RFP - TWO (2) 2024 TAHOE 9C1 POLICE PACKAGE VEHICLE(S)

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Agency:	Sanilac County
State:	Michigan
Level of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles 25 - Vehicular Equipment Components
Opps ID:	NBD16663591655357653
Posted Date:	Feb 1, 2024
Due Date:	Feb 14, 2024
Source:	Members Only

Attachment Preview

Sanilac County Request for Proposal

RFP Description: RFP FOR TWO (2) 2024 TAHOE 9C1 POLICE PACKAGE VEHICLE(S)

Department: Sanilac County Sheriff's Office

Bid acceptance will begin Date: 2/1/2024

BIDS will END

Date: 2/14/2024

Time: 09:00 AM

Date bids will be opened and re

Location

bids open re

Date: 2/14/2024

Time: 10:00 AM

: Sanilac County Sheriff's Office

Pre-Bid Information Review or Visit (if included in RFP) Date:

Location:

Delivery Method to Submit Bids: Mail

Bids Submitted to:

Office Location: Lt. Micheal Moore

Mailing Address and the Attention Information:

Sanilac County Sheriff’s Office

65 N. Elk Street

Sandusky, Michigan 48471

Attn: Lt. Micheal Moore

Email Address (ONLY USE if bid Delivery Method allow Email Submission):

Fax Number (ONLY USE if bid Delivery Method allow Fax Submission):

Additional RFP Information and Questions:

Primary Contact:

Email:

Phone:

Secondary Contact:

Email:

Phone:

Office Address:

Time:

RFP ADDITIONAL REQUIREMENTS, NOTES or INSTRUCTIO

Please see the attached pages for specifications of the 2024 Chevrolet Tahoe

SANILAC COUNTY SHERIFF’S OFFICE

UNIFORM SERVICES DIVISION

65 N. Elk Street Sandusky, Michigan 48471

Office: (810) 648-2000 Fax: (810) 648-5162

Sanilac County is an equal opportunity provider and employer

REQUEST FOR PROPOSALS FOR TWO (2)

2024 CHEVROLET TAHOE 9C1 POLICE

PACKAGE VEHICLE(S)

Date RFP Released: Thursday, February 1, 2024

TABLE OF CONTENTS

Description

Introduction

Sequence of Events

Amendments to Request for Proposals

Cancellation of Request for Proposals; Rejection of Proposals

Proposal Format

Product(s) requested

Evaluation Criteria

Page No.

2-3

Contact Person: Lt. Micheal Moore

Phone: (810) 648-5631 Email: mmoore@sanilaccounty.net

I. INTRODUCTION:

The Sanilac County Sheriff’s Office is seeking proposals for the purchase of two (2) quantity:

2024 Chevrolet Tahoe 9C1 Police Package Vehicles Model CK10706 (4 Wheel Drive, 5.3L V8

VVT), with all standard features and the listed Optional Features (listed in Product Requested),

and invites individuals (Offerors) to submit proposals in accordance with the outlines and

specifications contained in this request for proposals (RFP). This RFP includes specific requests

for information. In responding to this RFP, Offerors are encouraged to provide any additional

information they believe is relevant. The Sanilac County Sheriff’s Office shall evaluate the

proposals and may request additional information to include interviewing the Offerors to

determine their ability to provide the requested items sought to be purchased.

II. SEQUENCE OF EVENTS:

Event

a) Release of RFP

b) Submission of Proposals Due

c) Evaluation of Proposals and Selection

Date

Thursday, February 1, 2024

Wednesday, February 14, 2024

by 9:00 am

By Friday, February 16, 2024

The selection date is subject to extension at the discretion of the Sanilac County Sheriff’s Office.

The purchase date is tentative; it is dependent on the selection date and approval from the

Sheriff and County Board of Commissioners.

The events identified in the schedule above are briefly described below:

a.) Release of RFP. This RFP will be placed on the Counties website at

www.sanilaccounty.net, and prospective Offerors may direct questions about the RFP to

Lt. Micheal Moore, Uniform Services Division - Sanilac County Sheriff’s Office 65 N. Elk

Street Sandusky, MI 48471; 810-648-5631; mmoore@sanilaccounty.net.

b.) Submission of Proposals Due. Two (2) copies of the proposal and supporting

documents shall be submitted to the Sanilac County Sheriff’s Office. Proposals must be

in the format specified in ITEM V below and must be signed by the Offeror.

The deadline for receipt of proposals by the Sanilac County Sheriff’s Office is 9:00am

EST, Wednesday, February 14, 2024. Proposals will be date stamped and the time

received documented on the proposal envelope upon receipt.

