RFP - 2024, 54-Passenger School Buses w/Chair Lift
| Agency: | Lenawee Intermediate School District |
|---|---|
| State: | Michigan |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16717870819175421 |
| Posted Date: | Feb 28, 2024 |
| Due Date: | Apr 8, 2024 |
| Source: | Members Only |
RFP - 2024, 54-Passenger School Buses w/Chair Lift
RFP - Delivery Cube Van RFB 2-2024
RFP - Passenger Van RFB 2-2024
Issue Date:
February 28
, 2024
Due Date: Monday, April 8, 2024, on or before 11:00 AM, EST
The Lenawee Intermediate School District (LISD), located in Adrian, Michigan, seeks bids for the provision of:
- one, new standard cab ¾ ton 4 wheel drive pickup truck,
- one new, full size, passenger van for use in the transportation of students,
- one or more, new, full size cut away, 1 ton min. Delivery cube van for use in the maintenance department,
- one or more, new, full size, cargo van for use in the maintenance department, and
- two (2) or more 2024 model year or newer, 54-passenger school buses with chair lifts.
Questions and Addenda
Please direct all questions regarding this request for proposals to Todd Armstrong via email at
Todd.Armstrong@lisd.us
. Questions will only be addressed via email so that responses can be shared with all interested parties in the form of addenda to the RFB. If you wish to receive a copy of addenda published, please email
Todd.Armstrong@lisd.us
requesting such.
Attachment Preview
Request for Bids
2024, 54-Passenger School Buses w/Chair Lift
Lenawee Intermediate School District (LISD)
Date of Issuance: 2/28/2024
Bid Due Date: 4/8/2024
The Lenawee Intermediate School District (LISD), a regional education service provider located in
Adrian, Michigan, requests bids from qualified vendors for the delivery of two (2) or more 2024 model
year or newer, 54-passenger school buses with chair lifts. Respondents should indicate whether or not any
price discounts are available for purchasing multiple school buses in a single purchase. Purchases of
multiple buses may include varying bus types (i.e. one diesel and one gasoline).
School Bus Specifications
The LISD seeks bids for multiple fuel system options including diesel, gasoline, propane, compressed
natural gas (CNG), and a charge-sustaining hybrid school buses. Specifications for a diesel fueled school
bus are appended to this request for bids as Exhibit A and are incorporated herein. Alternative fueled
vehicles must meet the specifications included in Exhibit A as closely as possible considering the
alternate fuel type. School bus specifications should generally meet the requirements of Exhibit A,
however, where a specific brand is quoted, an equivalent product may be considered where the
respondent can demonstrate that, in the opinion of the LISD, the alternate product is equivalent to that
specified.
Delivery
The purchased school bus(es) must be delivered to the LISD’s bus garage located at 2946 Sutton Road,
Adrian, Michigan. School buses must be delivered F.O.B. LISD’s bus garage meaning that risk of loss
remains with the vendor until such time as the school bus(es) have been delivered and accepted by the
LISD. Destination costs, if any, must be included in the bid.
Warranty
Manufacturer warranties must be transferrable to the LISD and must be transferred to the LISD at the
time of delivery of the school bus(es). The school bus warranty must be a minimum of five years and
unlimited mileage on the engine and on the body structure and paint. Additionally, respondents are asked
to provide extended warranty options, which may be purchased at the discretion of the District.
Respondents must provide detailed information about both included and optional, extended warranties,
including what is covered under the warranty.
Compliance with Michigan’s Pupil Transportation Act
The school bus(es) for which bids are provided must comply with the requirements of Michigan’s Pupil
Transportation Act (Public Act 187 of 1990), as amended. Where the requirements of the LISD’s
specifications and Michigan’s Pupil Transportation Act conflict, the requirements of the Pupil
Transportation Act must be followed and noted in respondent’s bid.
Inspection by the Michigan State Police
The selected vendor will be responsible for facilitating an inspection of the new school bus(es) by the
Michigan State Police as is required by Michigan’s Pupil Transportation Act, MCL 257.1843. The
Michigan State Police must find that the school bus(es) is/are acceptable for delivery to the LISD, which
shall be a condition precedent to acceptance and payment by the LISD.
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Vehicle Title
A clean, non-encumbered (no liens) title listing the Lenawee Intermediate School District, 4107 N.
Adrian Highway, Michigan 49221 as the school bus(es) owner must be delivered to the LISD with the
school bus(es).
