REQUEST FOR PROPOSAL - Self-Provisioned Fiber

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Agency:	Bay-Arenac ISD Educational Service Center
State:	Michigan
Level of Government:	State & Local
Category:	60 - Fiber Optics Materials and Components, Assemblies and Access.
Opps ID:	NBD16685648819544030
Posted Date:	Jan 30, 2024
Due Date:	Feb 5, 2024
Source:	Members Only

BAISD Consortium, hereby known as “District”, will accept sealed responses (“Bids”) to this Request for Proposals (RFP) for a Self-Provisioned Fiber (SPF) project which comply with the Invitation to Bid, Bidder Instructions, General Conditions, Universal Service Fund (USF) Conditions, Scope of Work, Timeline Requirements, Awarded Contract Requirements, and Products and Services Specifications set forth below and submitted to the District at the following address:

BAISD Consortium
Technology Department – Attention: Michael Verschaeve
4228 Two Mile Road
Bay City, MI 48706

BAISD Consortium Self-Provisioned Fiber Documents

All Bidders must complete and submit the Intent to Bid Form, Appendix A, no later than
February 05, 2024. The Bidder shall be responsible for the timely delivery of the Intent to Bid Form. The Bidder shall make no additional stipulations on the Intent to Bid Form or qualify their Bid in any other manner.

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BAISD Consortium

4228 Two Mile Road

Bay City, MI 48706

Request for Proposals

Self-Provisioned Fiber

Request For Proposal Year: 2024/25

FY2023 E-Rate FORM 470 – 240013244

School District Contact:

Michael Verschaeve, Director of Technical Services

Technology Department

Phone: 989.667.3250

E-mail: erate@baisd.net

Prepared by:

Triple R Consultants

P.O. Box 302

South Lyon, MI 48178

Phone: 810.923.9290

E-mail: bob@triple-r.us

BAISD Consortium

Contents

REQUEST FOR PROPOSALS – SELF-PROVISIONED FIBER (SPF) ................................................................... 1

1.0.0 INVITATION TO BID.......................................................................................................................................1

2.0.0 BIDDER INSTRUCTIONS ............................................................................................................................... 1

3.0.0 GENERAL CONDITIONS ................................................................................................................................ 4

4.0.0 UNIVERSAL SERVICE FUND (USF) CONDITIONS .................................................................................. 7

5.0.0 SCOPE OF WORK ............................................................................................................................................ 8

6.0.0 TIMELINE REQUIREMENTS ...................................................................................................................... 11

7.0.0 AWARDED CONTRACT REQUIREMENTS .............................................................................................. 12

PRODUCTS AND SERVICES SPECIFICATIONS .................................................................................................. 17

8.0.0 SELF-PROVISIONED FIBER (SPF) SPECIFICATIONS .......................................................................... 17

9.0.0 SELF-PROVISIONED FIBER (SPF) MAINTEANCE REQUIREMENTS ............................................... 21

10.0.0 SELF-PROVISIONED FIBER (SPF) DOCUMENTATION ....................................................................... 22

APPENDIX A – INTENT TO BID FORM..................................................................................................................24

APPENDIX B – BID SIGNATURE PAGE ................................................................................................................. 25

APPENDIX C – BILL OF MATERIALS TOTALS...................................................................................................26

APPENDIX D - FAMILIAL DISCLOSURE AFFIDAVIT ....................................................................................... 27

APPENDIX E - IRAN LINKED BUSINESS AFFIDAVIT........................................................................................28

APPENDIX F – LIT AND DARK FIBER RFP SPECIFICATIONS........................................................................29

II. UNIVERSAL SERVICE FUND (USF) CONDITIONS ........................................................................................ 29

III. GENERAL CONDITIONS .................................................................................................................................... 30

IV. PRODUCTS AND SERVICES SPECIFICATIONS ............................................................................................ 33

V. SIGNATURE PAGE.................................................................................................................................................37

VI. FAMILIAL DISCLOSURE AFFIDAVIT.............................................................................................................38

FY2024 Self-Provisioned Fiber RFP-240013244 1/29/2024

Any other use of this property requires expressed written permission by Triple R Consultants.

