Request for Proposals - Supervised Independent Living
| Agency: | Mississippi Department of Child Protection Services (MDCPS) |
|---|---|
| State: | Mississippi |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD16796249147281876 |
| Posted Date: | Mar 28, 2024 |
| Due Date: | Apr 18, 2024 |
| Source: | Members Only |
Attachment Preview
ANDREA SANDERS
COMMISSIONER
REQUEST FOR PROPOSALS (RFP)
SUPERVISED INDEPENDENT LIVING
RFP# 2024SILG001
RFX: 3140003846
Issue Date: Thursday, March 28, 2024
CLOSING LOCATION
Mississippi Department of Child Protection Services
750 North State Street
Jackson, Mississippi 39202
CONTACT
Jerrika Brantley, RFP Coordinator
601-359-4368
contracts@mdcps.ms.gov
CLOSING DATE AND TIME
Proposals must be received by Thursday, April 18, 2024, by 12:00 PM, CT
MDCPS WELCOMES THE PARTICIPATION OF MINORITY
BUSINESSES
RFP No. 2024SILG001
Page 1 of 75
Table of Contents
SECTION 1: REQUEST FOR PROPOSAL (RFP) PROCESS OVERVIEW........................... 3
SECTION 2: PROGRAM INFORMATION ................................................................................. 7
SECTION 3: MINIMUM CERTIFICATIONS............................................................................ 12
SECTION 4: PROPOSAL FORMAT......................................................................................... 13
4.1 Written Proposals Shall Contain the Following Minimum Information: ................................... 13
4.2 Evaluation Procedure ................................................................................................................. 15
4.2.1 Step One:.................................................................................................................................... 15
4.2.1.1 Responsive Respondent ......................................................................................................... 16
4.2.1.2 Responsible Respondent........................................................................................................ 16
4.2.2 Step Two: ................................................................................................................................... 16
4.2.2.1 Relevant Experience and Expertise (10 point maximum) ..................................................... 16
4.2.2.2 Service Goals and Objectives (10 point maximum) .............................................................. 16
4.2.2.3 Program Approach (15 point maximum)............................................................................... 17
4.2.2.4 Management Plan (10 point maximum) ................................................................................ 17
4.2.2.5 Service Coordination/Collaboration (10 point maximum) .................................................... 17
4.2.2.6 Timetable (10 point maximum) ............................................................................................. 17
4.2.2.7 Budget Narrative (35 point maximum) ................................................................................. 18
4.4 Nonconforming Terms and Conditions...................................................................................... 20
4.5 Informalities and Irregularities................................................................................................... 20
4.6 Conditioning Proposal Upon Other Awards .............................................................................. 20
4.7 Award ........................................................................................................................................ 20
4.7.1 Notice of Intent to Award .......................................................................................................... 21
4.7.2 Notice of Subgrant Agreement .................................................................................................. 21
SECTION 5: POST AWARD INFORMATION ......................................................................... 21
5.1 Post-Award Vendor Debriefing ................................................................................................. 21
5.2 Protest of Award ........................................................................................................................ 21
5.3 Required Subgrant Terms and Conditions ................................................................................. 22
5.4 MDCPS Website........................................................................................................................ 22
5.5 Attachments ............................................................................................................................... 22
5.6 MDCPS Rights Reserved........................................................................................................... 22
5.7 Legal Requirements ................................................................................................................... 23
RFP No. 2024SILG001
Page 2 of 75
SECTION 1: REQUEST FOR PROPOSAL (RFP) PROCESS OVERVIEW
1.1 Proposal Acceptance Period
Respondents shall submit one (1) original, signed proposal, and one (1) electronic copy
on USB flash drive in a sealed envelope or package to the following (mailed or hand-
delivered), no later than the time and date specified for receipt of proposals:
MDCPS Contracts & Procurement
RFP No. 2024SILG001 - Supervised Independent Living
750 North State Street
Jackson, Mississippi 39202
NOTE: MDCPS will NOT accept proposals submitted via either electronic mail or
facsimile.
Timely submission is the responsibility of the respondent. Proposals received after the
specified Proposal Submission Deadline described herein shall be rejected. Any
proposal received later than 12:00 PM CT on Thursday, April 18, 2024, will be
declared non-responsive and not eligible for consideration for possible award of a
subgrant. MDCPS will not entertain any exceptions to this hard deadline. The envelope
or package shall be marked with the proposal opening date and time, and the number of
the RFP. The time and date of receipt shall be indicated on the envelope or package
by MDCPS staff. Modifications or additions to any portion of the procurement
document may be cause for rejection of the proposal. MDCPS reserves the right to
decide, on a case-by-case basis, whether to reject a proposal with modifications or
additions as non-responsive. As a precondition to proposal acceptance, the MDCPS
may request the respondent to withdraw or modify those portions of the proposal
deemed non-responsive that do not affect quality, quantity, price, or delivery of the
service.
