REQUEST FOR PROPOSALS FOR PHOTOGRAPHY SERVICES Addendum

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Agency: St. Louis Economic Development Partnership
State: Missouri
Level of Government: State & Local
Category:
  • T - Photographic, Mapping, Printing, and Publications Services
Opps ID: NBD16821731464289633
Posted Date: Apr 4, 2024
Due Date: Apr 10, 2024
Source: Members Only

REQUEST FOR PROPOSALS FOR PHOTOGRAPHY SERVICES

Addendum – April 3, 2024
Deadline extended to Wednesday, April 10, 2024

Introduction

The St. Louis Economic Development Partnership (the “Partnership”) is a not-for-profit corporation, established under Section 501(c)(4) of the Internal Revenue Code for the purpose of promoting and developing industry, commerce, and economic development in St. Louis County and the City of St. Louis, creating high-quality business and employment opportunities, and enhancing the quality of life by advancing long-term, diversified growth throughout the St. Louis region.

The St. Louis Center for International Relations d/b/a World Trade Center Saint Louis (“WTC”) is a non-profit charitable organization organized for the purpose, among others, to promote international cooperation through job creation, new investment, exchanges, and development in the areas of economics, commerce, education, technology, and culture, and the advancement of international business growth and economic development opportunities.

The Partnership and WTC issue this Request for Proposals (“RFP”) for photography services at corporate events and community activities. This contract will be on an as-needed basis for an approximately six (6)-month period, from April 1, 2024, to September 30, 2024.

Scope of Services

The Partnership and WTC are requesting bids for photography services:

  • Photography is needed for corporate events and community activities; events may be small or large.
  • The types of pictures needed are of speakers, panelists, attendees, group shots, and backgrounds.
  • There are several events each month where photography is needed.
  • The duration of each event may be several hours.
  • Pictures must be high resolution and in formats suitable for commercial printing, websites, and social media.
  • Pictures (and rights to pictures) become property of the St. Louis Economic Development Partnership and the World Trade Center St. Louis.
  • Pictures must be delivered within 24 hours of the event or the next business day.
  • Due to the frequency and short notice of events, bids should include a retainer fee.

The approximate timeframe for services needed is April 1, 2024, to September 30, 2024.

See the full RFP here .

Submission of Proposals

To be considered, proposals must be received no later than Wednesday, April 10, 2024 , at 5:00 PM CST.

Electronic proposals should be sent by email to Klappin@stlpartnership.com

St. Louis Economic Development Partnership
ATTN: Kristin Lappin
120 S. Central, Suite 200
Clayton, Missouri 63105
314-615-7663

Attachment Preview

Addendum to
Request for Proposals
PHOTOGRAPHY SERVICES
Date: April 3, 2024
Revisions to Original RFP
This addendum is issued to amend and extend the deadline for the original RFP, which is
attached as Exhibit A. The deadline has now been extended to Wednesday, April 10, to allow
for the opportunity to review previously asked questions and ask any additional questions. Please
submit all questions by noon on Friday, April 5, 2024. The new schedule is the following:
Schedule
Question Submitted & Answered by
Submission of Proposals by
Friday, April 5, 2024
Wednesday, April 10, 2024
Questions about this RFP should be sent by email to SMullins@worldtradecenter-stl.com with a
copy to Klappin@stlpartnership.com. Any additional answers to questions will be provided to all
interested parties and will be released as an addendum to this RFP on the Partnership’s website,
https://stlpartnership.com/rfp-rfq/, on the date indicated above.
Electronic proposals should be sent by email to Smullins@worldtradecenter-stl.com and
Klappin@stlpartnership.com.
Questions & Answers
The following questions were submitted related to the RFP. The questions and answers are
provided below:
1. How many events per month/per six months?
• Generally, we anticipate that there will be around 2 to 4 events per month.
2. Are all the events/activities in the St Louis Area or Greater St Louis Area?
• Events will be mostly in St. Louis County and City; it would be rare to have
an event outside of St. Louis County and City.
3. What is the expectation of the photographer's duration at each event or activity?
• The photographer’s duration at each event could be 1 to 3 hours.
4. Can you send information from the winning proposal from the previous bid winner?
• We have not previously retained a photographer, so we do not have any
information on past winning proposals.
5. Since you will own all the photography, is there a need to archive photos?
• As for photo archiving – we typically need pictures ASAP. If you have
confirmation from us that we have received the pictures, we do not anticipate
the photographer needing much time/storage for archiving.
6. How does a retainer work?
• We are anticipating paying a set equal fee per month for six months. This
allows for both of us to determine if our schedules and photography needs
can line up.
7. How much notice will the photographer receive prior to an event?
• We will do our best to give you a 5-day heads-up so that you can plan in
relation to your other interests. For some events where we know much
planning has been completed, we might be able to give a longer lead time.
8. Does the photographer need to clear their schedule?
• No, we don’t ask you to clear your schedule. Generally, we believe that there
will be about 2 to 4 events per month. We will do our best to give you a 5-day
notice so that you can balance your schedule with your other client needs.
9. What is the largest resolution that you would need?
• Much (if not most) of the photos we need will be used in social media, our
website, and/or marketing materials (that typically have a size of 8.5x11).
Exhibit A
[Original RFP – Attached]
REQUEST FOR PROPOSALS
For
PHOTOGRAPHY SERVICES
Issued by the St. Louis Economic Development Partnership
And
World Trade Center St. Louis
Proposals Due by:
Friday, April 5, 2024, at 5:00PM
St. Louis Economic Development Partnership
ATTN: Kristin Lappin
120 S. Central, Suite 1200
Clayton, Missouri 63105
Klappin@stlpartnership.com
314-615-7663
Introduction
The St. Louis Economic Development Partnership (the “Partnership”) is a not-for-profit
corporation, established under Section 501(c)(4) of the Internal Revenue Code for the purpose of
promoting and developing industry, commerce, and economic development in St. Louis County
and the City of St. Louis, creating high-quality business and employment opportunities, and
enhancing the quality of life by advancing long-term, diversified growth throughout the St. Louis
region.
The St. Louis Center for International Relations d/b/a World Trade Center Saint Louis (“WTC”)
is a non-profit charitable organization organized for the purpose, among others, to promote
international cooperation through job creation, new investment, exchanges, and development in
the areas of economics, commerce, education, technology, and culture, and the advancement of
international business growth and economic development opportunities.
The Partnership and WTC issue this Request for Proposals (“RFP”) for photography services at
corporate events and community activities. This contract will be on an as-needed basis for an
approximately six (6)-month period, from April 1, 2024, to September 30, 2024.
Scope of Services
The Partnership and WTC are requesting bids for photography services:
• Photography is needed for corporate events and community activities; events may be
small or large.
• The types of pictures needed are of speakers, panelists, attendees, group shots, and
backgrounds.
• There are several events each month where photography is needed.
• The duration of each event may be several hours.
• Pictures must be high resolution and in formats suitable for commercial printing,
websites, and social media.
• Pictures (and rights to pictures) become property of the St. Louis Economic Development
Partnership and the World Trade Center St. Louis.
• Pictures must be delivered within 24 hours of the event or the next business day.
• Due to the frequency and short notice of events, bids should include a retainer fee.
The approximate timeframe for services needed is April 1, 2024, to September 30, 2024.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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