Engineering Services: Complete Streets Policy Review and Revisions
| Agency: | City of Columbia |
|---|---|
| State: | Missouri |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD16816929904332696 |
| Posted Date: | Mar 15, 2024 |
| Due Date: | Mar 29, 2024 |
| Solicitation No: | 55/2024 |
| Source: | Members Only |
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Bid Information
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Contact Information
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Bid Attachments
| File Name | Description | File Size | ||||
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RFQUAL 55-2024 - FINAL.pdf |
RFQUAL 55/2024 - PDF | 213 KB | ||||
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RFQUAL 55-2024 - FINAL.docx |
RFQUAL 55/2024 - WORD VERSION | 94 KB | ||||
|
Attachment 1 - Complete Street.Vision Zero Policies.pdf |
RFQUAL 55/2024 Attachment 1 | 9.52 MB | ||||
Attachment Preview
SOLICITATION NO.: Request for Qualifications (RFQUAL) 55/2024
BUYER: Cale Turner
PHONE NO.: (573) 874-7375
E-MAIL: cale.turner@como.gov
TITLE: Engineering Services: Complete Streets Policy Review and Revisions
ISSUE DATE: February 13, 2024
RETURN QUALIFICATIONS NO LATER THAN: March 8, 2024 AT 5:00 PM CENTRAL TIME (END DATE)
VENDORS ARE ENCOURAGED TO RESPOND ELECTRONICALLY THROUGH THE CITY’S E-BIDDING WEBSITE BUT MAY RESPOND
BY HARD COPY (See Mailing Instructions Below)
MAILING INSTRUCTIONS: Print or type Solicitation Number and End Date on the lower left hand corner of the envelope or package. Delivered sealed
qualifications must be in the Purchasing Division office (701 E. Broadway, 5th Floor) by the return qualifications date and time.
(U.S. Mail)
RETURN QUALIFICATIONS TO: CITY OF COLUMBIA PURCHASING
or
PO BOX 6015
COLUMBIA MO 65205
(Courier Service)
CITY OF COLUMBIA PURCHASING
701 E. BROADWAY, 5th FLOOR
COLUMBIA MO 65201
ORIGINAL CONTRACT PERIOD: Date of Award through Project Completion
DELIVER SUPPLIES/SERVICES FOB (Free On Board) DESTINATION TO THE FOLLOWING ADDRESS:
City of Columbia
Public Works Department
Columbia, Missouri
The offeror hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance
with all requirements and specifications contained herein. The offeror further agrees that the language of this RFQUAL shall govern in the event of a conflict
with their qualifications. The offeror further agrees that upon receipt of an authorized purchase order from the Purchasing Division or when a
Contract/Agreement is signed and issued by an authorized official of the City of Columbia, a binding contract shall exist between the offeror and the City of
Columbia.
VENDOR NAME
SIGNATURE REQUIRED
MAILING ADDRESS
CITY, STATE, ZIP CODE
CONTACT PERSON
EMAIL ADDRESS
PHONE NUMBER
FAX NUMBER
VENDOR TAX FILING TYPE WITH IRS (CHECK ONE)
___ Corporation ___ Individual ___ State/Local Government ___ Partnership ___ Sole Proprietor ___IRS Tax-Exempt
AUTHORIZED SIGNATURE
DATE
PRINTED NAME
TITLE
Page 1 of 18
RFQUAL 55/2024: ENGINEERING SERVICES: COMPLETE STREETS POLICY REVIEW AND
REVISIONS
1. INTRODUCTION AND GENERAL REQUIREMENTS
INTRODUCTION AND PROJECT BACKGROUND:
This document constitutes a request for competitive, sealed qualifications for the provision of engineering
services for complete streets policy review and revisions for the City of Columbia, Public Works
Department (hereinafter referred to as City) as set forth herein.
This work is being completed through a Safe Streets for All grant through the U.S. Department of
Transportation requiring that the work be completed by April 15, 2027.
ORGANIZATION:
This document, referred to as Request for Qualifications (RFQUAL), is divided into the following parts:
1) Introduction and General Information
2) Scope of Services
3) Qualifications Submission Information
4) Selection Criteria
5) Exhibits A – F
6) Attachment 1 – Complete Street Policy
TERMINOLOGY/DEFINITIONS:
Whenever the following words and expressions appear in a RFQUAL document or any addendum thereto,
the definition or meaning described below shall apply.
• Addendum/Amendment means a written, official modification to an RFQUAL.
• Attachment applies to all forms which are included with an RFQUAL to incorporate any
informational data or requirements related to the performance requirements and/or
specifications.
• Qualifications end date and time and similar expressions mean the exact deadline required
by the RFQUAL for the receipt of sealed qualifications.
• Offeror means the supplier, vendor, person, or organization that responds to an RFQUAL
by submitting a qualifications with prices to provide the equipment, supplies, and/or
services as required in the RFQUAL document.
• Buyer means the procurement staff member of the Purchasing Division. The contact
person as referenced herein is usually the buyer.
• Contract means a legal and binding agreement between two or more competent parties, for
a consideration for the procurement of equipment, supplies, and/or services.
• Contractor means a supplier, offeror, person, or organization who is a successful offeror as
a result of an RFQUAL and who enters into a contract.
• Exhibit applies to forms, which are included with an RFQUAL for the offeror to complete
and submit with the sealed qualifications prior to the specified end date and time.
• Request for Qualifications (RFQUAL) means the solicitation document issued by the
Purchasing Division to potential offerors for the purchase of equipment, supplies, and/or
services as described in the document. The definition includes all exhibits, attachments,
and addendums thereto.
