BCS RFP # 2024-06 Technology Integration Annual Support
| Agency: | Birmingham City Schools |
|---|---|
| State: | Alabama |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16846931016426232 |
| Posted Date: | Mar 15, 2024 |
| Due Date: | Apr 2, 2024 |
| Solicitation No: | BCS RFP # 2024-06 |
| Source: | Members Only |
BCS RFP # 2024-06 Technology Integration Annual Support
Notice is hereby given that the Birmingham Board of Education (the “Board”) will accept proposals for RFP #2024-06, Technology Integration Annual Support. Sealed proposal must be submitted to the Birmingham Board of Education, Purchasing Department, Room 202, 2015 Park Place North, Birmingham, Alabama 35203, by 2:00 PM CDT on Tuesday, April 2, 2024. Proposals are due and will be opened at this time.
BCS RFP 2024-06 Technology Integration Annual Support.pdf
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REQUEST FOR PROPOSAL (RFP)
Technology Integration Annual Support
To Prospective Proposers:
RFP #2024-06
Release Date: March 12, 2024
Notice is hereby given that the Birmingham Board of Education (the “Board”) will accept proposals for RFP #2024-06, Technology
Integration Annual Support. Sealed proposal must be submitted to the Birmingham Board of Education, Purchasing Department,
Room 202, 2015 Park Place North, Birmingham, Alabama 35203, by 2:00 PM CDT on Tuesday, April 2, 2024. Proposals are due
and will be opened at this time.
Faxed or emailed proposals are not acceptable. The Request for Proposal document is available on the district’s website at
https://www.bhamcityschools.org/Page/332. For important dates, please refer to 3.5 – RFP Schedule of Events.
Proposer may not withdraw proposal after the time set for the opening thereof, unless the award of the contract is delayed for
a period exceeding ninety (90) calendar days. The Board reserves the right to reject any or all proposals, and to waive all
formalities in proposing and to award the contract to the lowest responsible Proposer in accordance with applicable law.
It is not the policy of the Board to award contracts on the basis of price alone, quality and suitability to purpose and the needs
of the Board being controlling factors. When applicable, warranty and maintenance agreement will be considered in determining
the lowest responsible Proposer.
THE BOARD WILL NOT ACCEPT PROPOSALS THAT ARE LATE.
Company:
Address:
City:
State:
Zip Code:
By: Edward McMullen
Edward McMullen, Director of Purchasing
Birmingham City Schools
Telephone:
Fax:
Email:
Typed/Printed Name
Title
Authorized Signature
Date
NO RESPONSE – I hereby submit a “NO RESPONSE” for the following reason(s):
Insufficient time to respond to RFP.
Schedule will not permit us to respond.
We do not offer the product or service requested.
Unable to meet specifications.
Unable to meet insurance requirements.
Remove our company from future correspondence.
Other__________________________________________
Please submit “No Response” via email to: purchasing@bhm.k12.al.us
Birmingham City Schools
Technology Integration Annual Support
ENVELOPE LABEL
SEALED PROPOSAL ENCLOSED
(To Be Opened by Purchasing Official Named Below)
Respondent’s Name: ________________________________________________
Primary Contact:
________________________________________________
Respondent’s Address: ________________________________________________
________________________________________________
Respondent’s Email: ________________________________________________
Submit Response To:
Edward McMullen, Director of Purchasing
Birmingham Board of Education
Purchasing Department, Room 202
2015 Park Place North
Birmingham, Alabama 35203
Solicitation No. & Title: RFP #2024-06 – Technology Integration Annual Support
Solicitation Due Date & Time: Tuesday, April 2, 2024, 2:00 PM CDT
The proposal response must be in a sealed envelope (including those hand delivered,
envelopes/boxes by USPS or any other delivery or courier services).