General Conditions
1. Proposed prices represent an offer to contract on the part of bidder, and all proposed prices
must remain in effect for at least ninety (90) days from the date of receipt of the bid by LISD.
2. No bidder may withdraw a proposal after submission of the proposal to LISD except in case
where a bidder demonstrates to LISD’s satisfaction that a material and substantial mistake was
made in preparing the proposal, in which event the bidder has 24 hours after receipt of the bid to
deliver to the LISD, a notice in writing that he/she desires to withdraw his/her proposal and
stating the reasons therefore. Once a proposal is withdrawn, it may not be re-submitted.
Furthermore, if a bidder makes an error in extension of prices in a bid, the unit price shall govern
at the district of the District.
3. The LISD reserves the right to waive any informalities or immaterial omissions or defects in any
bid. In the case of error in the extension of prices in the bid or other arithmetical error, the
unit (line-item) price shall govern.
4. The LISD will not pay any costs associated with the preparation of submission of any bids in
response to this RFB.
5. LISD reserves the right to reject any and all bids or accept part and reject part of any bid, with or
without cause and for any reason.
6. The LISD is a public school district and thus is exempt from any and all sales and/or service
taxes. Do not include such taxes in the proposal figures. The LISD will furnish the successful
bidder with tax exempt certificates upon request.
7. The selected vendor must not be currently debarred, suspended, or proposed for debarment by
any federal entity. Submission of a bid in response to this request for bids represents
respondent’s acknowledgement that respondent is not debarred, suspended, or proposed for
debarment by any federal agency.
8. All deviations from the specifications must be specified in writing by the bidder at the time that
the formal bid is submitted. The absence of a written list of requested deviations or exceptions
when the bid is submitted will result in the bidder being held strictly liable to the District for the
specification or requirements as written. The LISD reserves the right to accept or reject any
requested exception or deviation.
9. The LISD reserves the right to split or abstract any or all bid proposals and award multiple
contracts from the same quotation based on price, availability, and service when, in its judgment,
it best serves the LISD.
The preceding list is provided for informational purposes only, and is in no way intended to be an
exclusive list of the terms and conditions that may be imposed upon the responding firm by LISD.
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The LISD reserves the right to reject any and all bids received with or without cause, and reserves
the right to select the bid which is determined to be in the best interest of the LISD.
Submission Requirements
Bids submitted in response to this RFB are to follow the outline described below and must address all
requested information. Failure to address any item may result in disqualification of any part or the entire
response to proposal.
A. BID FORM
Respondents must complete the attached bid form in its entirety and must submit one signed copy. The
bid form must be signed by a representative of respondent that has the authority to bind respondent in
legal contract.
Respondents need not supply a bid for each type of fueled vehicle (for example, a vendor may submit
only bids for a diesel and propane fueled vehicle but exclude bids for gasoline, CNG, hybrid vehicles).
B. DESCRIPTION OF THE SCHOOL BUS(ES)
Respondents must include a detailed specification sheet(s) describing, in detail, each school bus for which
the vendor is submitting a bid. Respondents must describe in writing any deviations from the LISD’s
specifications as described in Exhibit A.
C. WARRANTY DESCRIPTION
Respondents must include a detailed description of the school bus warranty provided with the purchase of
each school bus quoted in respondent’s bid.
D. TIMELINE
Respondents must include a detailed timeline of expected delivery for each school bus quoted in
respondent’s bid.
E. LISD PROPSAL FORMS
The following proposal forms are available on the LISD’s website bid page under the heading
Proposal Forms: http://www.lisd.us/bids.
1. MICHIGAN-BASED BUSINESS CERTIFICATION AND VERIFICATION FORM
Consistent with Michigan law, the LISD has adopted and implemented a policy that extends a
preference to Michigan-based businesses submitting a proposal pursuant to this request for
proposals. Solely for the purposes of determining the value of a bid for purposes of an award, the
bid price of a Michigan-based business that is bidding in accord with this request for proposals
shall be reduced by a factor of the lesser of 5% or $10,000. For all other purposes, the bid price
shall remain as stated in the proposal.
In order to be considered for such a preference, a bidder must satisfy the definition of a Michigan-
based business as found in MCL 18.1268 and shall provide a completed copy of the consent form
affixed to this RFB, as well as any additional consent necessary to permit LISD to verify the
firms’ status as a Michigan- based business through the Michigan Department of Treasury.
