Wood Utility Poles - T&S
| Agency: | City of Columbia |
|---|---|
| State: | Missouri |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16816028917345033 |
| Posted Date: | Nov 15, 2023 |
| Due Date: | Nov 21, 2023 |
| Solicitation No: | 4/2024 |
| Source: | Members Only |
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Bid Information
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Contact Information
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Bid Documents
| Document name | Format | ||||
| |||||
|
Bid Invitation |
Acrobat / PDF | ||||
Bid Attachments
| File Name | Description | File Size | ||||
| ||||||
|
Terms & Conditions of Ebidding - Revised 8-26-13.pdf (please login to view this document) |
57 KB | |||||
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Attachment Specifications.pdf |
Douglas Fir Pole Specifications | 247 KB | ||||
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Southern yellow pine poles specifications.pdf |
Southern Yellow Pine Pole Specifications | 115 KB | ||||
|
W-9 form.pdf |
W-9 | 236 KB | ||||
|
4-2024 Pricing Page.xlsx |
Pricing Page | 10 KB | ||||
Attachment Preview
4/2024
Wood Utility Poles - T&S
Issue Date: 10/31/2023
Response Deadline: 11/21/2023 02:00 PM (CT)
Contact Information
Contact: Brittany Coleman
Address: Finance/Purchasing
5th Floor
701 E Broadway
Columbia, MO 65201
Phone: (573) 8747376
Email: brittany.coleman@como.gov
Page 1 of 7 pages
Deadline: 11/21/2023 02:00 PM (CT)
4/2024
Event Information
Number:
4/2024
Title:
Wood Utility Poles - T&S
Type:
Request for Quotation-Formal
Issue Date:
10/31/2023
Response Deadline: 11/21/2023 02:00 PM (CT)
Notes:
BIDDERS ARE ENCOURAGED TO USE THE ELECTRONIC BID SYSTEM FOR
SUBMITTING BIDS AND MUST COMPLETE ALL REQUIRED FIELDS. NO FAX
OR E-MAIL RESPONSES WILL BE ACCEPTED. SEALED BIDS MAY BE
SUBMITTED AT 701 E. BROADWAY, 5TH FLOOR, COLUMBIA MO 65201, UNTIL
THE BID CLOSING DATE AND TIME.
Billing Information
Address: PO Box 7236
Columbia, MO 65205
Bid Attachments
Terms & Conditions of Ebidding - Revised 8-26-13.pdf
Attachment Specifications.pdf
Douglas Fir Pole Specifications
Southern yellow pine poles specifications.pdf
Southern Yellow Pine Pole Specifications
W-9 form.pdf
W-9
4-2024 Pricing Page.xlsx
Pricing Page
View Online
Download
Download
Download
Download
Bid Attributes
1 Bid Response Information
Bidders are encouraged to use the electronic bid system for submitting bids and must complete all required fields. If
bidder is submitting the bid online, it is advised to download the RFQ document, complete as applicable and attach
the completed bid package to the electronic submission. No fax or e-mail responses will be accepted. If you choose
to submit manually,(hard paper copy) print the "RFQ" listed under "documents" in its entirety, complete and submit
to purchasing, 701 e. Broadway, 5th floor, Columbia MO 65201, until the bid closing date and time. Bids must be in
a sealed envelope and have the bid number and description clearly labeled on the outside of the envelope.
Required
(Required: Check if applicable)
Page 2 of 7 pages
Deadline: 11/21/2023 02:00 PM (CT)
4/2024
2 Terms & Conditions Acceptance
Bidder agrees to accept the attached Terms & Conditions
(Required: Maximum 4000 characters allowed)
3 Evaluation and Award
Evaluation will be made on service specifications, past experience with the bidder, price and lead times. Award will
be made to the lowest and best, overall responsive and responsible bidder(s). The award may be placed with more
than one vendor if it is deemed in the best interest of the City of Columbia.
(Required: Maximum 1000 characters allowed)
4 Payment Terms
Indicate Payment Terms:
(Required: Maximum 1000 characters allowed)
5 Declaration of bidding without collusion
In submitting this quotation, the bidder declares that the only persons or parties interested in the quotation as
principals are those named herein and that the quotation is made without collusion with any other person, firm, or
corporation.
Declaration of bidding without collusion
(Required: Check if applicable)
6 Terms of Bid Offer
In submitting this quotation it is understood that the right is reserved by the City to reject any and all bids and it is
agreed that the bids may not be withdrawn for a period of sixty (60) days from the specified time for receiving bids.