RFP #2024-06
Page 2 of 44
Birmingham City Schools
Technology Integration Annual Support
TABLE OF CONTENTS
SECTION
DESCRIPTION
PAGE
Table of Contents
SECTION 1: INTRODUCTION ................................................................................................................. 5
1.1 Purpose ........................................................................................................................................ 5
1.2 District Background..................................................................................................................... 5
SECTION 2: SCOPE OF SERVICES/SPECIFICATIONS ........................................................................ 6
SECTION 3: INSTRUCTIONS TO PROPOSERS ..................................................................................... 9
3.1 Minimum Eligibility Requirements ............................................................................................. 9
3.2 State of Alabama Immigration Law (Act 2011-535)................................................................... 9
3.3 Contract Term............................................................................................................................ 10
3.4 Additional Purchases ................................................................................................................. 11
3.5 RFP Schedule of Events ............................................................................................................ 11
3.6 Proposer Inquiries...................................................................................................................... 11
3.7 Representatives.......................................................................................................................... 12
3.8 Addenda..................................................................................................................................... 12
3.9 Proposal Due Date ..................................................................................................................... 12
3.10 Prime Proposer .......................................................................................................................... 13
3.11 Proposal Opening Date .............................................................................................................. 13
3.12 Proposal Preparation.................................................................................................................. 13
3.13 Proposal Submittal Items........................................................................................................... 14
3.15 Evaluation.................................................................................................................................. 17
3.16 Award ........................................................................................................................................ 18
3.17 Additional Information .............................................................................................................. 19
3.18 Withdrawal of Proposal ............................................................................................................. 19
3.19 Late Proposal ............................................................................................................................. 20
3.20 Rejection of Proposal................................................................................................................. 20
3.21 Acceptance of Proposal ............................................................................................................. 20
3.22 Protests ...................................................................................................................................... 20
3.23 Disputes and Appeals ................................................................................................................ 20
3.24 Cost of Preparation, Submitting Proposal/Oral Presentation..................................................... 20
SECTION 4: TERMS AND CONDITIONS ............................................................................................. 21
4.1 Proposal Validity Period............................................................................................................ 21
4.2 Disposition of Proposal ............................................................................................................. 21
4.3 Bid Security ............................................................................................................................... 21
4.4 Insurance Requirements ............................................................................................................ 21
4.5 Orders ........................................................................................................................................ 21
RFP #2024-06
Page 3 of 44
Birmingham City Schools
Technology Integration Annual Support
4.6 Purchase Orders......................................................................................................................... 21
4.7 Invoicing and Payment .............................................................................................................. 21
4.8 Gratuities ................................................................................................................................... 22
4.9 School District Regulations ....................................................................................................... 22
4.10 Identification.............................................................................................................................. 22
4.11 Cancellation/Termination .......................................................................................................... 23
4.12 Non-Discrimination ................................................................................................................... 23
4.13 Confidential and Proprietary ..................................................................................................... 23
4.14 Permits and Licenses ................................................................................................................. 24
4.15 Independent Contractor ............................................................................................................. 24
4.16 Subcontractors ........................................................................................................................... 24
4.17 Delegation, Subcontracts and Assignment ................................................................................ 24
4.18 Procurement Rules..................................................................................................................... 24
4.19 Force Majeure............................................................................................................................ 24
4.20 Governing Laws, Ordinances and Regulations ......................................................................... 24
4.21 Defense and Indemnification..................................................................................................... 25
4.22 Public Disclosure....................................................................................................................... 25
4.23 Pending Legal Actions............................................................................................................... 25
4.24 Warranty of Price ...................................................................................................................... 25
4.25 Right to Purchase Elsewhere ..................................................................................................... 25
EXHIBITS .................................................................................................................................................. 26
EXHIBIT 1 District Calendar ................................................................................................................. 26
EXHIBIT 2 Schools ............................................................................................................................... 27
EXHIBIT 3 Student Enrollment By Grade Level ................................................................................ 279
ATTACHMENT C - Addenda Acknowledgement................................................................................. 34
ATTACHMENT D - References ............................................................................................................ 35
ATTACHMENT E - Certification Regarding Debarment...................................................................... 36
ATTACHMENT F - Alabama Child Protection Act of 1999, Chapter 22A .......................................... 37
ATTACHMENT G - BCS Minority Participation Program ................................................................... 38
ATTACHMENT H - Minority Participation Form................................................................................. 39
ATTACHMENT I - State of Alabama Immigration Law Certification of Compliance ......................... 40
ATTACHMENT J - Drug-Free Workplace Certification ....................................................................... 41
ATTACHMENT K - Proposal Certification........................................................................................... 42
ATTACHMENT L - Non-Collusion Certification ................................................................................. 43
ATTACHMENT M - Disclosure Statement ........................................................................................... 44
RFP #2024-06
Page 4 of 44
Birmingham City Schools
Technology Integration Annual Support
SECTION 1: INTRODUCTION
1.1 Purpose
The Birmingham Board of Education (the "Board") is inviting proposals from vendors to supply a technology
integration support specialist. This specialist will facilitate the integration of technology across all subjects in
grades K-12, with a strong emphasis on enhancing Literacy and Numeracy.
The objective of this Request for Proposals (RFP) is to seek proposals from established and respected
organizations. These proposals should aim to deliver continuous job-embedded professional development for
teachers, administrators, and support staff. The focus is on fostering the seamless integration of technology,
including iPads, MacOS devices, and Viewsonic Viewboards, into the daily curriculum.
The professional development and support offered will adhere to the standards set forth in the Alabama Course
of Studies and the Alabama Literacy and Numeracy Act. Successful integration will be gauged by enhancements
in teaching and learning, as evidenced by improvements on state assessments, and recognition of schools as
distinguished learning institutions on a national level.
1.2 District Background
The Birmingham City School District is located in the heart of the Birmingham/Metropolitan area in the center of
a large, diverse, and culturally mixed community filled with a long rich history. In the business of educating
children since 1874, our system is comprised of 43 schools that service the 99 neighborhoods located within the
city where the education of over 20,000 students is our top priority.
The mission of Birmingham City Schools is to guide all students to achieve excellence in a safe, secure, and
nurturing environment. The vision is that BCS will be a recognized leader in public education, meeting the needs
of a diverse student population prepared to succeed in a global society.
For more information, please visit the district’s website at www.bhamcityschools.org.
RFP #2024-06
Page 5 of 44
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