Additional consent must be provided by the bidder with 24 hours of request by LISD. Failure to
satisfy the statutory definition of a Michigan- based business and/or failure to provide the
necessary and/or additional consent to permit the LISD to verify the proposer’s status as a
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Michigan-based business through the Michigan Department of Treasury, shall result in the
forfeiture of any preference for which the bidder may qualify, including, but not limited to the
Michigan-based business preference.
Qualified firms should affix a completed copy of the attached Michigan-based business
certification and verification form. (This form applies to Michigan-based businesses only.)
2. FAMILIAL DISCLOSURE STATEMENT
Please include a completed copy of the attached LISD familial disclosure statement. (This form
must be completed and notarized even if no familial relationship exists.)
3. IRAN ECONOMIC SANCTIONS ACT COMPLIANCE
Bidders must include a completed copy of the attached LISD Iran Economic Sanctions Act
compliance form.
4. SUSPENDED OR DEBARRED VENDOR FORM
Bidders must include a completed copy of the attached suspended or debarred vendor form
certifying that the bidder is not a federally suspended or debarred vendor.
5. CONFLICT OF INTEREST FORM
Bidders must include a completed copy of the attached conflict of interest form certifying that the
bidder does not have a conflict of interest with any LISD Board member, staff member, or agent.
All proposals shall be submitted in a sealed envelope clearly marked, “BID – 2022 SCHOOL BUS”.
Proposals shall be mailed or delivered in person to the Todd Armstrong, Bus Mechanic at 2946 Sutton
Road, Adrian, Michigan 49221. Neither Facsimile nor e-mail bids will be accepted. Proposals must
be received by LISD Transportation Department at or before 11:00 AM. On 4/6/2024 Proposals
received after the deadline may be disqualified and not accepted.
Questions
Please direct all questions regarding this request for proposals to Todd Armstrong via email at
Todd.Armstrong@lisd.us. Questions will only be addressed via email so that responses can be shared
with all interested parties in the form of addenda to the RFB. If you wish to receive a copy of addenda
published, please email Todd.Armstrong@lisd.us requesting such.
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Bid Form
2024, 54-Passenger School Bus with Chair Lift
Lenawee Intermediate School District
This offer (bid) has been prepared after our examination of the complete request for bid, together with
their related documents. The undersigned submits the following offer to enter into a contract with the
Lenawee Intermediate School District and agrees to complete performance in accordance with this RFB:
Bidder Name: ________________________________________________________________________
Address: ____________________________________________________________________________
Authorized Representative Name: ________________________________________________________
Phone: ________________________________ Email: _______________________________________
Respondents must provide detailed pricing sheets for each school bus for which a bid is provided
with the total cost of each school bus representing the amount to be included in this section as the
total per bus price. Respondents wishing to offer pricing for more than six quantity school buses
may include additional sheets.
Pricing is intended to represent the per bus cost for quantity purchased regardless of the fuel type.
Thus, the LISD could purchase three buses in total and the per bus cost would reflect the amount
listed in the three qty. column for each bus type.
Price for the Purchase and Delivery of Diesel School Buses
One Qty.
Two Qty.
(per bus)
Three Qty.
(per bus)
2024, or newer, 54-passenger
school bus with wheel chair lift
$ __________
$ ___________ $ ___________
Four Qty.
(per bus)
$ __________
Five Qty.
(per bus)
$ __________
Price for the Purchase and Delivery of Gasoline School Buses
One Qty.
Two Qty.
(per bus)
Three Qty.
(per bus)
2024, or newer, 54-passenger
school bus with wheel chair lift
$ __________
$ ___________ $ ___________
Four Qty.
(per bus)
$ __________
Five Qty.
(per bus)
$ __________
Price for the Purchase and Delivery of Propane School Buses
One Qty.
Two Qty.
(per bus)
Three Qty.
(per bus)
2024, or newer, 54-passenger
school bus with wheel chair lift
$ __________
$ ___________ $ ___________
Four Qty.
(per bus)
$ __________
Five Qty.
(per bus)
$ __________
Price for the Purchase and Delivery of CNG School Buses
One Qty.
Two Qty.
(per bus)
Three Qty.
(per bus)
2024, or newer, 54-passenger
school bus with wheel chair lift
$ __________
$ ___________ $ ___________
Four Qty.
(per bus)
$ __________
Five Qty.
(per bus)
$ __________
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