RFP 2024-05 Special Ed Cameras
| Agency: | Birmingham City Schools |
|---|---|
| State: | Alabama |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16846931014404859 |
| Posted Date: | Mar 15, 2024 |
| Due Date: | Apr 10, 2024 |
| Solicitation No: | RFP 2024-05 |
| Source: | Members Only |
RFP 2024-05 Special Ed Cameras
Notice is hereby given that the Birmingham Board of Education (the “Board”) will accept proposals for RFP #2024-05, Special
Education Camera System, Sealed proposal must be submitted to the Birmingham Board of Education, Purchasing Department,
Room 202, 2015 Park Place North, Birmingham, Alabama 35203, by 2:00 PM CDT on April 10, 2024. Proposals are due and will
be opened at this time.
Attachment Preview
REQUEST FOR PROPOSAL (RFP)
Special Education Camera System
To Prospective Proposers:
RFP #2024-05
Release Date: February 27 , 2024
Notice is hereby given that the Birmingham Board of Education (the “Board”) will accept proposals for RFP #2024-05, Special
Education Camera System, Sealed proposal must be submitted to the Birmingham Board of Education, Purchasing Department,
Room 202, 2015 Park Place North, Birmingham, Alabama 35203, by 2:00 PM CDT on April 10, 2024. Proposals are due and will
be opened at this time.
Faxed or emailed proposals are not acceptable. The Request for Proposal document is available on the District’s website at
https://www.bhamcityschools.org/Page/332. There will be a Mandatory Pre-Proposal Conference. For details, refer to 3.9 – Pre-
Proposal Conference. For important dates, please refer to 3.5 – RFP Schedule of Events. Proposals will only be accepted by proposers
attending the Mandatory Pre-Proposal Conference.
Proposer may not withdraw proposal after the time set for the opening thereof, unless the award of the contract is delayed for
a period exceeding ninety (90) calendar days. The Board reserves the right to reject any or all proposals, and to waive all
formalities in proposing and to award the contract to the lowest responsible Proposer in accordance with applicable law.
It is not the policy of the Board to award contracts on the basis of price alone, quality and suitability to purpose and the needs
of the Board being controlling factors. When applicable, warranty and maintenance agreement will be considered in determining
the lowest responsible Proposer.
THE BOARD WILL NOT ACCEPT PROPOSALS THAT ARE LATE.
Company:
Address:
By: Edward McMullen
Edward McMullen, Director of Purchasing
Birmingham City Schools
Telephone:
Fax:
City:
State:
Zip Code:
Email:
Typed/Printed Name
Title
Authorized Signature
Date
NO RESPONSE – I hereby submit a “NO RESPONSE” for the following reason(s):
Insufficient time to respond to RFP.
Schedule will not permit us to respond.
We do not offer the product or service requested.
Unable to meet specifications.
Unable to meet insurance requirements.
Remove our company from future correspondence.
Other__________________________________________
Please submit “No Response” via email to: purchasing@bhm.k12.al.us
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ENVELOPE LABEL
SEALED PROPOSAL ENCLOSED
(To Be Opened By Purchasing Official Named Below)
Respondent’s Name: ________________________________________________
Primary Contact:
________________________________________________
Respondent’s Address: ________________________________________________
________________________________________________
Respondent’s Email: ________________________________________________
Submit Response To:
Edward McMullen, Director of Purchasing
Birmingham Board of Education
Purchasing Department, Room 202
2015 Park Place North
Birmingham, Alabama 35203
Solicitation No. & Title: RFP #2024-05 – SPECIAL EDUCATION CAMERA SYSTEM
Solicitation Due Date & Time: Tuesday, April 4, 2023, 10:00 AM CDT
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SECTION
TABLE OF CONTENTS
DESCRIPTION
PAGE
Table of Contents
SECTION 1: INTRODUCTION....................................................................................................6
1.1 Purpose ............................................................................................................................. 6
1.2 District Background .......................................................................................................... 6
SECTION 2: SCOPE OF SERVICES/SPECIFICATIONS...........................................................7
2.1 Overview...........................................................................................................................7
2.2 Project Summary .............................................................................................................. 7
2.3 Proposed Contract.............................................................................................................8
2.4 Project Areas.....................................................................................................................8
2.5 Electrical (provided by others) ...................................................................................... 11
2.6 Conduit (provide by others)............................................................................................11
2.7 Low Voltage Cabling – Between Camera and Data Switch in Classroom .................... 11
2.8 Existing Low Voltage Cabling and Network Outlet with Internet Connection..............11
2.9 Locations of Special Education - Self- Contained Classrooms .....…………………….11
SECTION 3: INSTRUCTIONS TO PROPOSERS ..................................................................... 12
3.1 Minimum Eligibility Requirements ................................................................................ 12
3.2 State of Alabama Immigration Law (Act 2011-535)......................................................12
3.3 Contract Term ................................................................................................................. 13
3.4 Additional Purchases ...................................................................................................... 13
3.5 RFP Schedule of Events ................................................................................................. 13
3.6 Proposer Inquiries ........................................................................................................... 13
3.7 Representatives ............................................................................................................... 14
3.8 Addenda .......................................................................................................................... 14
3.9 Pre-Proposal Conference ................................................................................................ 14
3.10 Proposal Due Date .......................................................................................................... 14
3.11 Prime Proposer................................................................................................................15
3.12 Proposal Opening Date ................................................................................................... 15
