6621 RFP Ford EV Vehicles
| Agency: | Washtenaw Community College |
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| State: | Michigan |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD16671588481186148 |
| Posted Date: | Mar 22, 2024 |
| Due Date: | Mar 29, 2024 |
| Source: | Members Only |
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6621 RFP Ford EV Vehicles |
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Attachment Preview
WASHTENAW COMMUNITY COLLEGE
Request for Proposal #6621
Ford EV Vehicles
RFP Release Date: March 22, 2024
Proposal Due Date: March 29, 2024 at 2:00 p.m. EDT
Submit proposals electronically via email to:
Don Harrison
Washtenaw Community College
pur@wccnet.edu
RFP # 6621 Ford EV Vehicles
WASHTENAW COMMUNITY COLLEGE
Purchasing Department – Room SC326
RFP # 6621 Ford EV Vehicles
RFP Due Date: March 29, 2024 at 2:00 p.m. EDT
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
PHONE: (734) 677-5231
FAX: (734)-677-5414
1.0 Proposal Invitation
Washtenaw Community College (“College” and/or “WCC”) seeks proposals from Ford vehicle dealerships
who can fulfill the deliverables as outlined in this RFP. The major goal of this project is to 4 Ford electric
vehicles for use in the College’s new EV program.
The purpose of this RFP is to assess the current availability of the selections outlined herein or comparable
substitutions. The selected supplier will be able to provide all deliverables outlined in the RFP.
Response to this RFP confirms an understanding that this is not a contract or offer of business by the
College. This request for proposal in no manner obligates the College to the eventual purchase of any
products or services described, implied, or which may be proposed, until confirmed by written agreement,
and may be terminated by the College without penalty or obligation at any time prior to the signing of an
agreement, contract, or purchase order. In submitting a proposal, Supplier agrees that all materials
associated with, attached to, or referenced by the submitted proposal will become the property of the
College and may be incorporated into a subsequent contractual agreement between the successful
Supplier and the College.
The College is not liable in any manner or to any extent for any cost or expense incurred by the Supplier
in the preparation, submission, presentation, or any other action connected with proposing or otherwise
responding to this RFP. Such exemption from liability applies whether such costs are incurred directly by
the Supplier or indirectly through the Supplier’s agents, employees, assigns, or others, whether related or
not to the Supplier.
The College reserves the right to reject any and all proposals and waive any irregularities. Proposals which
fail to comply fully with any provisions of this document may be considered invalid and may not receive
consideration. The College also reserves the right to negotiate terms and conditions of a contract with the
chosen Supplier. The College reserves the right to award a contract based on any combination of the
specifications described herein.
The awarded Supplier’s proposal response shall be subject to, and governed by the College’s Terms and
Conditions for Product Purchase and Installation located at
https://www.wccnet.edu/business/purchasing-terms-products.php as a condition of award, and are
hereby incorporated herein as a substantive part of the solicitation documents. In the event there is any
conflict or inconsistency between the Terms & Conditions referenced in the RFP documents and those
included in a Supplier’s Proposal response, Supplier’s quote, or listed on the Supplier’s website, the
Terms & Conditions of the RFB documents shall govern. Proposal submissions must include all
exceptions to the College’s terms and conditions of purchase. A purchase order signed by an authorized
agent of the College is required to constitute acceptance of Proposal offer and offer terms and
conditions of service. This RFP and any subsequently offered contracts will be governed by the laws of
the State of Michigan. Any and all applicable valid executive orders, Federal, State or local laws,
ordinances or rules or regulations shall apply to any contract if and when offered and are deemed
incorporated herein.
As a public institution, the College is subject to the terms and conditions of the Freedom of Information
Act. As required by law, any information submitted in response to this request for proposal could become
WASHTENAW COMMUNITY COLLEGE
Purchasing Department – Room SC326
RFP # 6621 Ford EV Vehicles
RFP Due Date: March 29, 2024 at 2:00 p.m. EDT
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
PHONE: (734) 677-5231
FAX: (734)-677-5414
public information. Suppliers responding to this proposal are cautioned not to include any proprietary
information as part of their proposal unless such proprietary information is carefully identified in writing
as such and accepted by the College as proprietary. Any documents submitted may be reviewed and
evaluated by any person at the discretion of the College, including non-allied and independent Suppliers
retained by the College now or in the future.
Timing is critical. The College is looking to take possession as soon as possible. Please include off-the-
lot availability of the vehicles listed or comparable substitutes that can be acquired quickly.
Preference will be given to the suppliers who can meet the specifications provided or closest substitutes
as determined by the College. Award of a contract will be based on the proposal who’s offering best meets
the needs of the College. Criteria for award of a contract include, but are not limited to make, model,
color, options, ability to provide adequate substitutions for required equipment, price, and deliverable
timeline. The College reserves the right to request follow-up information such as questions, presentations,
and demos prior to contract award.
