and Contracting
301 Largo Road
Kent Hall, Rm. 264
Largo, Maryland 20774
Prince George’s Community College
Office of Procurement and Contracting
301 Largo Road
Kent Hall, Rm. 264
Largo, Maryland 20774
Patrick R. Mealy, SR. CPCM
mealypr@pgcc.edu
Thursday, April 18, 2024 at 10am EST
Friday, April 19, 2024
EMAIL QUESTIONS TO:
Lawana Lewis at lewislm@pgcc.edu
* * *BIDS MUST EMAILED TO lewislm@pgcc.edu, or MAILED OR HAND DELIVERED TO THE
ADDRESS SHOWN ABOVE, NO LATER THAN THE ANNOUNCED DATE AND TIME OF CLOSING.
BIDS SENT BY FACSIMILE WILL NOT BE ACCEPTED.
PRINCE GEORGE’S COMMUNITY COLLEGE
INVITATION FOR BID NUMBER
PROVIDE TRAVEL AND TRAVEL RELATED SERVICES
SCHEDULE
Item Number
0001.
Description
U/I
Travel Services Lot
Unit Price
$____________
Total Price
$______________
2
IFB 24-03
PRINCE GEORGE’S COMMUNITY COLLEGE
INVITATION FOR BID NUMBER 24-03
PROVIDE TRAVEL AND TRAVEL RELATED SERVICES
Table of Contents
CONTENTS:
1. Background
2. Instruction to Bidders
3. Statement of Work
4. Bid/Proposal Affidavit
5. Minority Business Enterprise Participation Provisions
6. Solicitation Provisions
7. Reference Request
Page 4
Page 4
Page 7
Page 9
Page 10
Page 11-14
Page 15
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IFB 24-03
BACKGROUND
The Board of Trustees of PRINCE GEORGE’S COMMUNITY COLLEGE requests bids
In support of Prince George’s Community College student retention programs, Diverse Male Student
Initiatives (DMSI), and Women of Wisdom (W.O.W), RISE Initiative would like to host a cultural five days
four-night college tour trip to Alabama for program participants. This tour will allow students to visit HBCUs
like Alabama State University, Miles College, Selma University, and Tuskegee University, while also
visiting cultural community sites. Bids will be received in the Office of Procurement and Contracting, Kent
Hall, Room 264, Prince George’s Community College, Largo, Maryland or by email to lewislm@pgcc.edu,
until April 24, 2024 at 10 am EST. Late bids will not be accepted. If the college is closed, the submission
will take place on the next day that the college is open for business.
INSTRUCTION TO BIDDERS
1. Preparing your bid:
Prior to preparing your bid, familiarize yourself with the statement of work and all other contract
documents.
2. In Filling Out Bid Forms:
A. Use only forms supplied by the college.
B. Make an original and three copy for submission: see Paragraph K. below.
C. Use ink, typewriter or word processor.
D. Fill in all spaces.
E. Do not alter or change any wording in the bid form.
F. State all prices in numbers. Bidders shall also provide a detailed price breakdown for the
itinerary to include the 2 tour guides.
G. List all addenda received. Failure to list all addenda may disqualify your proposal.
H. Sign the original and one copy of the completed bid form in pen and ink.
Individuals:
Sign with full name and address.
Partnerships:
A general partner must sign and state his or her address. List the name and
addresses of all other partners.
Corporations:
An authorized officer of the corporation must sign on behalf
of the corporation. Include the name and address of the corporation and
affix the corporate seal.
Print or Type: The names of all signers below their signatures.
I. Attach the Bid Proposal Affidavit.
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IFB 24-03
J. Attach references.
K. Place the original and three copies of the completed and signed bid form and all attachments,
in an envelope addressed to the Board of Trustees of Prince George’s Community College, c/o
Procurement Officer, Kent Hall, Room 264, Prince George’s Community College, 301 Largo
Road, Largo, Maryland 20774, bearing on the outside the name and address of the bidder, the
title of the bid and the bid submission time and date or email the same to lewislm@pgcc.edu.
L. Seal and Deliver: Delivery, whether by mail, email or otherwise, must be made to Kent Hall,
Room 264, prior to the published submission time.
3. Reserved Rights: The Board of Trustees may consider informal any bid not prepared and submitted
in accordance with the stated provisions and may waive any informalities in, or reject any or all bids.
In the event the college determines that it is in the best interest of the college to make changes in the
specifications or quantities prior to an award, the college reserves the right, prior to award, to
negotiate such changes with the qualified responsive bidder and to award a contract incorporating
such agreed upon changes to that bidder.
4. Award of Contract: The College reserves the right to make an award by aggregate bid, or to award
separate contracts for each or any of the items bid, subject to the availability of funds, to reject any
or all bids, accept any part and reject the other part, as best serves the interest of the college.
5. Contract Period: The period shall be from date of award through 6 months thereafter. No increase
of price shall be accepted for the term of this contract. This contract may be terminated by the college
by giving thirty days written notice of its intention to terminate.
6. Discrepancies: Should a bidder find discrepancies in the specifications, or be in doubt as the meaning
or intent of any contract documents, she/he shall request a clarification from the Procurement Office
not later than 10 days prior to the bid submission date (Saturday and Sundays excluded) so that an
addendum or other clarification may be issued. Failure to request such a clarification is a waiver to
any claim by the bidder for a price adjustment to compensate for additional costs incurred by reason
of later clarification of the contract documents. Questions must be emailed no later than 10:00 am
on Thursday, April 18, 2024 to Lawana Lewis at lewislm@pgcc.edu.
7. Basis of Award: Award will be made on a price and price related basis.
8. All bid prices shall hold for a period of one hundred twenty (60) days after the due date of the
bid.
9. Other Requirements: A properly completed and executed Bid Proposal Affidavit must accompany
this bid. Failure to do so may result in the disqualification of bidder.
10. Reciprocal Preference: A reciprocal preference will be applied when a bidder or offer’s state gives
a preference to its resident business when competing with non-resident businesses. The reciprocal
preference will be identical to that which is applied by the other state in favor of its resident
business.
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IFB 24-03
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