RFP # 067-2024
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Kilina Goldenberg, Buyer
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
Date Issued: March 7, 2024
Buyer’s Email: kilina.goldenberg@springfieldmo.gov
Telephone Number: 417-864-1594
REQUEST FOR PROPOSALS (RFP) #067-2024
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, DemandStar, from qualified persons or
firms interested in providing the following:
RESEARCH, REAL ESTATE ANALYSIS, MARKETING & TRAINING FOR
RETAIL RECRUITMENT
PROPOSALS MUST BE UPLOADED INTO THE DEMANDSTAR E-BIDDING SYSTEM PRIOR TO 3:00 P.M. (CST) ON
APRIL 9, 2024. Proposals will be read aloud publicly at the specified closing date and time via teleconference. To participate dial (425) 436-
6342, then enter access code 197264.
• Proposers are to submit all pages of this RFP identified with “RETURN THIS PAGE” stated on the bottom right corner of said pages. Failure
to do so shall render your proposal non-responsive.
• Proposals received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this bid.
• The cutoff for any questions about this RFP is March 28, 2024, at 10:00 A.M. (CST). Any questions shall be submitted in writing to the buyer
identified above.
• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.
A PRE-PROPOSAL CONFERENCE IS SCHEDULED FOR March 21, 2024, at 10:00 A.M. (CST). The pre-proposal conference shall be conducted via
videoconference. To participate email the Buyer, Kilina Goldenberg, kilina.goldenberg@springfieldmo.gov for the link and password. All interested
proposers are encouraged to participate.
The undersigned certifies that he/she has the authority to bind this company in a contract to supply the service or commodity in accordance with all terms
and conditions specified herein. Please type or print the information below.
Respondents are REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
Signature
City/State/Zip
Title
Telephone #
Fax #
Date
Tax ID #
E-mail
Revised: BC: 01/08/2024
Approved by Legal: 01/08/2024
Entity Type
______________________________________________
Missouri Charter Number or Exemption Number
Page 1 of 48
RETURN THIS PAGE
LEGAL NOTICE:
REQUEST FOR PROPOSAL NUMBER #067-2024
RFP # 067-2024
The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, DemandStar, from
qualified persons or firms interested in providing the following: Research, Real Estate Analysis, Marketing & Training for Retail
Recruitment.
VENDOR NOTE 1: To register with DemandStar go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate DemandStar go to: http://network.demandstar.com/wp-
content/uploads/2021/01/DemandStar-Supplier-User-Guide.pdf
VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact DemandStar toll-free at (866) 273-1863.
DemandStar office hours are 8:00 A.M. to 7:00 P.M. (CST) Monday through Friday. You can also contact the Division of Purchases at
(417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document between the hours of 8:00 A.M. to 5:00
P.M. (CST), Monday through Friday.
It is strongly recommended that vendors register with DemandStar as soon as possible to ensure your ability to provide a response
to this solicitation by the due date and time. If you have any issues with DemandStar setup or navigation call (206) 940-0305.
Proposals must be received electronically in the City’s e-bidding service provider DemandStar by 3:00 P.M. (CST), on April 9, 2024. The
names of the Offerors will be read aloud publicly at the specified proposal closing date and time via teleconference. To participate
dial (425) 436-6342, then enter access code 197264.
RFP documents and any addendums are available by accessing the City’s e-bidding service provider DemandStar at
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
For any contract for services greater than $5,000, the successful offeror shall comply with § 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the respondent reciting compliance is not sufficient. All bids should include the signed
and notarized Work Authorization Affidavit and the electronic signature page from the E-Verify program. A letter from the Offeror
reciting compliance is not sufficient. Remove E-Verify and Work Authorization Affidavit if the solicitation is for commodities.
The City is committed to providing opportunities to DBE, MBE, and WBEs and encourages such business enterprises to submit a
response to this solicitation.
