REQUEST FOR PROPOSALS For PHOTOGRAPHY SERVICES
| Agency: | St. Louis Economic Development Partnership |
|---|---|
| State: | Missouri |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16821790139821651 |
| Posted Date: | Mar 27, 2024 |
| Due Date: | Apr 5, 2024 |
| Source: | Members Only |
Introduction
The St. Louis Economic Development Partnership (the “Partnership”) is a not-for-profit corporation, established under Section 501(c)(4) of the Internal Revenue Code for the purpose of promoting and developing industry, commerce, and economic development in St. Louis County and the City of St. Louis, creating high-quality business and employment opportunities, and enhancing the quality of life by advancing long-term, diversified growth throughout the St. Louis region.
The St. Louis Center for International Relations d/b/a World Trade Center Saint Louis (“WTC”) is a non-profit charitable organization organized for the purpose, among others, to promote international cooperation through job creation, new investment, exchanges, and development in the areas of economics, commerce, education, technology, and culture, and the advancement of international business growth and economic development opportunities.
The Partnership and WTC issue this Request for Proposals (“RFP”) for photography services at corporate events and community activities. This contract will be on an as-needed basis for an approximately six (6)-month period, from April 1, 2024, to September 30, 2024.
Scope of Services
The Partnership and WTC are requesting bids for photography services:
- Photography is needed for corporate events and community activities; events may be small or large.
- The types of pictures needed are of speakers, panelists, attendees, group shots, and backgrounds.
- There are several events each month where photography is needed.
- The duration of each event may be several hours.
- Pictures must be high resolution and in formats suitable for commercial printing, websites, and social media.
- Pictures (and rights to pictures) become property of the St. Louis Economic Development Partnership and the World Trade Center St. Louis.
- Pictures must be delivered within 24 hours of the event or the next business day.
- Due to the frequency and short notice of events, bids should include a retainer fee.
The approximate timeframe for services needed is April 1, 2024, to September 30, 2024.
Submission of Proposals
To be considered, proposals must be received no later than Friday, April 5, 2024, at 5:00 PM CST.
Electronic proposals should be sent by email to Klappin@stlpartnership.com
St. Louis Economic Development Partnership
ATTN: Kristin Lappin
120 S. Central, Suite 200
Clayton, Missouri 63105
314-615-7663
Attachment Preview
REQUEST FOR PROPOSALS
For
PHOTOGRAPHY SERVICES
Issued by the St. Louis Economic Development Partnership
And
World Trade Center St. Louis
Proposals Due by:
Friday, April 5, 2024, at 5:00PM
St. Louis Economic Development Partnership
ATTN: Kristin Lappin
120 S. Central, Suite 200
Clayton, Missouri 63105
Klappin@stlpartnership.com
314-615-7663
Introduction
The St. Louis Economic Development Partnership (the “Partnership”) is a not-for-profit
corporation, established under Section 501(c)(4) of the Internal Revenue Code for the purpose of
promoting and developing industry, commerce, and economic development in St. Louis County
and the City of St. Louis, creating high-quality business and employment opportunities, and
enhancing the quality of life by advancing long-term, diversified growth throughout the St. Louis
region.
The St. Louis Center for International Relations d/b/a World Trade Center Saint Louis (“WTC”)
is a non-profit charitable organization organized for the purpose, among others, to promote
international cooperation through job creation, new investment, exchanges, and development in
the areas of economics, commerce, education, technology, and culture, and the advancement of
international business growth and economic development opportunities.
The Partnership and WTC issue this Request for Proposals (“RFP”) for photography services at
corporate events and community activities. This contract will be on an as-needed basis for an
approximately six (6)-month period, from April 1, 2024, to September 30, 2024.
Scope of Services
The Partnership and WTC are requesting bids for photography services:
• Photography is needed for corporate events and community activities; events may be
small or large.
• The types of pictures needed are of speakers, panelists, attendees, group shots, and
backgrounds.
• There are several events each month where photography is needed.
• The duration of each event may be several hours.
• Pictures must be high resolution and in formats suitable for commercial printing,
websites, and social media.
