CTE Laser Engraver II
| Agency: | Fraser Public Schools |
|---|---|
| State: | Michigan |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16705791278560131 |
| Posted Date: | Jan 12, 2024 |
| Due Date: | Jan 26, 2024 |
| Source: | Members Only |
Attachment Preview
REQUEST FOR BIDS
FOR
FRASER PUBLIC SCHOOLS
______________________________________
CTE Laser Engraver II
FRASER PUBLIC SCHOOLS
Attention: A. Agrusa
33466 Garfield Road
Fraser, Michigan 48026
Telephone: (586) 439-7000
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INFORMATION TO BIDDERS
1.
DESCRIPTION OF PROJECT
Fraser Public Schools (the “School District”) is issuing this Request for bids for CTE Laser Engraver II
(the “RFB”) to solicit Bids from qualified vendors. The requirements for the Bids are contained in the
specifications set forth in Attachment A of this RFB (the “Project”).
2.
RFB TIMELINE
The School District’s anticipated timeline for its selection process is:
Issuance of this RFB
Deadline for Written Requests for Clarifications
DUE DATE FOR BIDS
School District’s Anticipated Award of the Contract, if any
Period to Complete Project
January 11, 2024
January 19, 2024 at 3pm local time
January 26, 2024 at 10am local time
February 5, 2024
4-6 weeks after award
PLEASE NOTE: The School District reserves the right, in its sole and absolute discretion, to make
modifications to the RFB timeline set forth in Paragraph 2 above as it determines it to be in its best interest.
The School District will schedule site visits upon request. Bidders should contact Julianne Schultz via
email at julianne.schultz@fraserk12.org (Subject Line: CTE Laser Engraver II).
3.
BID SUBMISSION REQUIREMENTS AND DEADLINE
A.
All Bids are due on or before 10:00 a.m., local time, on January 26, 2024 (the “Due Date”) at 33466
Garfield Road, Fraser, Michigan 48026.
B.
Bids shall be sealed and delivered in an opaque envelope (or equivalent) and be marked in the lower
left-hand corner as follows:
SEALED BID ENCLOSED
FRASER PUBLIC SCHOOLS
CTE Laser Engraver II
[Vendor’s Name]
[Vendor’s Address]
[Vendor’s Telephone Number]
C.
All Bids shall be delivered to the School District as follows:
FRASER PUBLIC SCHOOLS
Attention: Andrea Agrusa
33466 Garfield Road
Fraser, Michigan 48026
D.
All Bids must be received by the School District, as directed above, by the Due Date. Each Bidder
is responsible for the submission of its Bid. Bids or Bid revisions received after the Due Date and
time specified above will not be accepted or considered. The School District is not liable for any
delivery or postal delays. All Bids received after the Due Date will be unopened and made available
to the respective Bidder for pick-up, at their sole cost and expense for a period of two (2) weeks.
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E.
Each Bid must be ONE (1) ORIGINAL AND (1) ADDITIONAL HARD COPY and signed by
an authorized member of the Bidder. This member should be the highest-ranking officer at the local
level. NO ORAL, FAXED or E-MAILED Bids will be accepted.
F.
At the specified location, Due Date and time stated above, all Bids timely submitted will be publicly
opened and dated. Any interested parties may attend. No immediate decision will be rendered.
G.
The School District intends to communicate with Bidders via e-mail (e.g., RFB clarifications and
addenda). Except for the delivery of the Bid itself, references in this RFB to “written” form of
communications include e-mail.
H.
From the issue date of this RFB until a Bidder (Vendor) is selected and the selection announced, a
prospective Bidder shall not communicate about the subject of this RFB or a Bidder’s Bid with the
School District, its Board of Education, or any individual member, administrators, faculty, staff,
students or employees, except for additional Requests For Clarification in accordance with
Paragraph G above, or as otherwise required by applicable law.
I.
If it becomes necessary to revise any part of this RFB, all addenda will be issued through the School
District’s website and all addenda shall become a part of this RFB. Each Bidder must in its Bid, to
avoid any miscommunication, acknowledge all addenda which it has received, but the failure of a
Bidder to receive, or acknowledge receipt of any addendum shall not relieve the Bidder of the
responsibility for complying with the terms thereof.
J.
The School District reserves the right, in its sole and absolute discretion (for this provision and all
other provisions contained in this RFB), to accept or reject, in whole or in part, any or all Bids with
or without cause. The School District further reserves the right to waive any irregularity or
informality in the RFB process or any Bid, and the right to award the Contract to other than the
Vendor submitting the best financial bid (low bidder). The School District reserves the right to
request additional information from any or all Bidders. The School District reserves the right to
negotiate with the Bidders concerning their Bids. In the event a Vendor’s Bid is accepted by the
School District and that Bidder asserts exceptions, special considerations or conditions after
acceptance, the School District, in its sole and absolute discretion, reserves the right to reject the
Bid and award the Contract to another Bidder.
K.
Each Bidder by submitting its Bid releases the School District from any and all claims arising out
of, and related to, this RFB process and selection of a Vendor.
L.
A recipient of this RFB is responsible for any and all costs and liabilities incurred by it or others
acting on its behalf in preparing or submitting a Bid, or otherwise responding to this RFB, or any
negotiations incidental to its Bid or this RFB.
M. All Bids submitted shall not be withdrawn and shall be irrevocable for a minimum period of ninety
(90) calendar days following the Due Date for receipt of Bids set forth above.
N.
The Bidder, by making his/her Bid, represents that he/she has read and understood the Contract and
Bid Documents, and that his/her Bid is made in accordance therewith.
4.
QUALIFICATION OF BIDDER
A.
The School District reserves the right to request qualifications and/or additional information from
any Bidder before issuing documents, receiving Bids or awarding the Contract.