Terms of Bid Offer
(Required: Check if applicable)
7 Delivery ARO (After Receipt of Order)
Indicate number of calendar days required to deliver after receipt of Purchase Order.
(Required: Maximum 1000 characters allowed)
Page 3 of 7 pages
Deadline: 11/21/2023 02:00 PM (CT)
4/2024
8 Warranty
Please provide warranty information, if any. Indicate "None" if no warranty is offered.
(Required: Maximum 1000 characters allowed)
9 Contract Administration Contact
Provide the contact information for the person in your firm responsible for contracting and authorizing renewals of
the contract. Name/Job Title/Phone/Fax/Email
(Required: Maximum 4000 characters allowed)
1 Term & Supply Contract with Quantities
0 TERM AND SUPPLY CONTRACT for furnishing City of Columbia with Wood Utility Poles, as needed and as
requested, from date of award through One Year. AGREE PRICES WILL BE FIRM FOR THE FIRST YEAR OF THE
CONTRACT PERIOD. The quantities listed in this request for quotation are an estimate of the quantities that will be
needed for the first year of the contract period. The City reserves the right to increase or decrease these quantities
as needed.
(Required: Maximum 1000 characters allowed)
1 Pricing Page
1
Please use the pricing page to enter in firm, fixed pricing for each line item. The pricing page and specifications for
each type of pole is located in the Attachments tab.
Firm, Fixed pricing proposed shall be all inclusive for all fees, material, labor, delivery, etc.
Agree
(Required: Check if applicable)
1 Renewal Options
2 Term & Supply Contract Renewal Options: Contract subject for renewal at the end of the first contract period, for
four (4) additional one-year periods, based upon agreement by both parties as to pricing, delivery, past vendor
service, etc. This contract may be canceled by the City upon 10 days written notice to the vendor for non-
compliance to these requirements, delivery problems, or other just cause so deemed by the City.
Renewal Options Acknowledgement
(Required: Check if applicable)
Page 4 of 7 pages
Deadline: 11/21/2023 02:00 PM (CT)
4/2024
1 Escalation/De-escalation Clause
3 Escalation/De-escalation Clause: Bid prices shall remain firm for the first three months from the date of the award.
After the end of the first three months, the pricing may be changed only once per every three months for the
following reasons:
A. An increase or decrease in the supplier’s cost of materials may be justification for price change; however, this
shall not be construed in any way to increase vendor’s profit.
B. All written requests for price increase must include backup documentation as to the nature of the increase and
shall be submitted to the City Purchasing Agent at least thirty (30) calendar days prior to the scheduled price
increase/decrease or renewal of contract.
Approval of each request shall be by written confirmation from the City Purchasing Agent. If the City should consider
said increase unwarranted or unreasonable, the City reserves the right to terminate the contract with the vendor.
Any price decline at the manufacturer’s level shall be reflected in an immediate reduction of the contract prices and
the vendor shall notify the buyer of said decline.
The costs proposed shall be all inclusive for all fees, material, labor, delivery, etc.
Agree
(Required: Check if applicable)
1 W-9 Submission
4 Provide a current W-9 using any of the following methods: by uploading and attaching to their bid response; by
emailing the W-9 to the Buyer named on page 1 of this document; or by mailing to the City of Columbia Purchasing
Division, 701 E. Broadway, 5TH Floor, Columbia, MO 65205.
(Optional: Maximum 1000 characters allowed)
1 Item Preferences
5 It is preferred that each pole have a 15 one way roof. Poles with a flat roof or a two way roof are acceptable and will
not be rejected. It is not required that poles be predrilled or framed. Poles that are framed to the REA M20
specification are acceptable and will not be rejected. Specifications attached in bid documents. Evaluation on this
pole will be made considering the poles conformance to specifications (both preferred and mandatory), as well as
the lead times quoted. Provide the average weight per pole (in pounds) and number of calendar days required to
deliver after receipt of Purchase Order.
1 Cooperative Procurement
6
The contractor shall provide Wood Utility Poles as described herein under the terms and conditions, requirements and
specifications of the contract, including prices, to other government entities in accordance with the requirements stated herein.
The contractor shall further understand and agree that participation by other governmental entities is discretionary on the part of
that governmental entity and the City of Columbia bears no financial responsibility for any payments due the contractor by such
governmental entities.
(Optional: Check if applicable)
1 Alternatives for Obsolete Items
7 If the line item is obsolete, please provide an updated part number, if available.
Understood
(Required: Check if applicable)
Page 5 of 7 pages
Deadline: 11/21/2023 02:00 PM (CT)
4/2024
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