• Pictures (and rights to pictures) become property of the St. Louis Economic Development
Partnership and the World Trade Center St. Louis.
• Pictures must be delivered within 24 hours of the event or the next business day.
• Due to the frequency and short notice of events, bids should include a retainer fee.
The approximate timeframe for services needed is April 1, 2024, to September 30, 2024.
Proposal Content
Proposals must include, at a minimum, the following information:
1. Experience and Qualifications: Provide a cover letter to detail your professional
experience working in similar photography settings. Include the number of years of
experience you have in photography.
2. Sample of Previous Work: Provide at least 5-10 sample photographs of your work.
Photos must be high resolution and suitable for commercial printing, websites, and social
media.
3. Pricing. Provide all pricing, which may include hour rates, per event rates,
package/bundle rates, and a retainer fee.
4. Availability. Provide a statement of your availability to provide the services. The
successful candidate may begin work shortly after the selection process if available.
5. References. Provide 2-3 references that may speak to the quality of your work and
adaptability in professional settings.
Selection Criteria
Proposals submitted will be reviewed by the Partnership’s and WTC’s staff for completeness and
qualifications. The Partnership and WTC may choose the most highly qualified respondents for
an interview or further discussions. Selection of an applicant will be made based on the
following criteria:
1. Qualifications and experience of the applicant in similar settings.
2. Quality of photographs; preference will be given to high resolution photographs suitable
for commercial printing.
3. Price.
4. Availability to provide the services.
5. References.
6. Responsiveness to RFP requirements.
The Partnership and WTC actively encourage submission of proposals from disadvantaged
business enterprises and companies owned by minorities, women, immigrants, and veterans. The
Partnership does not discriminate on the basis of race, color, religion, creed, sex, sexual
orientation, gender, identity, age, ancestry, national origin, disability, or veteran status in
consideration of this award. Equal Opportunity Employer.
Terms and Conditions
The following terms and conditions apply to all proposals:
1. The Partnership and WTC reserve the right to reject any and all proposals submitted; to select
one or more responding parties; to void this RFP and the review process and/or terminate
negotiations at any time; to select separate responding parties for various components of the
scope of services; and to select a final party/parties from among the proposals received in
response to this RFP. Additionally, any and all RFP project elements, requirements and
schedules are subject to change and modification. The Partnership and WTC also reserve the
unqualified right to modify, suspend, or terminate at its sole discretion any and all aspects of this
RFP process, to obtain further information from any and all responding parties, and to waive any
defects as to form or content of the RFP or any responses by any party.
2. This RFP does not commit the Partnership or WTC to award a contract, defray any costs
incurred in the preparation of a response to this RFP, or contract for any services. All submitted
responses to this RFP become the property of the Partnership as public records. All proposals
may be subject to public review, on request, unless exempted as discussed elsewhere in this RFP.
3. By accepting this RFP and/or submitting a proposal in response thereto, each responding
party agrees for itself, its successors and assigns, to hold the Partnership, the St. Louis Economic
Development Partnership and its affiliated entities, St. Louis Center for International Relations
d/b/a World Trade Center St. Louis, St. Louis County, the City of St. Louis, and all of their
various agents, commissioners, directors, consultants, attorneys, officers and employees harmless
from and against any and all claims and demands of whatever nature or type, which any such
responding company, its representatives, agents, contractors, successors or assigns may have
against any of them as a result of issuing this RFP, revising this RFP, conducting the selection
process and subsequent negotiations, making a final recommendation, selecting a responding
party/parties or negotiating or executing an agreement incorporating the commitments of the
selected responding party.
4. By submitting responses, each responding party acknowledges having read this RFP in its
entirety and agrees to all terms and conditions set out in this RFP.
5. Responses shall be open and valid for a period of ninety (90) days from the due date of this
RFP.
Submission of Proposals
To be considered, proposals must be received no later than Friday, April 5, 2024, at 5:00 PM
CST.
Electronic proposals should be sent by email to Klappin@stlpartnership.com
St. Louis Economic Development Partnership
ATTN: Kristin Lappin
120 S. Central, Suite 1200
Clayton, Missouri 63105
314-615-7663
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