HOSE REEL IRRIGATOR WITH HONDA GX630 ENGINE
| Agency: | City of Springfield |
|---|---|
| State: | Missouri |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16835289837756663 |
| Posted Date: | Mar 14, 2024 |
| Due Date: | Apr 11, 2024 |
| Solicitation No: | 065-2024IFB |
| Source: | Members Only |
| Bid Number: |
065-2024IFB
|
| Bid Title: |
HOSE REEL IRRIGATOR WITH HONDA GX630 ENGINE
|
| Category: | All Notifications – Division of Purchases |
| Status: | Open |
|
|||||||||||||||||||
Attachment Preview
IFB #065-2024
Amy Nelson, Buyer I
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Date Issued: March 14, 2024
Buyer’s Email: amy.nelson@springfieldmo.gov
Telephone Number: 417-864-1621
INVITATION FOR BID (IFB) #065-2024
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, DemandStar, from qualified persons or firms
interested in providing the following:
HOSE REEL IRRIGATOR WITH HONDA GX630 ENGINE
BIDS MUST BE UPLOADED INTO THE DEMANDSTAR E-BIDDING SYSTEM PRIOR TO 3:00 P.M. (CST) ON
THURSDAY, APRIL 11, 2024. Bids will be opened by the buyer listed above. Bids will be read aloud publicly at the specified bid opening
date and time via teleconference. To participate, dial (605) 313-5556. Then, enter access code 5128823.
• Bids shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to legally
bind the company. Bidders are to submit all pages of this IFB identified with “RETURN THIS PAGE” stated on the bottom right corner of
said pages. Failure to do so shall render your bid non-responsive.
• Bids received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this bid.
• The cutoff for any questions pertaining to this bid is March 28, 2024, at 3:00 P.M. (CST).
• HAND DELIVERED, FAXED, OR EMAILED BIDS WILL NOT BE ACCEPTED.
The undersigned certifies that they have the authority to bind the Bidder in a contract to supply the service or commodity in accordance with all terms
and conditions contained herein. Please type or print the information below.
Bidder is REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
Signature
City/State/Zip
Title
Telephone #
Fax #
Email Address
____________________________________________________
Date
Tax ID #
__________________________________________________
State of Missouri Charter Number or Exemption Number
Revised BC: 01/08/2024
Reviewed By Law: 01/08/2024
Page 1 of 32
RETURN THIS PAGE
TABLE OF CONTENTS:
Cover Title-Signature Page
Table of Contents
Legal Notice
Scope
Instructions to Bidders
Specific Requirements of Bid
Specifications
Pricing
Standard Terms and Conditions
List of References and Experience
Affidavit of Compliance
Certification Regarding Potential Conflicts of Interest
Statement of “No Bid”
IFB #065-2024
Page 1
Page 2
Page 3
Page 4
Page 4
Page 13
Page 15
Page 19
Page 21
Page 29
Page 30
Page 31
Page 32
Revised: BC: 01/08/2024
Reviewed by Law: 01/08/2024
Page 2 of 32
IFB #065-2024
LEGAL NOTICE:
INVITATION FOR BID #065-2024
The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, DemandStar, from qualified
persons or firms interested in providing the following: HOSE REEL IRRIGATOR WITH HONDA GX630 ENGINE
VENDOR NOTE 1: To register with DemandStar go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate DemandStar go to: http://network.demandstar.com/wp-
content/uploads/2021/01/DemandStar-Supplier-User-Guide.pdf
VENDOR NOTE 3: If you have issues registering or uploading a bid, please contact DemandStar toll-free at (866) 273-1863. DemandStar
office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You can also contact the Division of Purchases at (417)
864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document between the hours of 8:00 A.M. to 5:00 P.M.
Central Time, Monday through Friday.
It is strongly recommended that vendors register with DemandStar as soon as possible to ensure your ability to provide a response to
this solicitation by the due date and time. If you have any issues with DemandStar setup or navigation call (206) 940-0305.
Bids must be received electronically in the City’s e-bidding service provider DemandStar by 3:00 P.M. (CST), on THURSDAY, APRIL 11, 2024.
Bids will be read aloud publicly at the specified bid opening date and time via teleconference. To participate, dial (605) 313-5556. Then,
enter access code 5128823.
Bidding documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, Demand Star
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Purchasing Division’s webpage https://www.springfieldmo.gov/bids.aspx
The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such
business enterprises to submit responses.
Revised: BC: 01/08/2024
Reviewed by Law: 01/08/2024
Page 3 of 32
IFB #065-2024
1.0 SCOPE: The City of Springfield is seeking qualified firms or persons to provide a HOSE REEL IRRIGATOR WITH HONDA GX630
ENGINE. A contract will be issued in the form of a one-time contract in the form of a purchase order.
1.1 INSTRUCTIONS TO BIDDERS
1.2 BID OPENING: Bids submitted in response to this Invitation for Bid (IFB) will be opened in the presence of Purchasing officials at
the due date and time indicated on the IFB. Bids will be read aloud publicly at the specified bid opening date and time via
teleconference. To participate, dial (605) 313-5556. Then, enter access code 5128823.
1.3 PREPARATION OF BIDS:
1.3.1 Bidders are expected and required to examine and understand any drawings, specifications, schedules, and all
instructions related to this Invitation for Bid (IFB). Failure to do so will be at the Bidder's risk.
1.3.2 Each Bidder shall furnish the information required by the IFB. The Bidder shall sign the IFB. Erasures or other changes
must be initialed by the person signing the offer.
1.3.3
Unit Price for each unit Bid shall be shown and such price shall include packing unless otherwise specified. Freight or
shipping shall be included in the Unit Price unless requested as a single line item. A total shall be entered in the total
column for each item Bid. In case of a discrepancy between a Unit Price and an Extended Price, the Unit Price will be
presumed to be correct. Said Unit Price shall be utilized by the City to calculate the correct Extended Price for
determining potential award.
