Swing-set Acquisition - Westcliffe ES

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Agency:	Greenville County School District
State:	Michigan
Level of Government:	State & Local
Category:	10 - Weapons
Opps ID:	NBD16707551832311957
Posted Date:	Feb 16, 2024
Due Date:	Mar 8, 2024
Solicitation No:	224.71
Source:	Members Only

Solicitation #	Description	Addendum	Closing Date	Closing Time
224.71.pdf	Swing-set Acquisition - Westcliffe ES		3/8/2024	10:00 AM EST

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Greenville County Schools

Procurement Department

2 Space Dr., Taylors, SC 29687-6072

Invitation for Bid (IFB)

Description:

Swing-set Acquisition– Westcliffe Elementary School

Solicitation No:

224-71-3-8

Issue Date:

February 16th, 2024

Bids Due by:

March 8th, 2024 at 10:00am EST

***Solicitation Number and Opening Date must be shown on sealed envelope***

The award, this solicitation, any amendments, and any related notices will be posted on our website -

https://www.greenville.k12.sc.us/Departments/main.asp?titleid=solicitations

Must Be Signed to be Valid

Authorized Signature

Printed Name/Title

Date

Company Name

State Vendor No. (If Known)

Mailing Address

Social Security or Federal Tax No.

City

State

Zip

Phone Number

Fax Number

Email Address

Buyer Signature and Date (District Use Only)

Purchase Order Number (District Use Only)

Are you a Minority Owned Vendor? ☐Yes or ☐ No

SC Certified Minority? ☐Yes or ☐No

ACKNOWLEDGEMENT OF ADDENDUMS: Acknowledge receipt of amendments by initialing below (if

applicable).

Addendum Addendum Addendum Addendum Addendum Addendum Addendum

No.

Initial

SOLICITATION TABLE OF CONTENTS

SECTION I – SCOPE OF SOLICITATION

SECTION II - A. GENERAL INSTRUCTIONS TO OFFERORS

B. SPECIAL INSTRUCTIONS TO OFFERORS

SECTION III - SCOPE OF WORK/SPECIFICATIONS

SECTION IV - INFORMATION FOR OFFERORS TO SUBMIT

SECTION V - AWARD CRITERIA

SECTION VI - TERMS AND CONDITIONS

SECTION VII - BIDDING SCHEDULE

I. SCOPE OF SOLICITATION

The School District of Greenville County (District) invites interested firms to submit a SEALED BIDS for a swing-set acquisition at Westcliffe

Elementary School for Greenville County Schools students in accordance with the specifications and terms and conditions of this solicitation.

This solicitation does not commit the District to award a contract, to pay any costs incurred in the preparation of the response to this solicitation or to

procure any goods or services.

PERIOD OF PERFORMANCE

Period of project will be until delivery and in-person operator training is completed.

Solicitation Schedule

Issue Date

Inquiry Deadline

Bids Due/Public Opening

February 16th, 2024

February 27th, 2024, at 10:00 A.M. EST

March 8th, 2024, at 10:00 A.M. EST

INQUIRIES

Questions or comments regarding this solicitation document or the process shall be forwarded, in writing, to Ms. Elizabeth D. McDavid, Buyer II,

and Ms. Tonya A. Stroud, Senior Buyer, 2 Space Drive, Taylors, South Carolina 29687. Email addresses are: emcdavid@greenville.k12.sc.us and

tstroud@greenville.k12.sc.us. Inquiries and comments shall be delivered to the Procurement Department no later than February 27th, 2024, at 10:00

A.M. EST. Verbal questions/comments shall not be addressed at any time.

After the Inquiry Deadline, the District will issue an addendum to address any questions or changes. Any addenda will be posted on the Procurement

Department website. Questions and comments received after the Inquiry Deadline will not be addressed.

NOTE: No other District personnel or representative of the District shall be contacted regarding this solicitation or the evaluation process. Vendors

that attempt to contact other District personnel or representatives or obtain information in any way other than the authorized method, which is in

writing to the Procurement Officer, may have that firm’s bid rejected.

