Submersible Hydraulic Power Unit
| Agency: | Genesee County Road Commission |
|---|---|
| State: | Michigan |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16657452428248870 |
| Posted Date: | Nov 29, 2023 |
| Due Date: | Dec 14, 2023 |
| Source: | Members Only |
Attachment Preview
GENESEE COUNTY ROAD COMMISSION
INVITATION TO BID
FOR
ITEM #126 – SUBMERSIBLE HYDRAULIC POWER UNIT REPLACEMENT
Issue Date: November 28, 2023
Mandatory Pre-Bid Meeting: Thursday, December 7, 2023, 10:00 a.m., Local Time
Pre-Bid Question Deadline: Friday, December 8, 2023, 10:00 a.m., Local Time
Bid Deadline: Thursday, December 14, 2023 at 1:00 p.m., Local Time
Purchasing Contact: Stephanie Jaeger, Purchasing Administrator
(810) 767-4920 ext. 271
sjaeger@gcrc.org
Sealed proposals for Submersible Hydraulic Power Unit Replacement will be received by the Genesee County Road Commission
until 1:00 p.m. on December 14, 2023, at which time they will be publicly opened and read at the Genesee County Road
Commission Administration Building – 1st Floor Boardroom located at 211 West Oakley Street, Flint, Michigan 48503.
All bids must be submitted either in a sealed envelope marked “BID – ITEM #126 – SUBMERSIBLE HYDRAULIC
POWER UNIT REPLACEMENT” or electronically via BidNet.
RETURN BID TO:
Genesee County Road Commission
Purchasing Department
Attn: Stephanie Jaeger
211 W. Oakley Street
Flint, MI 48503
The Genesee County Road Commission officially distributes bid documents from the Purchasing Division or through the BidNet.
Copies of bid documents obtained from any other source are not considered official copies. Only those vendors who obtain bid
documents from either the Purchasing Division or BidNet are guaranteed access to receive addendum information, if such
information is issued. The first step to do business with the Road Commission is to become a registered vendor by visiting
the BidNet website.
GENESEE COUNTY ROAD COMMISSION
Invitation to Bid
ITEM #126 – SUBMERSIBLE HYDRAULIC POWER UNIT REPLACEMENT
NOTICE OF PRE-BID MEETING
To be eligible to submit a bid, attendance to a PRE-BID MEETING is mandatory and will be Thursday, December
7, 2023 at 10:00 am, local time at the Genesee County Road Commission, located at 211W. Oakley Street, Flint, MI
for the purpose of reviewing the project specifications and a tour of proposed project. Each bidder must examine the
area(s) hereafter described as Project(s), and be familiar with existing conditions. Any additional information and
specifications will be handed out at the pre-bid meeting. Bids received from bidders not present at the mandatory pre-
bid meeting shall be presumed Non-Responsive and their bid will not be opened or considered.
PLEASE ACKNOWLEDGE RECEIPT OF THIS MANDATORY PRE-BID MEETING NOTICE
EMAIL: sjaeger@gcrc.org
Date: ________________________
Company Name: _______________________________Authorized Signature____________________________
Will you be able to attend the Mandatory Pre-Bid Meeting: Yes ____ No ____
MANDATORY PRE-PROPOSAL MEETING / SITE VISIT
The mandatory pre-proposal meeting and site visit begins promptly at the time listed above and will be closed thereafter
to latecomers. It is the Bidder’s responsibility to take traffic, weather, etc. into consideration in order to arrive at the
pre-proposal meeting / site visit on time. All Proposers MUST participate in the site visit inspection tour conducted by
Genesee County Road Commission personnel on the date specified above and familiarize themselves with any
conditions which may affect performance and proposed prices. The walk-through tour will begin immediately
following the pre-proposal meeting.
Genesee County Road Commission
ITB # 126 – Submersible Hydraulic Power Unit Replacement
Page 2 of 10
GENESEE COUNTY ROAD COMMISSION
Invitation to Bid
ITEM #126 – SUBMERSIBLE HYDRAULIC POWER UNIT REPLACEMENT
Any questions regarding this bid request should be emailed to sjaeger@gcrc.org by 10:00 a.m. on December 8, 2023. Questions
received after the date and time above will not be considered. Vendors are specifically directed to not contact other Road
Commission staff; unauthorized contact of any Road Commission Department employee may result in rejection of bid submittal.
The Genesee County Road Commission reserves the right to reject any and all bids, and to waive any defect or irregularity in bids.
The Genesee County Road Commission reserves the right to accept any separate item in the bid; and to accept the bid that, in the
opinion of Genesee County Road Commission, is to the best advantage and interest of the public we serve.
The submission of a bid hereunder shall be considered evidence that the vendor is satisfied with respect to the conditions to be
encountered and the character, quantity and quality of work to be performed.
Bids shall be in conformance with the documents. The Bid Form must be completed entirely and submitted with the bid. Any
deviation from the specifications must be noted on the bid.
