6608 REISSUE Bid BenQ Media System
| Agency: | Washtenaw Community College |
|---|---|
| State: | Michigan |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD16671508574714145 |
| Posted Date: | Mar 25, 2024 |
| Due Date: | Apr 12, 2024 |
| Source: | Members Only |
|
6608 REISSUE Bid BenQ Media System |
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Attachment Preview
Washtenaw Community College
Purchasing Department
Bid 6608 REISSUE BenQ Media System
Bid Issued On – 03/25/2024
Bid Due Date – April 12, 2024, before 2 p.m. EDT
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
Email: pur@wccnet.edu
This is an invitation to participate in Washtenaw Community College (WCC) Request for Sealed Bid (RFB)
6608 REISSUE BenQ Media System. If you are interested in participating, please review all RFB 6608
REISSUE documents thoroughly before responding. If you choose not to respond, please complete the
STATEMENT OF NO BID form (Pg. 7) and return by email.
WCC is a public college, please include any educational discounts or rebates available. We are also a member of
E & I, MI Deal, NAEP, National IPA, NIGP, Omnia Partners, REMC, Sourcewell, and US Communities. If
someone else in your company coordinates pricing for one of these groups, please forward this invitation to
them to complete.
Questions:
Questions are to be emailed to Don Harrison, Purchasing Agent at pur@wccnet.edu by 2 p.m. EDT, April 9,
2024. All emails must reference the bid number and title shown above in the subject line of the email. Answers
to questions received by the deadline will be posted to the WCC Purchasing website
(https://www.wccnet.edu/about/purchasing/bids-rfp.php ) before 2 p.m. EDT, April 10, 2024.
These questions and answers, as well as any additional information, will only be posted on the WCC Purchasing
website. It is the vendor’s responsibility to check the website for all questions, answers, addendums and
additional information.
Submission:
Refer to the Instructions and Conditions for Sealed Bids section for detailed information regarding how to
submit a response to this RFB. Bid responses are to be emailed to the College Purchasing office at
pur@wccnet.edu , and received before the Bid Due Date shown above.
Vendor shall submit one completed electronic .pdf of this Specification Sheet (Pg. 1 – 3) and one electronic .pdf
of the Vendor Acknowledgements signature page (Pg. 6), completed and signed by an authorized representative.
Specifications:
Washtenaw Community College is seeking competitive pricing for new equipment as specified (below).
The College reserves the right to purchase additional product and/or adjust quantities as needed to fulfill the
scope of this project. All equipment quoted shall be new and in unused condition and must be eligible for
manufacturer warranty. Reconditioned, refurbished, and used equipment will not be considered or accepted.
Manufacturer name and model numbers have been provided. Substitutions and alternate product will not be
considered or accepted.
The awarded vendor must be able to assist with demolition of existing equipment located on our main campus,
4800 E Huron River Dr., Ann Arbor, MI 48105, in the Larry L. Whitworth Occupational Education Building
room OE 156 and installation of new equipment in both OE 156 and OE 188 in accordance with Bid 6608
REISSUE – Exhibit A – Drawings. Complete and comprehensive demolition and installation costs must be
included under total labor on the bid sheet provided.
The College will supply all cabling for the installation. Programming will be completed by the College. A
forklift is available on-site for delivery and placement of equipment. The College will be responsible for
disposal of existing equipment once removed. The awarded vendor will be responsible for clean-up of packing
materials and installation debris at the end of each work day.
The College is requesting delivery and installation of all specified equipment on or before June 14th, 2024.
Interested vendors who are unable to meet the requested delivery, demolition, and installation dates should
propose an alternate timeline. The ability to meet or exceed the requested final sign-off may be a considering
factor in the award of this solicitation.
Page 1 of 7
Washtenaw Community College
Purchasing Department
Bid 6608 REISSUE BenQ Media System
Bid Issued On – 03/25/2024
Bid Due Date – April 12, 2024, before 2 p.m. EDT
Part #
RM8604
86UR640S9UD
55UR340C9UD
TS525TU
Manufacturer
BenQ
LG
LG
Chief
Description
DISPLAYS
86" IFP BenQ Board Pro
86" 4K UHD Signage TV w/casting
55" 4K UHD Signage TV
MOUNTS
Large 25" Extension Dual Arm Wall Mount
XTM1U
CSMP9X12
CSS-1S/T
TWY31
8100-119
14207-57
60-1271-12
60-1271-13
60-1607-01
60-844-03
Chief
Chief
JBL
BenQ
Jabra
Jabra
Extron
Extron
Extron
Extron
70-530-02
WPPT-HD1-AC
Extron
Comprehensive
HD18-HD18-15ST Comprehensive
HD18-HD18-3ST Comprehensive
USB3-AB-15ST Comprehensive
Fusion X-Large Tilt Wall Mount
Proximity Component Storage Panel
SPEAKERS
Pair Audio Speakers
ACCESSORIES
InstaShare Button
PanaCast Conference Web Camera
PanaCast Wall Mount
SIGNAL
DTP HDMI 4K 230 TX
DTP HDMI 4k 230 RX
DA HD 4K PLUS 2 Output Distribution Amp
MPA 152 Plus Stereo Amplifier - 15 watts Per
Channel
Wall Plates
VC 50 Volume Control Wallplate
HDMI Pass-Through Single Gang Wall Plate
with Pigtail
Cables
Standard Series 18G HDMI 2.0 High Speed
with Ethernet Cable 15ft
Standard Series 18G HDMI 2.0 High Speed
with Ethernet Cable 3ft
Standard Series USB 3.0 A Male To B Male
Cable 15ft.
