72.5KV TRANSFORMERS
| Agency: | City of Columbia |
|---|---|
| State: | Missouri |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16816130167226713 |
| Posted Date: | Mar 20, 2024 |
| Due Date: | Apr 2, 2024 |
| Solicitation No: | 71/2024 |
| Source: | Members Only |
|
Bid Information
|
Contact Information
|
Bid Documents
| Document name | Format | ||||
| |||||
|
Bid Invitation |
Acrobat / PDF | ||||
Bid Attachments
| File Name | Description | File Size | ||||
| ||||||
|
VEF72-69-kV (2).pdf |
Attachment 1 | 223 KB | ||||
|
Insurance Requirements - City Standard.pdf |
Attachment 2 - Certificate of Insurance | 355 KB | ||||
|
Terms_&_Conditions_of_Ebidding_-_Revised_8-26-13.pdf |
Terms & Conditions | 57 KB | ||||
|
W-9 form.pdf |
W-9 | 572 KB | ||||
Attachment Preview
71/2024
72.5KV TRANSFORMERS
Issue Date: 3/20/2024
Response Deadline: 4/2/2024 02:00 PM (CT)
Contact Information
Contact: Brittany Coleman
Address: Finance/Purchasing
5th Floor
701 E Broadway
Columbia, MO 65201
Phone: (573) 874-7687
Email: brittany.coleman@como.gov
Page 1 of 9 pages
Deadline: 4/2/2024 02:00 PM (CT)
71/2024
Event Information
Number:
71/2024
Title:
72.5KV TRANSFORMERS
Type:
Request for Quotation-Formal
Issue Date:
3/20/2024
Response Deadline: 4/2/2024 02:00 PM (CT)
Notes:
Bid response may be submitted in a sealed envelope at the Purchasing Division
office or uploaded electronically through this e-bidding website. Sealed paper bids
must be delivered to the Purchasing Division, 701 E. Broadway, 5th Floor, Columbia,
MO 65201 by the closing date and time. The bid responses must be in a sealed
envelope and marked in bold letters “RFQ 71/2024." Bids received after the
appointed time will be time stamped and marked as late and will not be considered
in the evaluation.
Billing Information
Address: PO Box 7236
Columbia, MO 65205
Bid Attachments
VEF72-69-kV (2).pdf
Attachment 1
Insurance Requirements - City Standard.pdf
Attachment 2 - Certificate of Insurance
Terms_&_Conditions_of_Ebidding_-_Revised_8-26-13.pdf
Terms & Conditions
W-9 form.pdf
W-9
Download
Download
Download
Download
Bid Attributes
1 Bid Response Information
Bidders are encouraged to use the electronic bid system for submitting bids and must complete all required fields. If
bidder is submitting the bid online, it is advised to download the RFQ document, complete as applicable and attach
the completed bid package to the electronic submission. No fax or e-mail responses will be accepted. If you choose
to submit manually,(hard paper copy) print the "RFQ" listed under "documents" in its entirety, complete and submit
to purchasing, 701 e. Broadway, 5th floor, Columbia MO 65201, until the bid closing date and time. Bids must be in
a sealed envelope and have the bid number and description clearly labeled on the outside of the envelope.
Required
(Required: Check if applicable)
Page 2 of 9 pages
Deadline: 4/2/2024 02:00 PM (CT)
71/2024
2 Terms & Conditions Acceptance
Bidder agrees to accept the attached Terms & Conditions
(Required: Maximum 4000 characters allowed)
3 Evaluation and Award
Evaluation will be made on service specifications, past experience with the bidder, price and lead times. Award will
be made to the lowest and best, overall responsive and responsible bidder(s). The award may be placed with more
than one vendor if it is deemed in the best interest of the City of Columbia.
(Required: Maximum 1000 characters allowed)
4 Payment Terms
Indicate Payment Terms:
(Required: Maximum 1000 characters allowed)
5 Contract Administration Contact
Provide the contact information for the person in your firm responsible for contracting and authorizing renewals of
the contract. Name/Job Title/Phone/Fax/Email
(Required: Maximum 4000 characters allowed)
6 Declaration of bidding without collusion
In submitting this quotation, the bidder declares that the only persons or parties interested in the quotation as
principals are those named herein and that the quotation is made without collusion with any other person, firm, or
corporation.
