REQUEST FOR PROPOSALS FOR AUDIOVISUAL EQUIPMENT AND INSTALLATION SERVICES Addendum

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Agency:	St. Louis Economic Development Partnership
State:	Missouri
Level of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services N - Installation of Equipment
Opps ID:	NBD16821510503821970
Posted Date:	Mar 1, 2024
Due Date:	Mar 8, 2024
Source:	Members Only

REQUEST FOR PROPOSALS FOR AUDIOVISUAL EQUIPMENT AND INSTALLATION SERVICES

Addendum updated as of 3/01/2024

Introduction
The St. Louis Economic Development Partnership (the “Partnership”) is a nonprofit corporation, established under Section 501(c)(4) of the Internal Revenue Code for the purpose of promoting and developing industry, commerce, and economic development in St. Louis County and the City of St. Louis, creating high-quality business and employment opportunities, and enhancing the quality of life by advancing long-term, diversified growth throughout the St. Louis region.

The Partnership is currently moving to and renovating its office space located at 120 S. Central Avenue, Suite 200, St. Louis, MO (the “Property”). As a result, the Partnership issues this Request for Proposals (the “RFP”) for a qualified contractor to provide, deliver, and install audiovisual equipment for the Partnership’s training room, which holds approximately fifty (50) people, and board room, which holds approximately twenty-five (25) people (the “Services”). The audiovisual equipment will be used primarily to facilitate video conferencing via common platforms (such as Zoom, Teams, Webex, Google Meet, etc.) and to provide presentations for groups of individuals.

Scope of Services
The Services would include, but are not necessarily limited to, the following:
1. Evaluate the Partnership’s board room and training room and advise on optimal design and audiovisual solution needs.
2. Provide, deliver, and install all audiovisual equipment for the Property’s board room and training room. For more information on desired equipment, please refer to the specifications document attached hereto as Exhibit A. The Partnership is open to recommendations for equipment.
3. Assist with the installation of any existing equipment provided by the Partnership in the training room and board room.
4. Start the audiovisual system and check for proper operation.
5. Provide user training, as necessary.

PLEASE NOTE: The Partnership will consider proposals from firms able to provide some or all of the Services, and the Partnership reserves the right to select multiple firms. As a result, all interested firms are encouraged to submit proposals, even if a particular firm is not able or interested to provide the entire scope of services.

See the full RFP here .

Submission of Proposals
To be considered, proposals must be received no later than Friday, March 8, 2024, at 3:00 PM CST. Proposals received after the deadline identified above will not be considered.

Please RSVP to Bill Budde at Wbudde@stlpartnership.com , with a copy to Erika Castillo at Ecastillo@stlpartnership.com , to attend the scheduled walk throughs.

Electronic proposals should be sent by email to Ecastillo@stlpartnership.com .
St. Louis Economic Development Partnership
Attn: Erika Castillo
120 S. Central Ave, Suite 200
St. Louis, Missouri 63105
(314) 615-7663

Attachment Preview

Addendum to

Request for Proposals

AUDIOVISUAL EQUIPMENT

AND INSTALLATION SERVICES

Date: March 1, 2024

Revisions to Original RFP

This addendum is issued to supplement and extend the deadline for the original RFP, which is

attached as Exhibit A. The deadline has now been extended until Friday, March 8, 2024, to allow

for the opportunity to ask questions. Please submit all questions by noon on Tuesday, March 5,

2024. The new schedule is the following:

Schedule

RFP Published

Question Submitted & Answered by

Submission of Proposals by

Thursday, February 8, 2024

Tuesday, March 5, 2024

Friday, March 8, 2024

Questions about this RFP should be sent by email to ecastillo@stlpartnership.com. Any answers

to questions will be provided to all interested parties and will be released as an addendum to this

RFP on the Partnership’s website, https://stlpartnership.com/rfp-rfq/, on the date indicated above.

Electronic proposals should be sent by email to ecastillo@stlpartnership.com.