Parts And Labor
Misc Parts
Labor
Freight: FOB Destinatiopn, Pre-paid
Additional Information:
Are you able to meet the requested equipment delivery date of April 1, 2024?
If not, what is your estimated delivery timeline?
Are you able to meet the requested final sign-off date of April 26, 2024?
If not, what is your proposed alternate timeline (ARO)?
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
Email: pur@wccnet.edu
QTY Unit Price
2$
1$
2$
1$
1$
1$
1$
2$
1$
1$
1$
1$
1$
1$
2$
1$
Total Price
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
6$
$
2$
$
2$
$
3$
$
3$
$
$
$
Grand Total
$
Warranty:
Parts:
Labor:
Page 2 of 7
Washtenaw Community College
Purchasing Department
Bid 6608 REISSUE BenQ Media System
Bid Issued On – 03/25/2024
Bid Due Date – April 12, 2024, before 2 p.m. EDT
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
Email: pur@wccnet.edu
It is the College’s expectation that there will be no minimum order requirements. Any minimum order
quantities, which the Vendor requires must be clearly stated in the quotation. If not stated in the quotation, it
will be assumed that there is no minimum order quantity for any items.
Prices must include all shipping, handling, and delivery charges, Pre-Paid FOB: Washtenaw Community
College.
The awarded vendor’s Bid submissions shall be subject to, and governed by the College’s Terms and Conditions
for Product Purchase and Installation located at https://www.wccnet.edu/business/purchasing-terms-
products.php as a condition of award, and are hereby incorporated herein as a substantive part of the solicitation
documents. In the event there is any conflict or inconsistency between the Terms & Conditions referenced in the
RFB documents and those included in a Supplier’s Bid response, the Terms & Conditions of the RFB
documents shall govern.
Response to this RFB confirms an understanding that this is not a contract or offer of business by the College.
This Request for Bid in no manner obligates the College to the eventual purchase of any products or services
described, implied, or which may be offered, until confirmed by the issue of a purchase order, and may be
terminated by the College without penalty or obligation at any time prior to the issue of a purchase order.
For driving directions, access the College’s web site at https://www.wccnet.edu/visit/map.php .
Pre-bid Meeting / Site Visit:
A. A site visit is required and bids will not be accepted from bidders who have not inspected the
site to obtain first-hand knowledge of existing conditions.
B. A pre-bid meeting will be conducted at the start of the scheduled site visit.
C. Each bidder shall inspect the site and become familiar with existing conditions and limitations
of the site, means of access to the site and to work areas, relationship of existing and new work,
and other conditions which might affect the proper performance and completion of the work.
D. No allowance will be made after bid opening for cost estimation errors attributable to any
failure to account for existing conditions and/or consider of any and all limitations on or of this
scope of work.
E. Successful bidder will be denied any application for extra payments for conditions which can be
determined by visually examining the site.
F. Bidder’s representative shall report to the Owner’s Representative and register his name, phone
number, and name of the company, signing in as verification of his site visit.
G. The scheduled site visit is as follows:
Date:
Time:
Location:
April 5, 2024
1:30 p.m. EDT
Occupational Education Building, Room 152
Washtenaw Community College, Ann Arbor, MI
H. The Owner is not obligated to offer any other times to conduct site visits.
I.
Any figured dimensions shown on the Contract Documents are for reference purposes only.
The Contractor is required to verify and confirm all dimension in the field and report any
discrepancies to the Owner’s Representative immediately. Contractor’s request for additional
payment, additional time, or reconsideration of their bid will be denied if the claim is based on
reliance on the figured dimensions shown on the Contract Documents only.
Page 3 of 7
Washtenaw Community College
Purchasing Department
Bid 6608 REISSUE BenQ Media System
Bid Issued On – 03/25/2024
Bid Due Date – April 12, 2024, before 2 p.m. EDT
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
Email: pur@wccnet.edu
INSTRUCTIONS AND CONDITIONS FOR SEALED BIDS
Receipt of Sealed Bids: Bids will be received by email to the Purchasing Department of Washtenaw Community
College until the due date listed above. They will be opened and publicly read aloud at a virtual meeting (See
Attachment A – Virtual Public Opening Details ). Attendance at this meeting is optional. All bids must be received
by the Purchasing Department on or before the specified Bid Due Date (above). Late bids will not be considered.