3.13 Proposal Preparation ....................................................................................................... 15
3.14 Proposal Submittal Items ................................................................................................ 15
3.15 Evaluation ....................................................................................................................... 19
3.16 Award ............................................................................................................................. 20
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3.17 Additional Information ................................................................................................... 21
3.18 Withdrawal of Proposal .................................................................................................. 21
3.19 Late Proposal .................................................................................................................. 21
3.20 Rejection of Proposal......................................................................................................21
3.21 Acceptance of Proposal .................................................................................................. 21
3.22 Protests............................................................................................................................22
3.23 Disputes and Appeals ..................................................................................................... 22
3.24 Cost of Preparation, Submitting Proposal/Oral Presentation ......................................... 22
SECTION 4: TERMS AND CONDITIONS................................................................................ 23
4.1 Proposal Validity Period.................................................................................................23
4.2 Disposition of Proposal................................................................................................... 23
4.3 Proposal Security ............................................................................................................ 23
4.4 Insurance Requirements..................................................................................................23
4.5 Orders ............................................................................................................................. 23
4.6 Purchase Orders .............................................................................................................. 24
4.7 Invoicing and Payment ................................................................................................... 24
4.8 Gratuities.........................................................................................................................24
4.9 School District Regulations ............................................................................................ 25
4.10 Identification...................................................................................................................25
4.11 Cancellation/Termination ............................................................................................... 25
4.12 Non-Discrimination ........................................................................................................ 26
4.13 Confidential and Proprietary........................................................................................... 26
4.14 Permits and Licenses ...................................................................................................... 26
4.15 Independent Contractor .................................................................................................. 26
4.16 Subcontractors ................................................................................................................ 26
4.17 Delegation, Subcontracts and Assignment ..................................................................... 26
4.18 Procurement Rules..........................................................................................................26
4.19 Force Majeure ................................................................................................................. 27
4.20 Governing Laws, Ordinances and Regulations .............................................................. 27
4.21 Defense and Indemnification .......................................................................................... 27
4.22 Public Disclosure ............................................................................................................ 27
4.23 Pending Legal Actions....................................................................................................27
4.24 Warranty of Price............................................................................................................27
4.25 Right to Purchase Elsewhere .......................................................................................... 28
EXHIBITS ..................................................................................................................................... 29
EXHIBIT 1 District Calendar .................................................................................................... 29
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EXHIBIT 2 Schools with Special Education Classrooms ........................................................ 30
EXHIBIT 3 Basis of Design for the Camera System ................................................................ 37
EXHIBIT 4 Narrative Description of Camera System and Bill of Materials ............................ 37
ATTACHMENT A - Proposal Sheet.........................................................................................38
ATTACHMENT B - Insurance Requirements .......................................................................... 41
ATTACHMENT C - Addenda Acknowledgement ................................................................... 44
ATTACHMENT D - References ............................................................................................... 45
ATTACHMENT E - Certification Regarding Debarment ........................................................ 46
ATTACHMENT F - Alabama Child Protection Act of 1999, Chapter 22A ............................. 47
ATTACHMENT G - BCS Minority Participation Program......................................................48
ATTACHMENT H - Minority Participation Form ................................................................... 49
ATTACHMENT I - State of Alabama Immigration Law Certification of Compliance ........... 50
ATTACHMENT J - Drug-Free Workplace Certification ......................................................... 51
ATTACHMENT K - Proposal Certification ............................................................................. 52
ATTACHMENT L - Non-Collusion Certification .................................................................... 53
ATTACHMENT M - Disclosure Statement..............................................................................54
ATTACHMENT N - Federal Contract Guidelines……………………………………………55
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