Questions & Answers

The following questions were submitted related to the RFP. The questions and answers are

provided below:

(1) How many input sources are needed, i.e., Computer, Televideo (Zoom), DIRECTV etc.?

• As much flexibility as possible. For virtual meetings, we prefer Zoom but also

use Webex, Google Meet, Teams, and occasionally, other platforms utilized

by international partners. Sometimes guests plug in their laptop with their

software platform and use our virtual conferencing equipment.

(2) Are there any audio sources other than computers, televideo, or microphone?

• These are only audio sources. Again, as much flexibility as possible is

desired.

(3) Have overhead speakers been pre-wired other than the conference speaker/microphone

system? If so, how many?

• In the past, our training rooms have had overhead speakers. It is common

for us to run video from a laptop with the video channeled to

monitors/screens, and the audio is then sent to overhead speakers.

(4) What is the seating placement in the training room?

• The priority is to have flexibility. The room layout will generally include

three or four rows facing the displays, but the tables are on wheels so the

layout can vary depending on group size and meeting intention. We often

have classroom, board room, and U-shaped configurations.

(5) Do the existing TVs have RS232, or will they be fed by IR Emitters and Cat 6?

• There will be two new 85” TVs in the training room. The Partnership

anticipates that Cat 6 wiring will be used. Our previous configuration in the

training room had Cat 6 plugged into HDMI/RS232 switches.

(6) How many and what type of microphones will be utilized?

• We anticipate needing two handheld wireless mics – one for the podium and

one for the crowd. Additionally, we would also anticipate needing a

lavalier/lapel microphone.

(7) What type of cameras will be utilized – (a) Front Camera and (b) rear PZT per room?

• We request the bidder to include four cameras total – one front and rear per

room, and then we can subtract if not needed.

Exhibit A

[Original RFP – Attached Below]

REQUEST FOR PROPOSALS

FOR

AUDIOVISUAL EQUIPMENT

AND INSTALLATION SERVICES

Issued by the St. Louis Economic Development Partnership

Proposals Due By:

3:00 PM on Friday, March 1, 2024

St. Louis Economic Development Partnership

ATTN: Erika Castillo

120 S. Central Ave., Suite 200

St. Louis, Missouri 63105

Ecastillo@stlpartnership.com

Introduction

The St. Louis Economic Development Partnership (the “Partnership”) is a nonprofit corporation,

established under Section 501(c)(4) of the Internal Revenue Code for the purpose of promoting

and developing industry, commerce, and economic development in St. Louis County and the

City of St. Louis, creating high-quality business and employment opportunities, and enhancing

the quality of life by advancing long-term, diversified growth throughout the St. Louis region.

The Partnership is currently moving to and renovating its office space located at 120 S. Central

Avenue, Suite 200, St. Louis, MO (the “Property”). As a result, the Partnership issues this

Request for Proposals (the “RFP”) for a qualified contractor to provide, deliver, and install

audiovisual equipment for the Partnership’s training room, which holds approximately fifty (50)

people, and board room, which holds approximately twenty-five (25) people (the “Services”).

The audiovisual equipment will be used primarily to facilitate video conferencing via common

platforms (such as Zoom, Teams, Webex, Google Meet, etc.) and to provide presentations for

groups of individuals.

Scope of Services

The Services would include, but are not necessarily limited to, the following:

1. Evaluate the Partnership’s board room and training room and advise on optimal

design and audiovisual solution needs.

2. Provide, deliver, and install all audiovisual equipment for the Property’s board room

and training room. For more information on desired equipment, please refer to the

specifications document attached hereto as Exhibit A. The Partnership is open to

recommendations for equipment.

3. Assist with the installation of any existing equipment provided by the Partnership in

the training room and board room.

4. Start the audiovisual system and check for proper operation.

5. Provide user training, as necessary.

PLEASE NOTE: The Partnership will consider proposals from firms able to provide some

or all of the Services, and the Partnership reserves the right to select multiple firms. As a

result, all interested firms are encouraged to submit proposals, even if a particular firm is

not able or interested to provide the entire scope of services.

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