Promotional Products RFP 2024

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Agency:	Saint Louis Zoo
State:	Missouri
Level of Government:	State & Local
Category:	99 - Miscellaneous
Opps ID:	NBD16837951277398129
Posted Date:	Mar 20, 2024
Due Date:	Apr 11, 2024
Source:	Members Only

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Project Name: Promotional Products RFP 2024

Project Number: 2024-01-009

Issue for Bid

Project Manual

Date: March 20, 2024

Candace Bingham

Director of Procurement

Saint Louis Zoo

One Government Drive

St. Louis, MO 63110

cbingham@stlzoo.org

TABLE OF CONTENTS

INVITATION TO BIDDERS.............................................................................................................................. 3

SCOPE OF WORK........................................................................................................................................... 3

REQUEST FOR BID......................................................................................................................................... 6

APPENDIX A SAINT LOUIS ZOO STIPULATED SUM BID FORM ..................................................................... 9

APPENDIX B SUPPLIER DIVERSITY UTILIZATION STATEMENT.................................................................... 13

APPENDIX C STATE OF MISOURI EXEMPTION FROM MISSOURI SALES AND USE TAX ON PURCHASES.... 16

APPENDIX D POLICY ON SUPPLIER DIVERSITY ON SAINT LOUIS ZOO CONTRACTS ................................... 17

INVITATION TO BIDDERS

PROJECT

Promotional Products RFP 2024

SCOPE OF WORK

The Saint Louis Zoo (“Zoo”) is accepting proposals for supplying branded and promotional

products in order to establish a preferred vendor of record. The intent of this request for

proposal is to identify a single vendor yet the Zoo reserves the right to award on a nonexclusive

and/or an item basis. The primary purpose of this merchandise will be for use by multiple

departments throughout the Zoo such a Marketing, Membership, Creative Services, Donor

Relations, Marlin Perkins Society, Human Resources, and Education for various projects and

events. Items for retail sale and apparel are excluded. The Zoo will enter into a two (2)-year

contract, starting June 1, 2024, with an option to extend an additional two (2) years upon

mutual agreement.

PROPOSAL REQUIREMENTS

Please detail in the following order.

I. Overview

a. Provide an overview of the organization including the full legal name of the

institution, state of organization and supervisory and regulatory authorities that

oversee the institution.

b. Summarize the ownership and management of the firm.

c. Describe any significant changes in the management and/or structure of your firm,

including mergers that have occurred during the past three years.

d. List any foreseeable or anticipated organizational changes in the next 24 months.

II. Profile

a. List the location of your firm's main office and the locations of offices in the City and

County of St. Louis MO.

b. Provide the address of the office location to service the Saint Louis Zoo.

c. Identify the individual who will serve as the primary company representative along

with their contact information, job description, background experience and

qualifications.

d. Provide a brief overview of other representatives assigned to the Saint Louis Zoo’s

account, their roles and responsibilities and their background and experience.

III. Volume

a. Provide a summary of the organizations volume for each of the past three years.

b. Provide an overview of the various sales channel focus.

c. Provide a 2024 price list with current available products and proposed pricing level.

IV. Resources

a. Define graphic art in house capabilities.

b. Describe in detail the firm’s special capabilities and core competencies.

c. List any of the firm’s certifications/credentials or awards.

d. Describe the firm’s breadth of line, commitment to service and sales support.

e. Explain how your firm would be a cultural and strategic fit to the Saint Louis Zoo.

f. Provide examples of the organization’s commitment to customer service.

g. List warehousing capabilities should the Zoo need to store large purchases for

delivery on an as needed basis.

h. Define billing processes and how the organization responds to unforeseeable costs.

(i.e. tariffs, material increases etc.).

V. References

a. Provide list of three references including company name, contact, title, email

address and phone number.

b. Detail length of service with each reference.

SELECTION CRITERIA

1. Scope of Work (25 points)

2. Pricing (25 points)

3. Previous experience on similar types of work (15 points)

4. Ability to start and timeline (15 points)

5. References (10 points)

6. Supplier Diversity Participation (5 points)

7. Tax Base/Focus Geography (5 points)

BID DOCUMENTS

Bid Documents will be available on March 20, 2024 at: https://stlzoo.org/vendoropportunities

PROPOSAL QUESTIONS

All questions must be received by April 3, 2024 for issuing of addendums. All emailed questions

and answers will be shared with all responders. The source of the questions will remain

anonymous. Addendums will be placed on the Zoo website as they become available:

https://stlzoo.org/vendoropportunities. Any oral responses shall be unofficial and not binding on

the Zoo.

BID DATE

Proposals will be accepted on or before 3:00 p.m. on April 11, 2024. Only electronic

submissions will be accepted. Please submit the Proposal as a single pdf to the following link.

https://stlzoopoc.egnyte.com/ul/svHkVsRVtM

To ensure ease of submission, consider uploading well ahead of the deadline time. Late

submissions will not be accepted.

Any submitted proposal shall remain valid and subject to acceptance for ninety (90) days after

the proposal due date.

NOTE: Failure to include a completed Supplier Diversity Utilization Statement will result in

participation recorded as NONRESPONSIVE/ DISQUALIFIED at bid opening.

ZOO CONTACTS

Questions concerning this solicitation shall be submitted via email to Candace Bingham, Director

of Procurement at cbingham@stlzoo.org.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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