Printing: Sold Out Stickers RFB Addendum
| Agency: | Minnesota State Lottery |
|---|---|
| State: | Minnesota |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16761989515630515 |
| Posted Date: | Jan 17, 2024 |
| Due Date: | Jan 23, 2024 |
| Source: | Members Only |
Printing: Sold Out Stickers RFB
(dated 01/09/2024)
Printing: Sold Out Stickers RFB [PDF]
Questions Due: 01/16/2024 by 2pm CST
Responses Due: 01/23/2024 by 2pm CST
Attachment Preview
State of Minnesota
MN State Lottery
REQUEST FOR BID
Printing: Sold Out Stickers
Date Posted: January 9, 2024
• Responses must be received not later than 2pm, Central Time, Tuesday, January 23, 2024
• Late responses will not be considered
Minnesota’s Commitment to Diversity and Inclusion
The State of Minnesota is committed to diversity and inclusion in its public procurement process. The goal is to
ensure that those providing goods and services to the State are representative of our Minnesota communities and
include businesses owned by minorities, women, veterans, and those with substantial physical disabilities.
Creating broader opportunities for historically under-represented groups provides for additional options and
greater competition in the marketplace, creates stronger relationships and engagement within our communities,
and fosters economic development and equality.
To further this commitment, the Department of Administration operates a program for Minnesota-based small
businesses owned by minorities, women, veterans, and those with substantial physical disabilities. For additional
information on this program, or to determine eligibility, please call 651-296-2600 or go to the Office of Equity in
Procurement home page, at www.mn.gov/admin/oep.
SPECIAL NOTICE: This is a request for bid. It does not obligate the State of Minnesota to award a contract or complete
the proposed program, and the State reserves the right to cancel this solicitation if it is considered in its best interest.
Rev. 07.05.2023
TABLE OF CONTENTS
Solicitation Content
SECTION 1 – INSTRUCTIONS TO RESPONDERS .......................................................................................................3
SECTION 2 – SUMMARY OF SCOPE........................................................................................................................4
SECTION 3 – RESPONSE INSTRUCTIONS AND ADDITIONAL INFORMATION .............................................................5
SECTION 4 – RESPONSE CONTENT.........................................................................................................................6
SECTION 5 – SOLICITATION TERMS .......................................................................................................................7
Solicitation Attachments
• Attachment A: Responder Declarations
• Attachment B: Pricing
• Attachment C: Responder Forms
o Veterans Preference Form (If Applicable)
• Attachment D: Additional Information (If Applicable)
• Attachment E: Sample Images
Sample Contract
• Exhibit A: Contract Terms
• Exhibit B: Insurance Requirements
• Exhibit C: Specifications, Duties, and Scope of Work
• Exhibit D: Pricing
Rev. 07.05.2023
Page 2 of 9
SECTION 1 – INSTRUCTIONS TO RESPONDERS
Steps for
Completing Your
Response
Incomplete
Submittals
Follow the steps below to complete your response to this Solicitation:
Step 1: Read the solicitation documents and ask questions, if any
Step 2: Write your response
Step 3: Submit your response
A response must be submitted along with any required additional documents. Incomplete
responses that materially deviate from the required format and content may be rejected.
How to Ask
Questions
STEP 1 – READ THE SOLICITATION DOCUMENT & ASK QUESTIONS, IF ANY
The contact person for questions is:
Kathy Easthagen
Purchasing Department
purchasing@mnlottery.com
Questions should be emailed to the contact by 1/16/24 no later than 2pm CT.
Other personnel are not authorized to answer questions regarding this Solicitation.
Where to Send
Your Response
STEP 2 – WRITE YOUR RESPONSE
The Response Content section is in this link to Section 4. Prepare a written response and
supply all requested content. Responses should address the requested information and
documents detailed in Section 4. DO NOT INCLUDE Non-Public/Trade Secret data (as defined in
this link to Minn. Stat. § 13.37).