BAISD Consortium

REQUEST FOR PROPOSALS – SELF-PROVISIONED FIBER (SPF)

1.0.0

1.1.0

1.2.0

1.3.0

1.4.0

1.5.0

2.0.0

2.1.0

INVITATION TO BID

BID ACCEPTANCE

BAISD Consortium, hereby known as “District”, will accept sealed responses (“Bids”) to this Request for Proposals

(RFP) for a Self-Provisioned Fiber (SPF) project which comply with the Invitation to Bid, Bidder Instructions, General

Conditions, Universal Service Fund (USF) Conditions, Scope of Work, Timeline Requirements, Awarded Contract

Requirements, and Products and Services Specifications set forth below and submitted to the District at the following

address:

BAISD Consortium

Technology Department – Attention: Michael Verschaeve

4228 Two Mile Road

Bay City, MI 48706

TECHNOLOGY-NEUTRAL COMPETITIVE BID REQUEST

In accordance with USAC rules, this bid is a competitively technology-neutral request. Service providers interested

in providing alternate telecommunication bids, such as lit fiber, dark fiber, or any other third-party network solutions,

refer to the other RFP associated with this bid request for specific details. The Bidder may also combine other services

with the self-provisioned fiber bid response. However, all bids must meet the 10Gbps connection speed requirement.

The District reserves the right to perform a cost analysis of all bids received and decide which service type is the most

cost-effective type of service (i.e., Self-Provisioned Fiber, Lit Fiber, Dark Fiber, or other third-party network

solutions). Once the most cost-effective service type is selected by the District, a bid evaluation will only be performed

on that type of service to decide the bid award.

INTENT TO BID FORM

All Bidders must complete and submit the Intent to Bid Form, Appendix A, no later than

February 05, 2024. The Bidder shall be responsible for the timely delivery of the Intent to Bid Form. The Bidder

shall make no additional stipulations on the Intent to Bid Form or qualify their Bid in any other manner.

ADDENDUM QUESTIONS

All addendum questions must be submitted by 3:00 P.M. on February 12, 2024.

FACILITIES/BUILDING WALKTHROUGH

All Bidders are strongly encouraged to attend a walkthrough meeting at the facilities and buildings where the Self

Provisioned Fiber (SPF) will be installed. The walkthrough meeting will begin promptly at the time specified whereby

any/or all questions regarding the (SPF) project will be answered by the District. The walkthrough meeting is

scheduled for 11:00 AM, February 05, 2024 at Educational Service Center, 4228 Two Mile Road, Bay City, MI

48706.

BIDDER INSTRUCTIONS

BID OPENING

All Bid responses to this RFP must be in duplicate in a sealed opaque envelope labeled as follows:

Self-Provisioned Fiber Maintenance - FY2024 USF Bid and “2:00 PM, March 11, 2024”. The bidder must also

upload a complete electronic copy of their bid on the Triple R bidder portal no later than 2:00 PM, March 11,

2024. The bidder must contact Jeremy Flores at jeremy@triple-r.us to request access into the bidder portal for bid

submission.

2.1.1

2.1.2

2.1.3

No oral, telephonic, telegraphic, e-mail or facsimile Bids will be considered.

No Bids will be considered after 2:00 PM, March 11, 2024.

The Bidder shall be responsible for the timely delivery of the Bid; the District shall not be liable to any Bidder

for any delivery or postal delays and postmarking to the bid opening date will not substitute for receipt of the

Bid.

FY2024 Self-Provisioned Fiber RFP-240013244 1/29/2024

Any other use of this property requires expressed written permission by Triple R Consultants.

BAISD Consortium

2.2.0

2.1.4

All timely submitted Bids received by the District will be opened at the Educational Service Center, 4228

Two Mile Road, Bay City, MI 48706 at 2:15 PM, March 11, 2024 for recommendation to the Board of

Education at a future regularly scheduled meeting.

2.1.5

If the District is closed due to unforeseen circumstances on the bid opening date, Bids will still be opened

using the bidder portal for all properly submitted bids uploaded to the bidder portal by 2:15 PM, March 11,

2024. The district must receive the paper copy from the bidder within three days of the bid opening date or

the bid is subject to rejection.

BID BONDS

The Bidder shall submit a five percent (5%) Bid Bond, of the total base Bid price, made payable to BAISD

Consortium, with the sealed Bid. Any Bids received without a Bid Bond will be rejected by the District.