Contract Termination
The Genesee County Road Commission reserves the right to terminate the contract without penalty upon 30-day written notice
due to poor performance or for reasons deemed to be in its best interest. A designated representative of the Genesee County Road
Commission will be solely responsible for determining acceptable performance levels. His/her decision will be deemed in the
Genesee County Road Commission’s best interest and will be final. The Genesee County Road Commission reserves the right to
re-award the contract to the second most qualified proposal, re-bid the contract or do whatever is deemed to be in its best interest.
Quantities
All quantities stated, unless indicated otherwise are estimates and the Genesee County Road Commission reserves the right to
increase or decrease the quantity at the unit price bid as best fits its needs. Items will be ordered on an as needed basis.
Delivery costs and charges (if any) shall be included in the bid price. Failure to do so may be cause for rejection of the
bid. The Genesee County Road Commission will not accept any additional charges (fuel surcharges, etc) during the term of this
contract.
General Conditions
The successful bidder must meet and provide all requirements as outlined in the specifications package as contained herein.
The bid form contains general specifications which are used as the basis for the overall bid evaluation. All bids shall be in
conformance with and subject to General Specifications and other bid documents as contained herein.
Bids shall be in conformance with and subject to the instructions in the bid documents. The Bid Form must be completed entirely
and submitted with the Bid.
All bid prices shall remain in effect for at least ninety (90) days from the date of the bid opening to allow for the award of the
bid. The successful proposer will be required to hold pricing during the term of the contract.
No bidder may withdraw a bid after the actual date of the opening thereof except in a case where a bidder demonstrates to the
Genesee County Road Commission’s reasonable satisfaction that a material and substantial mistake was made in preparing the bid,
in which event the bidder shall have 24 hours after the opening of the bid to deliver to the GCRC notice, in writing, that the bidder
desires to withdraw the bid and state the reasons therefore. Once a bid is withdrawn, it may not be rebid.
Appeals and Remedies
Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract
may protest and may submit a request in writing to the Purchasing Division that the proposal receive a second review within seven
(7) day of an award. Aggrieved persons are urged to seek resolution of their complaints initially with the appropriate Department
Head and/or the Purchasing Division. A protest with respect to an invitation for bids or request for proposals shall be submitted in
writing within seven (7) calendar days of the date the contract is awarded. The Genesee County Road Commission Managing
Director and the Chairperson of the Board shall make a determination on the merits of the protest, and, if appropriate, determine a
remedy, and that determination shall be final and conclusive.
Any deviations from the specifications must be noted on the Bid Form.
Genesee County Road Commission
ITB # 126 – Submersible Hydraulic Power Unit Replacement
Page 3 of 10
GENESEE COUNTY ROAD COMMISSION
Invitation to Bid
ITEM #126 – SUBMERSIBLE HYDRAULIC POWER UNIT REPLACEMENT
The Genesee County Road Commission reserves the right to waive any informalities, immaterial omissions, defects not involving
price, time or changes in the work and award multiple contracts. In the case of error in the extension of prices in the bid or
other arithmetic error, the unit price shall govern.
No bid will be accepted from any person, firm or corporation who is in arrears upon any obligation to the Genesee County
Road Commission or who otherwise may be deemed responsible or unreliable by the County.
Municipalities are exempt from Michigan State Sales and Federal Excise Taxes. Prices quoted shall not include Federal or State
taxes. The Genesee County Road Commission will furnish the successful bidder with tax exemption certificates when requested.
The Genesee County Road Commission’s acceptance of a proposal/bid and approval of the award of a contract shall not constitute
a formed contract, and the acceptance of a proposal/bid and award of a contract shall be contingent and conditioned upon the parties’
entry into and execution of a written agreement acceptable to the County.
The quantities contained herein are to be used for the purpose of evaluating the bid responses only. It is in no way intended to
be a commitment on the part of the Genesee County Road Commission to purchase a minimum quantity or to limit the Genesee
County Road Commission to a maximum quantity at the unit price id. The quantities are to be ordered and delivered as determined
by the Genesee County Road Commission. Purchases may also include additional miscellaneous items not contained within
this bid.
All costs incurred in the preparation and presentation of this bid in any way whatsoever, shall be wholly absorbed by the
prospective. All supporting documentation will become the property of the Genesee County Road Commission unless requested
otherwise at the time of submission. Michigan FOIA requires the disclosure, upon request, of all public records that are not
exempt from disclosure under Section 13 of the Act, which are subject to disclosure under the Act. Therefore, confidentiality
of information submitted in response to this Bid is not assured.