1.3.4 Alternate Bids for supplies or services, other than those specified, shall not be considered unless authorized by the IFB.
Bidders shall submit complete specifications on all Alternate Bids unless otherwise provided by this IFB.
1.3.5 Alternate Bids without complete specifications may be rejected. Alternate Bids and exceptions may be rejected.
1.3.6 Alternate Bids and exceptions to Bid clauses must be clearly noted on the Affidavit of Compliance Form.
1.3.7 Unless otherwise provided by the IFB, Bidders shall state a definite time for delivery of supplies or services after receipt
of the order.
1.3.8 Time, if stated as a number of days, shall include Saturdays, Sundays, and holidays.
1.3.9 If the item has a trade name, brand, or catalog number, all such information shall be stated in the Bid.
1.3.10 Prices quoted are to be firm, final and shall include shipping F.O.B. Destination whereby all transportation charges shall
be paid by the Contractor unless requested as a single line item.
1.4 SUBMISSION OF BIDS:
1.4.1
To be considered responsive, bids must be uploaded to the City’s e-bidding service, DemandStar at
https://www.demandstar.com/app/agencies/missouri/city-of-springfield-mo-division-of-purchases/procurement-
opportunities/3894aba0-44a9-412c-9975-cc538ff783a7 prior to the specified due date and time. It shall be the sole
responsibility of the Bidder to have their Bid uploaded on or before the stated due date and time.
1.4.2 E-mailed, hand-delivered, or faxed Bids shall not be considered.
1.4.3 Submission of a Bid constitutes an assignment by the Bidder of all anti-trust claims that the Bidder may have under the
Federal and State laws resulting from this Contract.
1.4.4 In submitting bids, the Bidder agrees that the City of Springfield shall have ninety (90) calendar days in which to accept
or reject any of the bids submitted unless otherwise specified.
Revised: BC: 01/08/2024
Reviewed by Law: 01/08/2024
Page 4 of 32
1.4.5 Bidders shall submit all required and identified Bid documents to be considered responsive.
IFB #065-2024
1.5 LEGAL NAME AND SIGNATURE: Bids shall clearly indicate the legal name, physical address, e-mail address, and telephone
number of the Bidder (company, firm, corporation, partnership, or individual). Respondents’ legal company name must be
identified as the SAME on their submitted W-9 and Certificate of Insurance (COI). Bids may be manually, electronically, or digitally
signed above the printed name and title of the signer on the Affidavit of Compliance page. The signer shall have the authority to
legally bind the company to the submitted Bid. Failure to properly sign the TITLE-SIGNATURE PAGE shall invalidate same, and it
shall not be considered for award.
1.6 CORRECTIONS: Corrections, erasures, or other changes must be initialed by the person signing the offer. Bids signed by an agent
are to be accompanied by evidence of their authority to sign on behalf of the Bidder. If a correction is necessary, draw a single
line through the entered figure and enter the corrected figure above it.
1.7 CLARIFICATION AND ADDENDA:
1.7.1
Each Bidder shall examine all IFB documents and shall judge all matters relating to the adequacy and accuracy of such
documents. Any inquiries or suggestions concerning the interpretation, clarification, or additional information
pertaining to the IFB shall be made through the Division of Purchases in writing. No oral interpretations shall be made
to any Bidder by the City. The issuance of written addenda is the official method whereby interpretation, clarification,
or additional information shall be given. Receipt of an addendum to an IFB by a Bidder must be acknowledged by signing
and uploading the addendum with your bid response to
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 prior to the opening time
and date.
1.7.2
It shall be the responsibility of each Bidder, prior to submitting their Bid, to check the Division of Purchases e-bidding
platform at https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 to determine
if addenda were issued and to make such addenda a part of their Bid.
1.8 IFB EXPENSES: All expenses for making Bids to the City are to be borne solely by the Bidder.
1.9 IRREVOCABLE OFFER: No bid shall be withdrawn after the date and time set for opening Bids. All Bids shall, upon opening,
constitute an irrevocable period of ninety (90) calendar days until one or more of the Bids have been duly accepted by the City.
1.10 RESPONSIVE AND RESPONSIBLE BIDDER: To be responsive, a Bidder shall submit a Bid that conforms in all material respects to
the requirements set forth in this IFB. To be a responsible Bidder, the Bidder shall have the capability to fully perform the contract
requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment, and credit which
will ensure good faith performance. The lowest responsible Bidder shall mean the Bidder who makes the lowest Bid to sell goods
or services of a quality which conforms closest to the quality of goods or services set forth in the specifications or otherwise
required by the City and who is known to be fit and capable to perform the Bid as made.
1.11 QUALIFICATIONS OF BIDDERS: Each Bidder shall submit a Statement of Bidder's Qualifications with their bid submittal. The City
shall have the right to take such actions as it deems necessary to determine the ability of the Bidder to perform the work
contemplated by this IFB Bidders shall furnish to the City such additional information and data as may be requested and shall
cooperate with the City in all respects. The City reserves the right to reject any bid where an investigation or consideration does
not satisfy the City that the Bidder is qualified to properly carry out the contract documents' terms.
1.12 THE RIGHT TO AUDIT: The Bidder agrees to furnish supporting detail as may be required by the City to support charges or
invoices, to make available for audit purposes all records covering charges pertinent to the purchase, and to make appropriate
adjustments in the event discrepancies are found. The cost of any audit will be paid by the City. The City shall have the right to
audit the Bidder’s records pertaining to the work/product for a period of three (3) years after final payment.
Revised: BC: 01/08/2024
Reviewed by Law: 01/08/2024
Page 5 of 32
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.