Revised: BC: 1/08/2024
Approved by Legal: 01/08/2024
Page 2 of 48
Cover Title-Signature Page
Legal Notice
Table of Contents
TABLE OF CONTENTS
PART I
Description of Project and Services Required
1.0 Introduction
2.0 Scope of Services
3.0 City Provided Services
4.0 Additional Agreements
5.0 Tentative Timeline for RFP Process and Project Completion
PART II
Standard Instructions to Offerors and Conditions of Request for Proposal
1.0 Preparation of Proposals
2.0 Submission of Proposals
3.0 Legal Name and Signature
4.0 Modifications, Corrections, or Withdrawal of Proposals
5.0 Clarification and Addenda
6.0 Responsive and Responsible Offeror
7.0 Reserved Rights
8.0 The Right to Audit
9.0 Right to Protest
10.0 Ethical Standards
11.0 Applicable Law
12.0 Jurisdiction
13.0 Collusion
14.0 Conflict
15.0 Debarment and Suspension Status
16.0 RFP Forms
17.0 Payment Terms
18.0 Regulations
19.0 Proposal Opening
20.0 Request for Additional Information
21.0 Contract Documents
22.0 Ownership of Documents
23.0 Confidentiality of Documents
24.0 Equal Opportunity Clause
25.0 Business License
26.0 Nonresident/Foreign Contractors
27.0 Local Vendor Preference
Format, Content, and Submission of Proposals
1.0 Forms and Attachments
2.0 Proposal Due Date
3.0 Addenda
4.0 Selection Process
5.0 Awards
6.0 Budgetary Constraints
7.0 Order of Precedence
8.0 Affidavit for Service Contracts
9.0 Open Competition
10.0 Additional Purchases by Other Public Entities
11.0 Work Authorization Affidavit and E-Verify
PART III
Revised: BC: 1/08/2024
Approved by Legal: 01/08/2024
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RFP # 067-2024
12.0 Insurance Requirements
13.0 Compliance
14.0 Sample Contract
15.0 Questions Regarding Specifications or Proposal Process
16.0 Criteria for Award
Enclosure I, Proposal Ranking Score Sheet
Enclosure II, Interview Ranking Score Sheet
Enclosure III, Table of Contents for Submittal
Form No. 1: Provider Profile
Form No.2: Key Outside Consultants
Form No. 3: List of References and Experience
Form No. 4: Resumes of Key Personnel
Form No. 5: Project Approach Narrative
Form No. 6A: Task/Personnel Breakdown
Form No. 6B: Service-Related Expenses
Form No. 6C: Total Cost
Form No. 7 Affidavit of Compliance
Form No. 8 Certification Regarding Potential Conflicts of Interest
Form No. 9 Certification of Signature Authority Form
Form No. 10 Statement of “No Proposal”
Insurance Requirements
PART IV
Standard Terms and Conditions
PART V
Software-as-a-Service Terms and Conditions
PART VI
RFP # 067-2024
Revised: BC: 1/08/2024
Approved by Legal: 01/08/2024
Page 4 of 48
PART I
DESCRIPTION OF PROJECT AND SERVICES REQUIRED
RFP # 067-2024
1.0 INTRODUCTION/DESCRIPTION OF PROJECT/SERVICES:
The City of Springfield is seeking proposals from qualified firms/providers to develop and train on a plan for national retail and
restaurant recruitment to support the City’s economic development efforts.
1.1 DESCRIPTION OF OPERATIONS AND BACKGROUND:
With a major component of the City’s annual budget deriving from sales tax, staff must have a strong understanding of the
retail sector, how best to attract certain retailers, and the opportunities that the City may have. The City is seeking both in-
person training and customized data/analytics to better prepare City staff for retail recruitment and attraction.
2.0 SCOPE OF SERVICES:
2.1 The Service Provider shall have a minimum of five (5) years of experience in retail recruitment.
2.2 The Service Provider shall have a minimum of five (5) years of experience making outreach to property owners, brokers,
developers, retailers, restaurants, and other retail industry players on behalf of their customers.
2.3 The Service Provider must have a strong relationship with a full-service commercial real estate firm focused on retail
real estate.
2.4 The Service Provider must be able to demonstrate active participation in the International Council of Shopping Centers
and Retail Live.
2.5 The Service Provider must demonstrate experience in data collection, reporting, and identifying opportunities for the
expansion and attraction of new retail sales operations in the City.
2.6 The Service Provider must demonstrate experience beyond data collection and into relationships and connections with
retail operators.
2.7 The Service Provider must have at least ten (10) members of staff with a current Real Estate License, with knowledge of
Missouri Real Estate laws if licensed outside of Missouri.
2.8 The Service Provider must have at least one (1) member of staff with the CCIM (Certified Commercial Investment
Member) Professional Certification.
2.9 Provide training to City staff that provides an understanding of retail recruitment/attraction as well as desired retail
sectors that are a fit for Springfield, Missouri.
2.10 The ability to present data/metrics/charts and other sources to show City staff the status of the retail sector as well as
current opportunities the City may have as it stands today.
2.11 The Service Provider will provide both data/analytics on the City and the current retail climate to equip City staff with
what the data retailers are looking for AND in-person training that allows staff to be prepared to interact with developers
representing the retail sector using the data that has been provided by the Service Provider.
2.12 TECHNICAL REQUIREMENTS: If software is to be provided as part of the Service Provider’s services, all software
submitted for consideration must meet or exceed the minimum requirements as set forth below:
Revised: BC: 1/08/2024
Approved by Legal: 01/08/2024
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