Non-Discrimination
Contracts for work under this proposal will obligate the firm or firms to not discriminate against any employee or
applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment on a matter directly or
indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight or marital status
pursuant to the Elliot Larsen Civil Rights Act, 1976, P.A. 453. The contractor and the Genesee County Road Commission shall
also comply with the provisions of the Michigan Handicappers Civil Rights Act, 1976, P.A. 220 and the Federal Rehabilitation
Act of 1973, P.A. 93 112, 87 Stat. 394, which require that no employee or client or otherwise qualified firm participation in,
be denied the benefits of or be subjected to discrimination under any program or activity receiving Federal Assistance. No person
shall, on the grounds of race, creed, color, sex, age, national origin, height, weight, handicap or marital status be excluded from
participation in, be denied the proceeds of or be subject to discrimination in the performance of this contract. The contractor shall
comply with all applicable regulations promulgated pursuant to the Civil Rights Act of 1964, as amended.
Ineligibility of Iran Linked Business
Under 2012 PA517, an Iran linked business, as defined therein, is not eligible to contract with Genesee County Road and shall not
submit a proposal.
Alternate Bid
Bidders are cautioned that any alternate bid, unless requested by the Purchasing Division, or any changes, insertions, or
omissions to the terms and conditions, specifications, or any other requirements for this bid, may be considered non-responsive,
and at the opinion of the Genesee County Road Commission, may result in rejection of the bid.
Changes and Addenda
Each change or addendum issued in relation to this bid will be on file in the Purchasing Division. It shall be the bidder’s
responsibility to make inquiry as to the changes or addenda issued. All such changes or addenda shall become a part of the contract
and all bidders shall be bound by such changes or addenda.
Pricing
Prices shall be stated in units of quantity specified in the Bid Document. In case of a discrepancy in computing the
amounts of the bid, the unit price bid will govern.
Genesee County Road Commission
ITB # 126 – Submersible Hydraulic Power Unit Replacement
Page 4 of 10
GENESEE COUNTY ROAD COMMISSION
Invitation to Bid
ITEM #126 – SUBMERSIBLE HYDRAULIC POWER UNIT REPLACEMENT
Award of Purchase Order
The bid will be awarded to the responsible, responsive bidder whose bid conforming to this solicitation will be most advantageous
to the Road Commission, price and other factors considered.
The Genesee County Road Commission reserves the right to reject any and all bids, in part or whole, and to waive any
informalities or irregularities in bids received. The Genesee County Road Commission reserves the right to split or abstract
any or all bid proposals and award multiple contracts from the same quotation based on price, availability and service when in
its judgment it best serves the Genesee County Road Commission.
Method of Payment
Payment shall be made from supplier’s invoice submitted to cover items received and accepted during the billing period.
Invoices must contain the purchase order number under which the contract is awarded.
Partial payments are not authorized on individual written purchase orders issued for this procurement. Payment will be made upon
final delivery and acceptance of all supplies ordered on each purchase order issued.
Default Conditions
In case of default by the contractor, the Genesee County Road Commission may procure the articles or services from other
sources and hold the bidder responsible for any excess cost occasioned thereby. In case of error by the bidder relating to a
contract, the Purchasing Division may, by discretion, upon presentation of a written explanation by the bidder substantiating
the error, reject the contract and award to the next qualified bidder, such error may be subject to default conditions.
Insurance Regulations
The vendor shall not commence work until he has obtained and delivered to the Genesee County Road Commission the certificate
of insurance required under this paragraph. All insurance carriers must be acceptable to the Genesee County Road Commission
and licensed and admitted to do business in the State of Michigan.
A new certificate of insurance shall be provided to the Genesee County Road Commission each year at the time of policy
renewal. New certificates shall be delivered to the Genesee County Road Commission in the same format as outlined in the
SAMPLE certificate attached. Failure of the Vendor to maintain the required insurance shall be grounds for contract cancellation.
Interlocal Participation
It is hereby made a precondition of any bid for a Contract for products or services and a part of these specifications that the
submission of any bid in response to this request constitutes a bid made under the same conditions, for the same price, and for the
same effective period as this bid, to any other governmental entity.
It is further understood, that any other governmental entity that elects to use a Genesee County Road Commission award will issue
its own Contracts or purchase orders and will require separate billing.
Assignment
Contractor may not assign this Contract to any other party without the prior approval of GCRC. Upon notice to Contractor, the
GCRC, in its sole discretion, may assign in whole or in part, its rights or responsibilities under this Contract to any other party.
Acceptance
Contract activities are subject to inspection and testing by the GCRC within 30 calendar days of the State’s receipt of them, unless
otherwise provided in the ITB. If the Contract activities are not fully accepted by the Genesee County Road Commission, GCRC
will notify Contractor within 30 days that either: (a) the Contract activities are accepted but noted deficiencies must be corrected;
or (b) the Contract Activities are rejected. If the GCRC finds material deficiencies, it may : (i) reject the Contract Activities without
performing any further inspections; (ii) demand performance at no additional cost; or (iii) terminate this Contract in accordance
with the Contract Termination clause.
PREVAILING WAGE
Not applicable. The State legislative repeal of the Prevailing Wage Act (1965 PA 166) became effective on June 12, 2018.
Genesee County Road Commission
ITB # 126 – Submersible Hydraulic Power Unit Replacement
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