B.
Each Bidder shall complete the sworn and notarized Familial Disclosure Affidavit included as
ATTACHMENT C to this RFB.
C.
Each Bidder shall complete the notarized Iran Linked Business Affidavit included as
ATTACHMENT D to this RFB.
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D.
Each Bidder shall complete the notarized Criminal Background Checks Affidavit included as
ATTACHMENT E to this RFB
E.
The selected Bidder (also referred to herein as the “Vendor”) shall require all of its subcontractors,
insurance agents, and materials suppliers (payees) to comply with the provisions of this RFB and
the Contract Documents by insertion of the requirements hereof in a written contract agreement
between Vendor and payee. Failure to obtain such written contracts which include such provisions
shall be reason to exclude some or all of the related payees' costs from amount payable to Vendor
pursuant to the contract.
5.
SOLE BIDDER
A.
It is the School District’s intent that this RFB to encourage and permit competition. Accordingly,
the use of any patent, proprietary name or manufacturer’s name is for demonstrative purposes only
and is not intended to curtail competition. Whenever any supplies, material, equipment or products
requested in this RFB are specified by patent, proprietary name or by the name of the manufacturer,
unless stated differently, such specification shall be considered as if followed by the words “or
comparable equivalent,” whether or not such words appear. The School District, in its sole and
absolute discretion, shall have the right to determine if the proposed equivalent products/brands
submitted by Bidder meet the specifications contained in this RFB and possess equivalent and/or
better qualities. It shall be the Bidder’s responsibility to advise the School District in writing if any
language, requirements, scope, specifications, etc., or any combinations thereof, inadvertently
restricts or limits the requirements stated in this RFB to a single source. Such notification shall be
received by the School District no later than five (5) days prior to the Due Date set for acceptance
of Bids. The School District reserves the right to request samples or testing of alternate products.
B.
If only one Bid is received in response to this RFB, a detailed cost proposal may be requested of the
single Bidder. A cost/price analysis and evaluation and/or audit shall be performed of the cost
proposal in order to determine if the price is fair and reasonable.
C.
The School District reserves the right to cancel this RFB and reject the Bid, or reschedule the Bid
opening, if there is only one Bid received in response to this RFB. The School District’s decision
will be final.
6.
METHOD OF BIDDING & BID REQUIREMENTS
Bids will only be accepted for the entire Project and Bidders are required to Bid on the entire Project. This
outlines the information that must be provided by each Bidder and the required format for its Bid. Any Bid
not providing the required information, or not conforming to the format specified, may be disqualified on
that basis. Bids must: (i) demonstrate an understanding of the scope of the Project; (ii) demonstrate the ability
to accomplish the Project as set forth in this RFB and the Contract (as described below and in Paragraph 11
of this RFB); and (iii) include all necessary information to enable the School District to thoroughly evaluate
each Bidder’s overall experience, expertise, qualifications and ability to deliver the products in accordance
with the requirements and obligations of this RFB and the Contract. Each Bid shall also include any other
information or explanations that the Bidder feels is/are significant with respect to the School District making
an informed decision relative to its Bid.
Additionally, each Bid must include, at a minimum, the following:
A. A cover letter with background information regarding the Bidder, which will serve as an
introduction of the Bidder, on business letterhead.
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B. A detailed list setting forth any exceptions to this RFB and/or the Contract, or other special
considerations or conditions of the Bidder, including explanations of such exceptions or the reason
such terms and conditions of the RFB or form of Contract cannot be met by, or on the Bidder’s
opinion are not applicable to, the Bidder.
C. A completed Bid Pricing Form provided as ATTACHMENT B.
D. A completed Familial Disclosure Affidavit provided as ATTACHMENT C.
E. A completed Iran Linked Business Affidavit provided as ATTACHMENT D.
F. A completed Criminal Background Checks Affidavit provided as ATTACHMENT E.
7.
DISCREPANCIES, OMISSIONS OR INTERPRETATIONS
A.
Bidder shall promptly notify the School District of any ambiguity, inconsistency, or errors that they
may discover upon examination of the Bid Documents. Prospective Bidders may request that the
School District clarify information contained in this RFB. All such requests must be made in writing
via email. The School District will attempt to provide a written response to all written Requests for
Clarification within three (3) business days after the receipt of such request. The School District
will not respond to any Request for Clarification received after 3:00 p.m. on January 19, 2024. All
Requests for Clarifications must be directed to Julianne Schultz via email at
julianne.schultz@fraserk12.org (Subject Line: CTE Laser Engraver II). No response will be
made to any oral questions. All questions and answers will be posted on the School District’s
website. It is each Bidder’s responsibility to check the School District’s website prior to the RFB
Due Date to ensure that it has received all the information, including, but not limited to, all Addenda
to this RFB.
B.
If any provisions of this RFB shall be held to be invalid, illegal, or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired
thereby.
C.
Any contract entered into with the Vendor shall not be construed as granting “any exclusive rights
there under.” The School District retains the right to contract with other parties for such products as
it deems necessary.
8.
ADDENDA
A.
Addenda issued by the School District regarding this RFB and the Project shall become part of this
RFB, the Bid Documents and Contract Documents and receipt thereof shall be acknowledged on
the Bid Form.
B.
Each Bidder shall ascertain prior to submitting their Bid that they have received all addenda issued.
C.
If it becomes necessary to revise any part of this RFB, all addenda will be issued through the School
District’s website and all addenda shall become a part of this RFB.
9.
UNIT PRICES
A.
Each Bidder must Bid on all Unit Prices listed in the Bid Form. They will be fully considered in
awarding the Contract.
B.
Bids are considered irregular and may be rejected if Unit Prices contained in the Bid Form are
obviously unbalanced either in excess of, or below, reasonable cost analysis values.
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