II. INSTRUCTIONS TO OFFERORS

A. GENERAL INSTRUCTIONS TO OFFERORS

DEFINITIONS - Except as otherwise provided herein, the following definitions are applicable to all parts of the solicitation:

AMENDMENT means a document issued to supplement the original solicitation document.

BOARD means the Greenville County School Board of Trustees

BUYER means the Procurement Officer or Procurement Department representative.

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance, price, quantity, or

other provisions of any contract accomplished by mutual agreement of the parties to the contract.

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the contractor to make changes which

the changes clause of the contract authorizes the Procurement Officer to order without the consent of the contractor.

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors are cautioned that

Amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used interchangeably with the

term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term Offeror. See bidding

provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.

PROCUREMENT OFFICER means the person, or his successor, identified as such on the Cover Page.

RESPONSIBLE Bidder means a person who has the capability in all respects to perform fully the contract requirements, and the integrity

and reliability, which will assure good faith performance, which may be substantiated by past performance RESPONSIVE Bidder means a

person who has submitted a bid or offer, which conforms in all material aspects to the invitation for bids or request for proposals.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

SUBCONTRACTOR means any person having a contract to perform work or render service to Contractor as a part of the Contractor's

agreement arising from this solicitation.

WORK means all labor, materials, equipment and services provided or to be provided by the Contractor to fulfill the Contractor's

obligations under the Contract

YOU and YOUR means Offeror.

AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors (b)

shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by letter, or (3) by submitting a bid

that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not

modified remain unchanged.

AWARD NOTIFICATION: Notice regarding the District's intent to award a contract will be posted on the District Procurement Website –

https://www.greenville.k12.sc.us/Departments/main.asp?titleid=solicitations. If the contract resulting from this Solicitation has a total or

potential value in excess of fifty thousand dollars, such notice will be sent to all Offerors responding to the Solicitation and any award will be

effective the day such notice is given. Should the contract resulting from this Solicitation have a total or potential value of one hundred thousand

dollars or more, such notice will be sent to all Offerors responding to the Solicitation and any award will not be effective until the sixteenth day after

such notice is given, once the protest period has ended.

BID/ PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are offering to enter into a contract with Greenville

County Schools. Without further action by either party, a binding contract shall result upon final award. Any award issued will be issued to, and the

contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one legal entity; "joint bids"

are not allowed.

BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must notify the

Procurement Officer in writing.

BID IN ENGLISH & DOLLARS: Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless

otherwise permitted by the Solicitation.

CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS: By submitting an Offer, Offeror certifies, to

the best of its knowledge and belief, that-

(1) Offeror and/or any of its Principals-

a) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any state or

federal agency;

b) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for:

commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or

local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of

embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen

property; and

c) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the

offenses enumerated in paragraph (a)(l)(i)(B) of this provision.

d) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any public

(Federal, state, or local) entity.

(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or

supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business

segment, and similar positions).

a) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award, Offeror learns that its

certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

b) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written explanation regarding its

inability to make the certification. The certification will be considered in connection with a review of the Offeror's responsibility. Failure of

the Offeror to furnish additional information as requested by the Procurement Officer may render the Offeror non-responsive.

c) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith,

the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that

which is normally possessed by a prudent person in the ordinary course of business dealings.

e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making

award. If it is later determined that the Offeror knowingly or in bad faith rendered an erroneous certification, in addition to other

remedies available to the State, the Procurement Officer may terminate the contract resulting from this solicitation for default.

CODE OF LAWS AVAILABLE: The South Carolina Code of Laws, including the Consolidated Procurement Code, is available at

http://www.scstatehouse.net/code/statmast.htm . The South Carolina Regulations are available at: http://www.scstatehouse.net/coderegs/statmast.htm

COMPLETION OF FORMS / CORRECTION OF ERRORS: All prices and notations should be printed in ink or typewritten. Errors should be

crossed out, corrections entered and initialed by the person signing the bid. Do not modify the solicitation document itself (including bid

schedule).