• May means that a certain feature, component, or action is permissible, but not required.
• Must means that a certain feature, component, or action is a mandatory condition.
Page 2 of 18
RFQUAL 55/2024: ENGINEERING SERVICES: COMPLETE STREETS POLICY REVIEW AND
REVISIONS
• Shall have the same meaning, as the word must.
• Should means that a certain feature, component and/or action are desirable but not
mandatory.
SCHEDULE OF ACTIVITIES:
DATE
February 26, 2024
ACTIVITY
Close of written Requests for Additional Information
February 29, 2024 Written responses to Requests for Additional Information sent to all
March 8, 2024
Request for Qualifications is due at 5:00 p.m. CST
April 2024
Contract Start Date
*The above dates are target dates and are subject to change by the City of Columbia.
QUALIFICATIONS SUBMISSION:
Qualifications may be submitted in a sealed envelope at the purchasing office or uploaded electronically
on the City’s E-bidding website. No fax or e-mail qualifications will be accepted. Sealed qualifications
must be delivered to the Finance Department, Purchasing Division, 701 E. Broadway, 5th Floor, Columbia,
MO 65201 by the closing date and time. Qualifications received after the appointed time will be determined
non-responsive and will not be opened. The qualifications must be in sealed envelopes and marked in bold
letters “RFQUAL 55/2024: ENGINEERING SERVICES: COMPLETE STREETS POLICY REVIEW
AND REVISIONS.”
QUESTIONS/CLARIFICATIONS OF THE REQUEST FOR QUALIFICATIONS:
All questions concerning the solicitation and specifications shall be submitted in writing via e-mail or fax
to the name below. You are encouraged to submit your questions via e-mail.
Cale Turner, Purchasing Agent
Phone: (573) 874-7375
E-mail: cale.turner@como.gov
Any oral responses to any question shall be unofficial and not binding on the City of Columbia. An
Addendum to this RFQUAL providing the City of Columbia’s official response will be issued if necessary
to all known prospective offerors. Questions must be submitted no later than 5:00 p.m. on February 26,
2024.
This written Request for Additional Information will take place of the normal Pre-Qualifications
Conference.
VALIDITY OF QUALIFICATIONS:
Offerors agree that qualifications submitted will remain firm for a period of ninety (90) calendar days after
the date specified for the return of qualifications.
REJECTION OF QUALIFICATIONS:
The City of Columbia reserves the right to reject any or all qualifications received in response to this
Page 3 of 18
RFQUAL 55/2024: ENGINEERING SERVICES: COMPLETE STREETS POLICY REVIEW AND
REVISIONS
RFQUAL, or to cancel the RFQUAL if it is in the best interest of the City of Columbia to do so. Failure to
furnish all information requested in this RFQUAL may disqualify the qualifications. Any exceptions to the
requirements specified must be identified in the qualifications.
WITHDRAWAL OF QUALIFICATIONS:
Any offeror may withdraw their qualifications at any time prior to the scheduled closing time for the receipt
of qualifications. However, no qualifications will be withdrawn for a period of ninety (90) calendar days
after the scheduled closing time for the receipt of qualifications.
ALTERATION OF SOLICITATION:
The wording of the City of Columbia’s solicitation may not be changed or altered in any manner. Offerors
taking exception to any clause in whole or in part should do so by listing said exceptions on their letterhead
and submitting them with their qualifications; such exceptions will be evaluated and accepted or rejected
by the City of Columbia, whose decision will be final.
RESPONSE MATERIAL OWNERSHIP:
All material submitted regarding this RFQUAL becomes the property of The City of Columbia. Any person
may review qualifications after the Agreement has been issued, subject to the terms of this solicitation.
INCURRING COSTS:
The City of Columbia shall not be obligated or be liable for any cost incurred by offerors prior to issuance
of an Agreement. All costs to prepare and submit a response to this solicitation shall be borne by the offeror.
COLLUSION CLAUSE:
Any agreement or collusion among offerors and prospective offerors to illegally restrain freedom of
competition by agreement to fix prices, or otherwise, will render the qualifications of such offerors void.
CONTRACT DOCUMENTS:
The final agreement between the City of Columbia and the offeror will include by reference:
• Offeror’s Response to the RFQUAL
• The City Issued RFQUAL with any addendums
Any changes, additions or modifications hereto will be in writing and signed by the City Manager. No
other individual is authorized to modify the agreement in any manner.
FUNDS:
Financial obligations of the City of Columbia payable after the current fiscal year are contingent upon funds
for that purpose being appropriated, budgeted, and otherwise made available. In the event funds are not
appropriated, any resulting Contract will become null and void, without penalty to the City of Columbia.
MISSOURI LICENSURE AND CERTIFICATE OF AUTHORITY:
Offeror certifies that it is currently in compliance, and agrees to maintain compliance for the duration of
Page 4 of 18
RFQUAL 55/2024: ENGINEERING SERVICES: COMPLETE STREETS POLICY REVIEW AND
REVISIONS
the agreement/contract, with all licensure requirements of the Missouri Board for Architects, Professional
Engineers, Professional Land Surveyors and Professional Landscape Architects (hereinafter referred as
APEPLSPLA) to practice in Missouri as a professional engineer as provided under Chapter 327 of the
Missouri Revised Statutes. To the extent required by Section 327.401 of the Missouri Revised Statutes,
offeror understands and agrees that the person personally in charge and supervising the professional
engineering services of offeror under the agreement/contract shall be licensed and authorized to practice
engineering in Missouri, and the offeror will keep and maintain a valid certificate of authority from
APEPLSPLA.
Page 5 of 18
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