All proposals shall be submitted in sealed envelopes marked “Proposal for

Uniform Services Police Vehicles”

All proposals must be addressed to:

Lt. Micheal Moore

Sanilac County Sheriff’s Office

65 N. Elk Street

Sandusky, Michigan 48471

Page 1 of 3

SEALED PROPOSAL

A proposal may be modified by an Offeror prior to the deadline for submission of proposals by

delivery of a written modification to the above address. The sealed envelope shall be marked

“Modification to Proposal for Uniform Services Police Vehicles”.

A proposal may be withdrawn prior to the deadline for submission of proposals by delivering

written, telephone or email notice to the person listed above.

Any proposal or modification received after the deadline for submission for proposals will be

considered late. Unless a late proposal is the only one received, no late proposal or late

modification will be considered unless it would have been timely but for the action or inaction of

the Sanilac County Sheriff’s Office. Time limits will not otherwise be waived.

Proposals will not be opened publicly but will be opened in the presence of witnesses. Neither

the register of proposals nor the proposals themselves will be open to public inspection until

after the award of the purchase contract. Offerors may request in writing nondisclosure of

confidential data. Such data shall accompany the proposal and shall be readily separable from

the proposal in order to facilitate eventual public inspection of all proposals.

c.) Evaluation of Proposals. Proposals will be evaluated by the Sanilac County Sheriff’s

Office using the criteria listed in ITEM VII below. During the evaluation process, the

Sanilac County Sheriff’s Office may seek clarification from Offerors, but SHALL NOT

negotiate with Offerors.

d.) Selection of Offeror. The individual proposal selected and those individual proposals not

selected will be notified in writing by the Sanilac County Sheriff’s Office. Selection DOES

NOT constitute an obligation to purchase from the successful Offeror.

III. AMENDMENTS TO REQUEST FOR PROPOSALS:

If there are any amendments to this RFP, they shall be in writing and shall be mailed to all

individuals who received the RFP. Amendments shall be distributed with sufficient time to allow

Offerors to consider the amendments in preparing their proposals. If necessary, the deadline for

submission of proposals shall be extended by the amendment.

The written acknowledgment form mailed with the amendment shall be completed by the Offeror

and submitted with the proposal as evidence of receipt of the amendment.

IV. CANCELLATION OF REQUEST FOR PROPOSALS; REJECTION

OF PROPOSALS:

The Sanilac County Sheriff’s Office reserves the right to cancel this RFP at any time and for any

reason.

Any and all proposals may be rejected in whole or in part when it is in the interest of the Sanilac

County Sheriff’s Office to do so. The Sanilac County Sheriff’s Office shall not be responsible for

the payment of any costs incurred by the Offeror in the preparation or submission of a proposal.

The issuance of this RFP, the receipt of proposals or the selection of an individual in no manner

obligates the Sanilac County Sheriff’s Office to the eventual purchase of services and products.

This process is solely at the discretion of the Sanilac County Sheriff’s Office and may be

Page 2 of 3

terminated without penalty or obligation at any time prior to the signing of a written contract or

purchase agreement.

V. PROPOSAL FORMAT:

Offerors shall include the following information in their proposals:

a.) Letter of Transmittal. Include at least the following information:

1. The name, address and telephone number of the Offeror;

2. The name and telephone number of the primary contact for the Offeror;

3. The signature of the Offeror;

4. The date of the proposal

5. A statement that the Offeror; if awarded the Contract or Purchase Agreement, will

comply with the terms and conditions set forth in this RFP; and

6. A statement that the Offeror’s proposal is valid for sixty (60) days after the deadline

for submission of proposals.

b.) Description of Product. Provide a description of the Product being provided to include

make/model and number of items being provided.

c.) Estimated Delivery. Provide estimated date of delivery for the products.

VI. PRODUCT REQUESTED:

Two (2) quantity: 2024 Chevrolet Tahoe 9C1 Police Package Vehicles Model CK10706

(4 Wheel Drive, 5.3L V8 VVT), with all standard features and the below listed Optional

Features:

Requested Optional Features:

Vehicle Color: Black

Floor Liners:

Key Fobs:

Lamps:

Auxiliary Dome Lamp – Red/White in Cargo Area:

Rear Doors Inoperative:

Remote Vehicle Starter System

Recovery Hooks:

Spot Lamps – Dual LED:

Radio Suppression:

Powertrain: 4WD

Code: GBA

Code: AAK

Code: AMF

Code: T53

Code: 6C7

Code: 6N6/ 6N5

Code: BTV

Code: V76

Code: 7X2

Code: UN9

Code: CK10706

VII. EVALUATION CRITERIA:

All proposals will be evaluated and rated in accordance with the following criteria and the

indicated weighting of criteria:

1.) Cost

2.) References and Recommendations

TOTAL

100

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