Telephone bids will not be accepted. Faxed or delivered bids will NOT be accepted. If you have any questions
concerning this bid, please email them to pur@wccnet.edu .
The Purchasing Department normal hours of operation are Monday through Friday from 8 a.m. until 5 p.m. EST
except for national holidays. Non-holiday school closings are posted on the College website www.wccnet.edu.
Specifications: Specifications referring to brand names are given. Alternate or substitute items will not be
considered or accepted. Samples of items, when required, must be furnished free of expense. If not destroyed
by tests, upon request, samples will be returned at no expense to the College. Samples must be received on or
before bid opening time and date.
Prices and Notations: Prices must be returned on the bid forms supplied. Failure to do so will void your bid.
All prices and notations must be typed or written in ink. Prices shall be for new items only. Used, reconditioned,
or refurbished items will not be considered or accepted. No erasures are permitted. Mistakes may be crossed out,
corrections entered and initialed in ink by the person signing the bid. All prices submitted shall remain firm for a
period of ninety (90) days from the published bid opening date. Exclude all Federal, State and Municipal Sales
and Excise taxes. Exemption certificates will be furnished upon request. Bids must be signed by an authorized
official or employee of the firm. Obligations assumed by such signature are binding upon the firm.
Delivery: Bids shall be quoted F.O.B. Destination with all transportation charges prepaid. F.O.B. Destination
means delivered to the College Receiving Department and will include all charges for packing, draying, etc.
Compliance: Bidders must comply with all state and federal laws and regulations applicable to any goods and
services provided to the College.
Award: The WCC Purchasing Department reserves the right to award by item, group of items or total bid; to
reject any and all bids in whole or in part; and to waive any informality or technical defects if, in the judgment
of the Purchasing Agent, the best interest of the College will be so served. In determination of award, the
qualifications of the bidder, the conformity with the specifications of articles or services to be supplied, and the
delivery time will be considered. Care will be exercised in making split awards so as not to penalize vendors by
awarding less than minimum shipping weights. Payment terms are NET 30.
Procurement of goods and services for Washtenaw Community College shall be accomplished in such a manner
as to provide fair opportunity for all businesses, including minority businesses, to participate in the procurement
process. This shall be accomplished without sacrifice of quality, in the best interest of the College, and within the
authority vested in the Purchasing Agent to make the final decision on award of the contracts or purchase orders.
A minority business is defined as that which at least fifty-one percent (51%) is owned by persons of a racial or
national origin minority group, such as Spanish American, American Indian, Eskimos/Aleuts, Black American or
Oriental American.
Inspection: All articles are subject to inspection and testing. In the event any articles are found defective in
material, workmanship or otherwise fail to meet the requirements of the bid within a period of thirty (30) days,
Page 4 of 7
Washtenaw Community College
Purchasing Department
Bid 6608 REISSUE BenQ Media System
Bid Issued On – 03/25/2024
Bid Due Date – April 12, 2024, before 2 p.m. EDT
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
Email: pur@wccnet.edu
the College shall have the right to reject such articles and request immediate replacement. Rejected articles will
be held for pick-up by the bidder or will be returned at bidders' expense for handling, packing, and transportation.
Default: Default is defined as the failure of the bidder to fulfill the obligations of the bid, including but not limited
to failure to deliver as specified or the unauthorized substitution of articles bid and specified on the purchase order.
In the event of default, the College may cancel the contract or purchase order and procure the articles or services
from other sources, and place the bidder defaulting on the disapproved list for a period of not less than six months.
Non-Discrimination Clause: Washtenaw Community College does not discriminate on the basis of race, sex,
color, religion, national origin, age, handicap, height, weight, marital status, or veteran status in provision of its
educational opportunities or employment opportunities and benefits. WCC does not discriminate on the basis of
sex or handicap in the educational programs and activities which it operates, pursuant to the requirements of Title
IX of the Education Amendments of 1972, Public Act 453, Section 504 of the Rehabilitation Act of 1973, and
Public Act 220 respectively. This policy extends to both employment by and admission to the College and the
procurement policies of the College. Inquiries concerning Title IX and Section 504 should be directed to the
Office of the Dean of Enrollment and Student Services; Room 221B, Student Center Building, Washtenaw
Community College, Ann Arbor, MI 48106 973-3536. Charges of violation of the above policy also should be
directed to the College Affirmative Action Officer in Human Resource Management, Room 120, Business
Education Building.
Page 5 of 7
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