2.3.0

CLARIFICATIONS AND CORRECTIONS

Direct all questions regarding this RFP by email to: Michael Verschaeve at: erate@baisd.net. The resulting

answers, along with the questions shall be posted on the USAC website.

2.4.0

2.5.0

2.6.0

GENERAL REQUIREMENTS

2.4.1 The District or its representatives shall not be held responsible for expenses incurred in the preparation or

subsequent presentation of the Bid response.

2.4.2 This RFP for (SPF) is not an offer to enter into a contract, but rather a solicitation for Bids.

2.4.3 The Bidder shall supply, upon request, samples and/or brochures of the proposed materials and equipment

with the Bid.

2.4.4

The District reserves the unconditional right to reject any Bid submitted without a five percent (5%) Bid

Bond, signed Bid Signature Page, Bill of Materials, Familial Disclosure Affidavit, Iran Linked Business

Affidavit, and list of four (4) references.

BID IDENTIFICATION REQUIREMENTS

The Bid shall include the full legal name of the Bidder, its business address, telephone number, and a statement

identifying the Bidder as a sole proprietorship, partnership, corporation, or other legal entity. A proprietorship shall

state the full name of the proprietor, a partnership shall state the full names of the general partners, and a corporation

shall identify the state in which it is incorporated. Each copy of the Bid shall be signed by the person or persons

legally authorized to bind the Bidder to a contract.

2.5.1 The Bidder shall complete and submit, along with the Bid, a Bid Signature Page, Appendix B, in long hand,

in ink, by an authorized representative.

2.5.2 The Bidder shall complete and submit, along with the Bid, a Bill of Materials, Appendix C, summarizing the

details of the Bid.

2.5.3

The submitted Bid shall include a Familial Disclosure Affidavit form, Appendix D, which is properly

completed, signed by an authorized representative of the Bidder, and notarized with an affixed, raised notary

seal.

2.5.4 The submitted Bid shall include a list of at least four (4) references, one (1) of which must be a school or

school district, for similar work performed within the past three (3) years.

2.5.5

The Bid shall be accompanied by a sworn and notarized affidavit that represents and warrants that the bidder,

including its officers, directors, and employees, is not an “Iran Linked Business” within the meaning of the

applicable Michigan Public Act No. 517 of 2012, and that in the event bidder is awarded a contract as a result

of this RFP, the bidder will not become an “Iran Linked Business” at any time during the course of performing

under the contract. The Board of Education will not accept a Bid that does not include the sworn and

notarized Iran Linked Affidavit, Appendix E. Bids in non-compliance with this request are subject to

rejection.

BLUEPRINTS AND DRAWINGS

Blueprints and/or drawings of the facilities will be made available to the Bidder by the District in the following

manner:

FY2024 Self-Provisioned Fiber RFP-240013244 1/29/2024

Any other use of this property requires expressed written permission by Triple R Consultants.

BAISD Consortium

2.7.0

2.6.1 The District shall provide drawings per request on the Intent to Bid Form. (Appendix A)

DEFINITIONS

The foregoing definitions are made available for this Request for Proposals (RFP) only.

2.7.1 Alternate Bid – An amount stated in the Bid to be added or subtracted from the amount of the Base Bid, if

said change in the Scope of Work, method of construction and/or materials is accepted by the District.

2.7.2 Base Bid – The sum stated in the Bid for which the Bidder offers to perform the Scope of Work wherein

work may be added or subtracted for sums stated in the Alternate Bid, if any.

2.7.3 Bid(s) – A complete and properly executed proposal to perform the Scope of Work, or designated portion

thereof, for the sums stated within the Bid.

2.7.4 Bidder(s) – Business Entities and/or Person(s) submitting the Bid.

2.7.5 District – BAISD Consortium

2.7.6 Selected Vendor/Contractor – The Bidder(s) receiving formal notice of acceptance of his/her Bid(s) and

has been duly served by an officer or agent of the District duly authorized to give such notice.

2.7.7 Self-Provisioned Fiber – Wide Area Network (WAN) owned by the District.

FY2024 Self-Provisioned Fiber RFP-240013244 1/29/2024

Any other use of this property requires expressed written permission by Triple R Consultants.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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