Review, sign, and include the Responder Declarations with your response.
STEP 3 –SUBMIT YOUR RESPONSE
Submit your response to:
Kathy Easthagen
Purchasing Department
purchasing@mnlottery.com
Bids must be received not later than 2pm, Central Time, Tuesday, January 23, 2024. Late
responses will not be considered.
Late responses will not be considered. Responses received after End Date above will not be
considered, even if errors or delays were caused by issues outside of responders’ control. If
you need assistance, please contact the MSL Purchasing Department at 651-635-8101.
By submitting a response, your company is making a binding legal offer for the period of time
set forth below in Section 5, Conditions of Offer.
Rev. 07.05.2023
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SECTION 2 – SUMMARY OF SCOPE
Procurement Overview and Goals.
The MN Lottery uses a counter mat display (CSDS). The CSDS highlights current scratch games and are placed on retailer
countertops across the state. When a game is sold out, the stickers requested in the solicitation will be used to cover the
area on the mat that shows the sold out product. (CSDS) are printed on adhesive vinyl with a vinyl laminate or a satin UV
coating for added durability.
Sample Tasks and Deliverables.
Review Exhibit C to the Sample Contract for Specifications, Duties, and Scope of Work.
PRIOR PRINT SAMPLE.
Prior printed samples can be viewed at the following location: Minnesota State Lottery, 2645 Long Lake Road,
Roseville, MN 55113.
• Final product must meet or exceed print quality of sample provided by the Lottery. This includes
sharpness/clarity, vibrancies of colors, functionality, and durability.
Rev. 07.05.2023
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SECTION 3 – BID INSTRUCTIONS AND ADDITIONAL INFORMATION
Anticipated Contract Term.
The term of this contract is anticipated to be from January 2024 to December 2024, with the option to extend up to an
additional on one (1) year in increments determined by the State.
Estimated Amount.
The estimated total dollar value of the contract for one year is $17,000.00 to $24,000.00. However, this shall not be
construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that
any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either
minimum or maximum.
Question and Answer Instructions.
Deadline for all questions: Tuesday, January 16, 2024 no later than 2pm CT.
All questions MUST be submitted in writing via email by the question deadline date, Email: purchasing@mnlottery.com
and must include Subject line: RFB_Printing: Sold Out Stickers dated 1-9-2024.
Responses to questions will be posted by addendum on the Minnesota State Lottery (MSL) Vendors web page:
https://www.mnlottery.com/vendors/. The MSL is not responsible for transmission failures due to a bidder submitting
their question via email or MSL responding with an email notification.
All questions should be submitted no later than the date and time listed in Section 1, Instructions to Responders. The
State is not obligated to answer questions submitted after the question due date and time.
Only personnel listed above are authorized to discuss this solicitation with responders. Contact regarding this solicitation
with any personnel not listed above could result in disqualification. This provision is not intended to prevent responders
from seeking guidance from state procurement assistance programs regarding general procurement questions.
If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the
solicitation, please immediately notify the contact person detailed above in writing of such error and request
modification or clarification of the document.
Dispute Resolution Procedures.
Any issue a responder has with the RFB document, which includes, but is not limited to, the terms, conditions, and
specifications, must be submitted in writing to the contact person for this solicitation prior to the solicitation opening
due date and time. Any issue a responder has with the Contract award must be submitted in writing to the contact
person for this solicitation within five business days from the time the intent to award or the Contract award date is
made public. This public notice may be made by any of the following methods: notification by letter or email, posted on
the OSP website, https://mn.gov/admin/osp/, or electronic notification by our electronic procurement system,
SWIFT. The State will respond to any protest received that follows the above procedure. For those protests that meet
the above submission requirements, the appeal process is, in sequence: the contact person for this solicitation, the
Office of State Procurement (OSP) Acquisitions Manager, and the OSP Director.
Rev. 07.05.2023
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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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