1.1.1 Timeline
Request for Proposals Issue Date:
Deadline for Written Questions and Requests
for Clarification to MDCPS
Anticipated Posting of Answers to
Questions and Requests for Clarifications:
Proposal Submission Deadline:
Proposal Opening:
Anticipated Notice of Intent to Award:
Thursday, March 28, 2024
Tuesday, April 9, 2024 by 12:00 p.m., CT
Thursday, April 11, 2024
Thursday, April 18, 2024, by 12:00 p.m., CT
Thursday, April 18, 2024, at 1:30 p.m., CT
Thursday, April 26, 2024
Anticipated Period of Performance:
October 1, 2024 – September 30, 2026
Note: MDCPS reserves the right to adjust this schedule as it deems necessary. MDCPS
may post Answers to Questions or the Notice of Intent to Award on dates other than
those stated above without amendment to this RFP. The initial contract term is
RFP No. 2024SILG001
Page 3 of 75
determined by MDCPS, but MDCPS may change the dates of the initial contract term
without amendment to this RFP if the date changes are necessary because of the
procurement schedule. No other dates shall be changed unless a written amendment
is issued. MDCPS also has the right to reject any and all proposals during any step
of the procurement or awarding process (even after negotiations have begun).
1.1.2
Rejection of Proposals
Proposals which do not conform to the requirements set forth in this RFP may
be rejected by MDCPS. Proposals may be rejected for reasons which include,
but are not limited to, the following:
A. The proposal contains unauthorized amendments to the
requirements of the RFP.
B. The proposal fails to include provisions as designated in the RFP.
C. The proposal is conditional.
D. The proposal is incomplete or contains irregularities which
make the proposal indefinite or ambiguous.
E. The proposal is received late. Late proposals will be
retained unopened in the procurement file.
F. The proposal is not signed by an authorized representative of the
party.
G. The proposal contains false or misleading statements or references.
H. The proposal does not offer to provide all services required by the
RFP.
I. The proposal fails to follow the required format of Sec. 4.3.
1.1.3
Exceptions
Respondents taking exception to any part or section of the solicitation shall
indicate such exceptions on the Proposal Exception Summary Form, attached
to this RFP as Attachment B. Failure to indicate any exception will be
interpreted as the respondent’s intent to comply fully with the requirements as
written. Conditional or qualified proposals, unless specifically allowed, shall
be subject to rejection in whole or in part.
1.2 Expenses Incurred in Preparing Offers
The MDCPS accepts no responsibility for any expense incurred by the respondent in
the preparation and presentation of an offer. Such expenses shall be borne exclusively
by the respondent.
1.3 Confidential and Proprietary Information
Should the respondent’s proposal contain any confidential or proprietary information
per Mississippi Code Annotated §§ 25-61-1, et. seq., and 79-23-1 (1972, as amended),
the respondent shall submit a separate redacted PDF copy of the proposal on a separate
USB flash drive. The USB flash drive containing the separate redacted proposal shall
be clearly labeled as “REDACTED COPY.” A redacted copy will be in addition to
the number of required copies as requested in Sec. 1.1 of this RFP.
RFP No. 2024SILG001
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If a respondent does include a redacted copy of the proposal, the redacted copy will
be considered public record and will be released by MDCPS upon receipt of a Public
Records Request. If the respondent does not include a redacted copy of the proposal,
the entire proposal (including attachments, etc.) will be considered public record and
subject to review by the general public. Requests to review confidential and/or
proprietary information will be handled in accordance with applicable legal
procedures. Failure to clearly redact any proprietary information, trade secrets, or
other confidential commercial/financial information may result in that information
being released in a public records request.
1.4 Registration with Mississippi Secretary of State
By submitting a proposal, the respondent certifies that it is registered to do business
in the State of Mississippi as prescribed by Mississippi law and the Mississippi
Secretary of State or, if not already registered, the respondent hereby certifies that it
will register with the Mississippi Secretary of State within five (5) business days of
being offered an award. Sole proprietors are not required to register with the
Mississippi Secretary of State.
1.5 Debarment
By submitting a proposal, the respondent certifies that it is not currently debarred from
submitting proposals for subgrants issued by any political subdivision or agency of the
State of Mississippi or Federal government and that it is not an agent of a person or
entity that is currently debarred from submitting proposals for contracts issued by any
political subdivision or agency of the State of Mississippi or federal government. The
respondent shall submit a completed MDCPS Debarment Verification Form, attached
to this RFP see Attachment H for additional details. The MDCPS reserves the right to
deem any proposal not containing an executed MDCPS Debarment Verification Form
as non-responsive to this RFP.
1.6 Competitive Proposals
Discussions may be conducted with respondents who submit proposals determined to
be reasonably susceptible of being selected for award. Likewise, MDCPS also reserves
the right to accept any proposal as submitted for subgrant award, without substantive
negotiation of proposed terms, services or prices. For these reasons, all parties are
advised to propose their most favorable terms initially.
Respondents submitting proposals in response to this RFP may be required, at MDCPS'
discretion, to make an oral presentation of their proposals. The objectives of such
presentations will be to clarify any questions MDCPS may have regarding proposed
services and costs to assist MDCPS in arriving at a final selection. Toward this end,
respondents shall have employees selected from key management positions available
for attendance if a presentation is required. MDCPS will schedule the time and location
of these presentations. These oral presentations are solely at the option of MDCPS and
may or may not be conducted at the discretion of MDCPS.
1.7 Additional Information
RFP No. 2024SILG001
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