BCS- ITB# 2024-04 Lawn Services
| Agency: | Birmingham City Schools |
|---|---|
| State: | Alabama |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16846169212539738 |
| Posted Date: | Mar 25, 2024 |
| Due Date: | May 9, 2024 |
| Solicitation No: | ITB# 2024-04 |
| Source: | Members Only |
BCS- ITB# 2024-04 Lawn Services
Notice is hereby given that the Birmingham Board of Education (the “Board”) will accept bids for ITB #2024-04, Lawn Services. Sealed bids must be submitted to the Birmingham Board of Education, Purchasing Department, Room 202, 2015 Park Place North, Birmingham, Alabama 35203, by Thursday, May 9, 2024, 10:00 AM CDT . Bids are due and will be opened at this time.
Attachment Preview
INVITATION TO BID
To Prospective Bidders:
(IRB)
Solicitation Number: ITB #2024-04
Title: Lawn Services
Release Date:
Address:
Phone:
Email:
March 22, 2024
Birmingham Board of Education
2015 Park Place North
Birmingham, AL 35203
205.231.4885
purchasing@bhm.k12.al.us
Notice is hereby given that the Birmingham Board of Education (the “Board”) will accept bids for ITB #2024-04, Lawn Services. Sealed
bids must be submitted to the Birmingham Board of Education, Purchasing Department, Room 202, 2015 Park Place North, Birmingham,
Alabama 35203, by Thursday, May 9, 2024, 10:00 AM CDT. Bids are due and will be opened at this time.
Faxed or emailed bids are not acceptable. The Invitation to Bid document is available on the District’s website at
https://www.bhamcityschools.org/Page/332. For important dates, please refer to 1.7 – ITB Schedule of Events. There will be a Pre-
Bid Conference and Site Visits. For details, refer to 1.11 – Pre-Bid Conference and Site Visits.
Bidder may not withdraw bid after the time set for the opening thereof, unless the award of the contract is delayed for a period
exceeding ninety (90) calendar days. The Board reserves the right to reject any or all bids, and to waive all informalities in bidding and
to award the contract to the lowest responsible Bidder in accordance with applicable law.
It is not the policy of the Board to award contracts on the basis of price alone, quality and suitability to purpose and the needs of the
Board being controlling factors. When applicable, warranty and maintenance agreement will be considered in determining the lowest
responsible Bidder.
THE BOARD WILL NOT ACCEPT BIDS THAT ARE LATE.
Company:
By: Edward McMullen
Edward McMullen, Director of Purchasing
Telephone:
Address:
Fax:
City:
State:
Zip Code:
Email:
Typed/Printed Name
Title
Authorized Signature
Date
NO RESPONSE – I hereby submit a “NO RESPONSE” for the following reason(s):
Insufficient time to respond to ITB.
Schedule will not permit us to respond.
We do not offer the product or service requested.
Unable to meet specifications.
Unable to meet insurance requirements.
Remove our company from further correspondence.
Other__________________________________________
Please submit “No Response” via email to: purchasing@bhm.k12.al.us
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ENVELOPE LABEL
SEALED BID ENCLOSED
(To Be Opened by Purchasing Official Named Below)
General Contractor’s License #: ______________________________
Respondent’s Name: ________________________________________________
Primary Contact:
________________________________________________
Respondent’s Address: ________________________________________________
________________________________________________
Email Address
________________________________________________
Submit Response To:
Edward McMullen, Director of Purchasing
Birmingham Board of Education
Purchasing Department, Room 202
2015 Park Place North
Birmingham, Alabama 35203
Solicitation No. & Title: ITB #2024-04 – Lawn Services
Solicitation Due Date & Time: Thursday, May 9, 2024, 10:00 AM CDT
Page 2 of 52
TABLE OF CONTENTS
SECTION
DESCRIPTION
PAGE
1.1 Purpose ........................................................................................................................................ 5
1.2 District Background..................................................................................................................... 5
1.3 Minimum Eligibility Requirements ............................................................................................. 5
1.4 State of Alabama Immigration Law (Act 2011-535)................................................................... 6
1.5 Contract Term.............................................................................................................................. 8
1.6 Additional Purchases ................................................................................................................... 8
1.7 ITB Schedule of Events ............................................................................................................... 9
1.8 Bidder Inquiries ........................................................................................................................... 9
1.9 Representatives............................................................................................................................ 9
1.10 Addenda....................................................................................................................................... 9
1.11 Pre-Bid Conference and Site Visits ........................................................................................... 10
Bidder will be responsible for their own measurement. ......................................................................... 10
1.12 Bid Due Date ............................................................................................................................. 10
1.13 Bid Opening Date ...................................................................................................................... 11
1.14 Prime Bidder.............................................................................................................................. 11
1.15 Bid Submittal Items ................................................................................................................... 11
1.16 Bid Preparation .......................................................................................................................... 12
1.17 Additional Information .............................................................................................................. 13
1.18 Withdrawal of Bid ..................................................................................................................... 13
1.19 Late Bid ..................................................................................................................................... 13
1.20 Rejection of Bid......................................................................................................................... 13
1.21 Acceptance of Bid ..................................................................................................................... 13
1.22 Award ........................................................................................................................................ 13
1.23 Protests ...................................................................................................................................... 14
1.24 Disputes and Appeals ................................................................................................................ 14
1.25 Cost of Preparation, Submitting Bid/Oral Presentation............................................................. 14
2 SCOPE OF WORK ................................................................................................................................. 14
2.1 Scope of Work ........................................................................................................................... 14
2.2 Hours of Operation – Service Calls ........................................................................................... 25
2.3 Bidder’s Personnel..................................................................................................................... 25
2.4 Cleaning of Worksite ................................................................................................................. 25