DEADLINE FOR SUBMISSION OF OFFER: Any offer received after the Procurement Officer or his/her designee has declared that the time set

for opening has arrived, shall be rejected, unless the offer has been delivered to the designated procurement office or the District's mail room, where

confirmation can be authenticated by a third party method, prior to bid opening

DISTRICT CLOSINGS: If an emergency or unanticipated event interrupts normal District processes so that offers cannot be received at the

Procurement Office designated for receipt of bids by the exact time specified in the solicitation, the time specified for receipt of offers will be

deemed to be extended to the same time of day specified in the solicitation on the first work day on which the District processes resume. In lieu of an

automatic extension, an Amendment may be issued to reschedule bid opening. If District offices are closed at the time a pre-bid or pre-bid conference

is scheduled, an Amendment will be issued to reschedule the conference.

DISTRICT REGULATIONS: The bidder(s) and his representatives shall follow all applicable regulations while on District property, including the

NO SMOKING, no weapons, and drug-free policies. No work shall interfere with school activities or environments unless an authorized employee

for that location gives permission. All representatives of winning bidder must display identification tags (picture ID) at all times while on school

grounds.

DRUG FREE WORK PLACE CERTIFICATION: By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will

comply with all applicable provisions of The Drug-free Workplace Act, Title 44, and Chapter 107 of the South Carolina Code of Laws, as amended.

The successful Vendor shall not permit its personnel, representative or any subcontractor or other personnel to possess upon District property or

within any vehicle transporting students and staff, any alcoholic beverages, illicit/non-prescribed drugs, tobacco products or weapons. Alcoholic

beverages, illicit/non-prescribed drugs, tobacco products and weapons are not allowed on District property at any time. Any vendor related actions

involving or the possession of, any of the aforementioned items while on District property may cause a cancellation of any award/agreement, at no

cost to the District. Criminal charges may apply. Personnel who appear to be under the influence of any substance shall not be allowed to transport or

come into contact with students or enter or remain on District property.

DUTY TO INQUIRE: Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer is made in

compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should request an explanation of any ambiguities,

discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure to do so will be at the Offeror's risk. Offeror assumes

responsibility for any patent ambiguity in the Solicitation that Offeror does not bring to the District's attention.

ETHICS CERTIFICATE: By submitting an offer, the offeror certifies that the offeror has and will comply with, and has not, and will not, induce a

person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended (ethics act). The following statutes require special attention:

Section 8-13-700, regarding use of official position for financial gain; Section 8-13-705, regarding gifts to influence action of public official; Section

8-13-720, regarding offering money for advice or assistance of public official; Sections 8-13-755 and 8-13-760, regarding restrictions on employment

by former public official; Section 8-13-775, prohibiting public official with economic interests from acting on contracts; Section 8-13-790, regarding

recovery of kickbacks; Section 8-13-1150, regarding statements to be filed by consultants; and Section 8-13-1342, regarding restrictions on

contributions by contractor to candidate who participated in awarding of contract. The District may rescind any contract and recover all amounts

expended as a result of any action taken in violation of this provision. If contractor participates, directly or indirectly, in the evaluation or award of

public contracts, including without limitation, change orders or task orders regarding a public contract, contractor shall, if required by law to file such

a statement, provide the statement required by Section 8-13-1150 to the procurement officer at the same time the law requires the statement to be

filed.

PROCUREMENT AUTHORITY: (a) All authority regarding the conduct of this procurement is vested solely with the responsible Procurement

Officer. Unless specifically delegated in writing, the Procurement Officer is the only government official authorized to bind the government with

regard to this procurement. (b) Purchasing Liability. The Procurement Officer is an employee of Greenville County Schools acting on behalf of the

District pursuant to their Procurement Code. Any contracts awarded as a result of this procurement are between the Contractor and Greenville County

Schools.

PROCUREMENT CODE AVAILABLE: The Greenville County Schools Procurement Code, is available at

https://www.greenville.k12.sc.us/Departments/main.asp?titleid=procure.

PROTESTS:

(a) Solicitation - Any prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the solicitation of a contract

shall protest within fifteen (15) days of the date of issuance of the applicable solicitation document at issue.

(b) Intent to Award - Any actual bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the intended award or award

of a contract shall protest within fifteen (15) days of the date notification of award is posted in accordance with this code. A protest shall be

in writing, submitted to the Director of Procurement, and shall set forth the grounds of the protest and the relief requested with enough

particularity to give notice of the issues to be decided.