2.0 Planned RFP Schedule
RFP Timeline:
RFP Issued: March 22, 2024
Submission of Written Questions from Prospective Bidders: March 27, 2024
Written Questions Responded by the College: March 28, 2024
RFP Due Date: March 29, 2024
3.0 Specifications/Requirements
1. The listed prices on Attachments A – D are for new vehicles. It is expected prices for used vehicle are
much lower.
2. Vehicle grade selection (such as base vs premium), drivetrain selection (AWD vs RWD), battery selection
(standard vs extended) are required as specified.
3. Other options such as color are flexible
4. Used car is requested when it is specifically noted as “used”; high mileage is acceptable
5. Used car is preferred when it is noted as “new or used”; high mileage is acceptable
6. Request a dealer to search matching vehicles in the region for both new and used cars
7. Please include in cost proposal a total of five (5) keys per vehicle.
8. Please indicate when the vehicle(s) will be available.
# Requisition#
Description
1 R1094865
2023 Ford F150 Lightening PRO; std range; dual-motor; tow technology package;
bedliner; blue color preferred, but not required (new, plated)
WASHTENAW COMMUNITY COLLEGE
Purchasing Department – Room SC326
RFP # 6621 Ford EV Vehicles
RFP Due Date: March 29, 2024 at 2:00 p.m. EDT
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
PHONE: (734) 677-5231
FAX: (734)-677-5414
2 R1094866
3 R1094997
4 R1094868
2021-23 Ford Mustang MachE Premium; Extended Range; RWD; Blue Cruise (new
or used; used preferred)
2021-23 Ford Mustang MachE Premium; Standard Range; RWD; Blue Cruise
(used, plated)
2021-23 Ford Mustang MachE Select; Standard Range; eAWD; Blue Cruise (new
or used; used preferred)
4.0 RFP Requirements - General
The following requirements must be met when responding to this RFP. Dealer quote will be sufficient
provided:
• license fees, maintenance fees, delivery fees, additional professional service fees, consultation
fees, all hardware, software, and training costs required to meet the primary objectives as
stated in this RFP have been included
• A copy of the signed Signature Page is included
*Washtenaw Community College holds a tax-exempt status and shall not be charged any Federal or
State taxes where allowed. Tax-exempt documentation shall be presented when required.
5.0 Submission Directions
A. Proposals following the guidelines outlined in this document are due on or before March 29,
2024 at 2:00 p.m. EDT, at the following location:
Submit proposals electronically via email to:
Don Harrison
Washtenaw Community College
pur@wccnet.edu
RFP # 6621 Ford EV Vehicles
B. Submit one (1) official distributor quote and one (1) signed copy of the Signature Page in a single
PDF format. Faxed and mailed replies are not acceptable and will be rejected. It is the responsibility
of the vendor to ensure that proposals are received at the location stated above on or before the
due date and time. The college’s normal office hours are 8:00 a.m. to 4:30 p.m. EDST. The vendor
assumes all responsibility for delivery to the location given above regardless of the method of
shipment and delivery used and the time received to the specified location on campus.
C. Questions must be addressed to Don Harrison, Purchasing Agent, at pur@wccnet.edu. The
deadline to submit questions is 03/27/2024 at 2:00 p.m. EDT. All questions received by the
deadline date will be posted with answers on the WCC Purchasing website
https://www.wccnet.edu/about/purchasing/bids-rfp.php by 03/28/2024 at 2:00 p.m. EDT.
WASHTENAW COMMUNITY COLLEGE
Purchasing Department – Room SC326
RFP # 6621 Ford EV Vehicles
RFP Due Date: March 29, 2024 at 2:00 p.m. EDT
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
PHONE: (734) 677-5231
FAX: (734)-677-5414
SIGNATURE PAGE
This page must be signed and submitted with the proposal.
By virtue of submittal of a proposal, Vendor acknowledges:
•
That all of the requirements of this RFP have been read and understood.
•
That Vendor is presently not debarred, suspended, proposed for debarment, declared ineligible, nor
voluntarily excluded from covered transactions by any Federal department or agency.
•
Any responses, materials, correspondence, or documents provided to WCC are subject to the State of
Michigan Freedom of Information Act and may be released to third parties in compliance with the Act.
•
By signing below the Vendor warrants that the information submitted is complete and factual.
•
The individual signing below has authority to enter into this on behalf of Vendor.
•
Supplier agrees that in the event there is any conflict between the Terms & Conditions referenced in this
RFP and those included or referenced in any response to this RFP, the Terms & Conditions referenced
herein shall prevail
Signature
________________________________
Company Name
______________________________
Signature
________________________________
Printed Name
______________________________
Title
________________________________
Address
______________________________
Address
________________________________
City, State, Zip
______________________________
Phone
________________________________
Fax
______________________________
Email
______________________________________________________________________________________
Indicate if your company is:
Minority-owned yes___ or no ___
Woman-owned yes ___ or no ___
Include documentation to verify status if available.
The Vendor agrees to comply with all applicable federal, state, local and College laws, rules and regulations in
providing goods and services under this agreement.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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