3 TERMS AND CONDITIONS ................................................................................................................... 26
3.1 Bid Validity Period.................................................................................................................... 26
3.2 Disposition of Bid...................................................................................................................... 26
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3.3 Bid Security ............................................................................................................................... 26
3.4 Insurance Requirements ............................................................................................................ 26
3.5 Orders ........................................................................................................................................ 27
3.6 Purchase Orders......................................................................................................................... 27
3.7 Invoicing and Payment .............................................................................................................. 27
3.8 Gratuities ................................................................................................................................... 28
3.9 Non-Discrimination ................................................................................................................... 28
3.10 Confidential and Proprietary ..................................................................................................... 28
3.11 Cancellation/Termination .......................................................................................................... 28
3.12 Permits and Licenses ................................................................................................................. 28
3.13 Independent Contractor ............................................................................................................. 28
3.14 Delegation, Subcontracts and Assignment ................................................................................ 29
3.15 Procurement Rules..................................................................................................................... 29
3.16 Force Majeure............................................................................................................................ 29
3.17 Governing Laws, Ordinances and Regulations ......................................................................... 29
3.18 Public Disclosure....................................................................................................................... 29
3.19 Pending Legal Actions............................................................................................................... 29
3.20 Warranty of Price ...................................................................................................................... 29
3.21 Safety Warranty......................................................................................................................... 29
3.22 Right to Purchase Elsewhere ..................................................................................................... 30
SCHOOL/FACILITY LOCATIONS – SEE CUTTING SCHEDULE ....................................................................... 31
5 ATTACHMENT A – BID SHEET ................................................................................................................... 31
ATTACHMENT B – INSURANCE REQUIREMENTS ........................................................................................ 38
ATTACHMENT C – ADDENDA ACKNOWLEDGEMENT.................................................................................. 41
ATTACHMENT D – REFERENCES .................................................................................................................. 42
ATTACHMENT E – CERTIFICATION REGARDING DEBARMENT .................................................................... 43
ATTACHMENT F – ALABAMA CHILD PROTECTION ACT OF 1999, CHAPTER 22A ........................................ 44
ATTACHMENT G – BCS MINORITY PARTICIPATION PROGRAM .................................................................. 45
ATTACHMENT H – BCIA MINORITY PARTICIPATION ................................................................................... 46
ATTACHMENT I – STATE OF ALABAMA IMMIGRATION LAW CERT. OF COMPLIANCE................................ 47
ATTACHMENT J – DRUG-FREE WORKPLACE CERTIFICATION...................................................................... 48
ATTACHMENT K – BID CERTIFICATION........................................................................................................ 49
ATTACHMENT L – NON-COLLUSION CERTIFICATION .................................................................................. 50
ATTACHMENT M – VENDOR QUESTIONNAIRE......................................................................................... 51
ATTACHMENT N – DISCLOSURE STATEMENT .............................................................................................. 52
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INTRODUCTION
1.1 Purpose
The Birmingham Board of Education (the “Board”) is seeking bids from qualified firms (hereafter called “Bidders”)
to provide services for Lawn Services, in accordance with the terms, conditions, and requirements contained in
this Invitation to Bid (ITB).
The intent of this ITB is for the successful Bidder to provide the expertise and services requested with the
expected result to be economical and provide the school system with a higher level of product quality, reliability,
performance, and customer service.
In order to ensure that the required services have the highest possible quality, the Board is interested in
establishing a contract with a Bidder experienced and qualified in such contracts that will provide the quality and
services requested in a professional and timely manner.
Nothing herein is intended to exclude any responsible Bidder, or in any way restrain or restrict competition. On
the contrary, all responsible Bidders are encouraged to submit a bid and their bids are solicited.
1.2 District Background
The Birmingham City School District is located in the heart of the Birmingham/Metropolitan area in the center of
a large, diverse and culturally mixed community filled with a long rich history. In the business of educating
children since 1874, our system is comprised of 42 schools that service the 99 neighborhoods located within the
city where the education of over 22,000 students is our top priority.
With the mission to guide all students to achieve excellence in a safe, secure, and nurturing environment, the
Birmingham City School System is the 5th largest school system in Alabama and is governed by an elected board
of nine members, representing the nine districts within the city. Birmingham City Schools employs over 2,700
certified and classified workers; and operates on an annual budget of approximately $302 million dollars.
For more information, please visit the District's website at www.bhamcityschools.org.
1.3 Minimum Eligibility Requirements
The District has established minimum qualifications which Bidders must meet in order for the Bidder’s response
to be considered responsive.
▪ Bidder must provide a copy of valid/current business license to conduct business in the State of Alabama
or applicable home state.
▪ Bidder must be in business for a minimum of three (3) years providing similar goods and/or services as
required in this solicitation.
▪ Bidder must provide a minimum of three (3) references for completed and/or current projects that
demonstrate the firm’s expertise and capabilities of said or similar services.
▪ Bidder is in good standing with federal, state, and municipal jurisdictions to conduct business with the
District and is not under investigation or engaged in litigation that would hinder the conduct of business.
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