PROTEST- ADDRESS: Any protest must be submitted in writing by mail or email to the Director of Procurement, Matt Pettit, 2 Space Dr., Taylors,

SC 29687, or to mjpettit@greenville.k12.sc.us.

PUBLIC OPENING: Offers will be publicly opened at the date / time and at the location identified on the Cover Page, or last Addendum, whichever

is applicable.

QUESTIONS FROM OFFERORS: (a) Any prospective offerer desiring an explanation or interpretation of the solicitation, drawings,

specifications, etc., must request it in writing, either by mail or electronic communication (e-mail). Questions must be received by the Procurement

Officer no later than the date and time indicated in the Solicitation Schedule of the submission date stated in the Scope of Solicitation. Label any

communication regarding your questions with the name of the Procurement Officer, and the solicitation's title and number. Oral explanations or

instructions will not be binding. Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other

prospective offerors as an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial

to other prospective offerors. (b) The District seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement

Officer - as soon as possible - regarding any aspect of this procurement, including any aspect of the Solicitation, which unnecessarily or

inappropriately limits full and open competition.

REJECTION/CANCELLATION: The District may cancel this solicitation in whole or in part. The District may reject any or all bids in whole or in

part.

RESPONSIVENESS/IMPROPER OFFERS:

a. Bid as Specified. Offers for supplies or services other than those specified will not be considered unless authorized by the Solicitation.

b. Responsiveness. Any Offer which fails to conform to the material requirements of the Solicitation may be rejected as nonresponsive. Offers

which impose conditions that modify material requirements of the Solicitation may be rejected. If a fixed price is required, an Offer will be

rejected if the total possible cost to the District cannot be determined. Offerors will not be given an opportunity to correct any material

nonconformity. Any deficiency resulting from a minor informality may be cured or waived at the sole discretion of the Procurement

Officer.

c. Price Reasonableness: Any offer may be rejected if the Procurement Officer determines in writing that it is unreasonable as to price.

d. Unbalanced Bidding. The District may reject an Offer as nonresponsive if the prices bid are materially unbalanced between line items or

sub-line items. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are

significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost

to the District even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advance payment.

RESTRICTIONS APPLICABLE TO OFFERORS: Violation of these restrictions may result in disqualification of your offer, suspension or

debarment, and may constitute a violation of the state Ethics Act. (a) After issuance of the solicitation, all communications must be solely with the

Procurement Officer. You agree not to discuss this procurement activity in any way with any other District employees, agents or officials. This

restriction may be lifted by express written permission from the Procurement Officer. This restriction expires once a contract has been formed. (b)

Unless otherwise approved in writing by the Procurement Officer, you agree not to give anything to any other District employees, agents or officials

prior to award.

SIGNING YOUR OFFER: Every Offer must be signed by the individual with actual authority to bind the Offeror. (a) If the Offeror is an

individual, the Offer must be signed by that individual. If the Offeror is an individual doing business as a firm, the Offer must be submitted in the

firm name, signed by the individual, and state that the individual is doing business as a firm. (b) If the Offeror is a partnership, the Offer must be

submitted in the partnership name, followed by the words "by its Partner," and signed by a general partner. (c) If the Offeror is a corporation, the

Offer must be submitted in the corporate name, followed by the signature and title of the person authorized to sign. (d) An Offer may be submitted by

a joint venture involving any combination of individuals, partnerships, or corporations. If the Offeror is a joint venture, the Offer must be submitted

in the name of the Joint Venture and signed by every participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for

each type of participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs (a) through (d) above, the Offer must state that is

has been signed by an Agent. Upon request, Offeror must provide proof of the agent's authorization to bind the principal.

SUBMITTING CONFIDENTIAL INFORMATION: For every document Offeror submits in response to or with regard to this solicitation or

request, Offeror must separately mark with the word "CONFIDENTIAL" every page, or portion thereof, that Offeror contends contains information

that is exempt from public disclosure because it is either (a) a trade secret as defined in Section 30-4- 40(a)(l), or (b) privileged and confidential, as

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