Declaration of bidding without collusion
(Required: Check if applicable)
7 Terms of Bid Offer
In submitting this quotation it is understood that the right is reserved by the City to reject any and all bids and it is
agreed that the bids may not be withdrawn for a period of sixty (60) days from the specified time for receiving bids.
Agree
(Required: Check if applicable)
Page 3 of 9 pages
Deadline: 4/2/2024 02:00 PM (CT)
71/2024
8 Descriptive Literature
Vendor shall provide Descriptive literature for each item shown in this bid document using any of the following
methods: by uploading and attaching to their bid response; by emailing literature to the Buyer named on page 1 of
this document; or by mailing descriptive literature to the City of Columbia Purchasing Division, 701 E. Broadway,
5TH Floor, Columbia, MO 65205. Literature sent via U. S. Mail must be received by the City Purchasing Division
prior to Bid Closing Date and Time. (Please write bid number on outside of envelope.)
(Required: Check if applicable)
9 Specifications
Specifications are located in the Attachments tab under Attachment 1.
Understood
(Required: Check if applicable)
1 Delivery ARO (After Receipt of Order)
0 Indicate number of calendar days required to deliver after receipt of Purchase Order.
The awarded vendor shall use delivery receipts that show the appropriate Purchase Order number. All delivery
receipts shall be signed by a City employee.
Purchase Orders resulting from this bid shall be issued to the awarded vendors. The invoice shall be submitted by
the awarded vendor. Orders shall be placed as needed from the City. Material Safety Data Sheets shall be included
with all packing slips.
Delivery shall be made to the City of Columbia, Water & Light Dept., located at 1514 Business Loop 70 East,
Columbia, Missouri, 65201. Delivery time shall be arranged upon placement of order.
(Required: Maximum 1000 characters allowed)
1 REFERENCES
1 Bidder will provide five (5) United States electric utility references, names and phone numbers for whom Contractor
has supplied one (1) or more substation Power Transformers similar to that proposed since 2008.
(Required: Maximum 4000 characters allowed)
1 MATERIALS LIST
2
Each shipment shall be accompanied by (or preceded by) an itemized materials list that is sufficiently detailed to permit
the receiver to determine whether the shipment is complete.
X
(Required: Check if applicable)
Page 4 of 9 pages
Deadline: 4/2/2024 02:00 PM (CT)
71/2024
1 HAZARDOUS MATERIALS
3
City shall be advised of any hazardous material by receipt of the Materials List at least three (3) working days prior to the
delivery. All hazardous materials shall be identified on the Materials List. A copy of all Material Safety Data Sheets and
other hazardous materials documentation shall be provided with the advance copy of the Materials list, and included with
the shipping papers attached to the shipment.
No hazardous materials shall be disposed of at the site. Any hazardous materials which Contractor must dispose of shall
be removed from the site by Contractor and taken to an approved disposal facility in accordance with local, state, and
federal codes and regulations, all at Contractor’s expense. Contractor shall notify City of any disposal of hazardous
materials.
X
(Required: Check if applicable)
1 FACTORY ASSEMBLY
4
To the extent possible, equipment shall be shipped completely factory- assembled.
All separately packaged accessory items and parts shall be shipped with the equipment. Containers for separately
packaged items shall be marked so that they are identified with the main equipment. An itemized packing slip, indicating
what is in the container only, shall be attached to the outside of each container used for packing. A similar list shall be
inside each container. A master packing slip, covering all accessory items for a given piece of equipment which are
shipped in separate containers, shall be attached to one container.
X
(Required: Check if applicable)
1 PACKAGING AND IDENTIFICATION OF SPARE PARTS
5
Spare parts shall be shipped in heavily constructed wooden boxes. The boxes shall be designed as permanent storage
enclosures.
Spare parts shall be protected from damage due to moisture and dirt accumulation during extended storage by use of
special coatings, airtight membranes, bags of desiccant, or other appropriate means.
A weatherproof itemized list of the contents shall be attached to the outside of each box. A similar list shall be inside each
box.
X
(Required: Check if applicable)
Page 5 of 9 pages
Deadline: 4/2/2024 02:00 PM (CT)
71/2024
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