MHA-04-B-2024 FLOORING SERVICES

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Agency:	Mobile Housing Board
State:	Alabama
Level of Government:	State & Local
Category:	N - Installation of Equipment S - Utilities and Training Services
Opps ID:	NBD16862449363899127
Posted Date:	Apr 2, 2024
Due Date:	Apr 17, 2024
Solicitation No:	MHA-04-B-2024
Source:	Members Only

Title	Details	Status	Download
MHA-04-B-2024 FLOORING SERVICES	Clarification Questions due by: April 10, 2024 by 2:00 P.M. cst., Bids Due by April 17, 2024 by 10:00 A.M. cst., Mobile Housing Authority is looking to contract with a qualified contractor to provide Floor Covering Services for the agency and affiliates.	Active	Download

Attachment Preview

INVITATION FOR BIDS (IFB) NO. MHA-04-B-2024, Flooring Services

TDD/TTY 1-800-545-1833, EXTENSION 824

www.mobilehousing.org

SOLICITATION TYPE

Invitation for Bid (“IFB”)

SOLICITATION

IDENTIFICATION NUMBER

SOLICITATION TITLE

MHA-04-B-2024

FLOORING SERVICES

ISSUE DATE

CLARIFICATION INQUIRIES

METHOD OF SUBMISSION

April 2, 2024

https://procurement.mobilehousing.org

CLARIFICATION QUESTIONS

& INQUIRIES DEADLINE

April 10, 2024, by 2:00 P.M., CST

BIDS DUE DATE/OPENING,

TIME AND LOCATION

ANTICIPATED AWARD

APPROVAL BY MHA BOARD

OF COMMISSIONERS

Wednesday, April 17, 2024, by 10:00 A.M., CST

Mobile Housing Authority Central Office

151 S. Claiborne Street

Mobile, AL 36602

May 2024

METHOD OF SUBMISSION

Interested bidders shall furnish (1)original bid

package in a sealed envelope clearly marked

“Flooring Services”

Attention: Tuwana Williams, Chief Procurement

Officer

INVITATION FOR BIDS (IFB) NO. MHA-04-B-2024, Flooring Services

IFB Document

Section

1.0

2.0

2.1

3.0

3.1

3.2

3.3

3.4

3.5

3.6

3.7

4.0

4.1

4.2

4.3

4.4

5.0

5.1

5.2

5.3

5.4

5.5

5.6

5.7

5.8

5.9

5.10

Table of Contents

Description

Introduction

IFB Information at a Glance

MHA’S Reservation of Rights

Scope of Work/Technical Specifications

General Requirements

Bid Format

Tabbed Bid Submittal

Additional Information Pertaining to the Pricing Items

Not to Exceed Maximum Amount

Bid Submission

Bidder's Responsibilities--Contact With MHA

Pre-Bid Conference

Recap of Attachments

Bid Evaluation

Public Opening

Responsive Evaluation

Responsible Evaluation

Restrictions

Contract Award

Lowest Responsive and Responsible Bidder

Contract Award Procedure

Contract Conditions

Contract Period

License and Insurance Requirements

Contract Services Standards

Execution of Contract

Indemnification

Contractual Requirements

Contractor Not an Agent

Page

INVITATION FOR BIDS (IFB) NO. MHA-04-B-2024, Flooring Services

INTRODUCTION

The Housing Authority (hereinafter, “MHA”) is a public entity that was formed in 1937 to federally

subsidize housing and housing assistance to low-income families, within the City of Mobile. The MHA

is headed by a Chief Executive Officer (CEO) and is governed by a five-person board of commissioners

and is subject to the requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”)

and MHA’s procurement policy.

Currently, Mobile Housing Authority is an asset management and affordable housing agency which is

authorized to administer federal, state, local and private housing assets and resources and provide

those resources largely to low and moderate-income families. Mobile Housing Authority provides

those resources primarily through: (i) the management of approximately 3,409+ units of affordable

housing fixed in some thirteen (13) communities within the City of Mobile, Alabama and in other

portions of Mobile County, Alabama; (ii) the management of approximately 3,900+ Housing Choice

Vouchers supported by the U.S. Department of Housing and Urban Development (“HUD”); (iii) the

management of several mixed-income financed communities; (iv) redevelopment and repositioning

strategies and initiatives. For the purpose of this IFB, Mobile Housing Authority and all of the affiliated

companies will be designated as “MHA”. MHA’s annual financial resources are approximately $53+

Million. The Mobile Housing Authority currently has 76 employees.

In keeping with its mandate to provide efficient and effective services. MHA is now soliciting

qualified, license and insured entities to provide the above noted services to the Mobile Housing

Authority. All bids submitted in response to this solicitation must conform to all of the requirements

and specifications outlined within this document and any designated attachments in its entirety. In

keeping with Section 3 of the Act of 1968, and in accordance with the goals of HUD, MHA requires

Section 3 participation as outlined in attached form HUD 5370-C- General Condition for Non-

Construction Contracts in accordance to 24 CFR Part 75.

INVITATION FOR BIDS (IFB) NO. MHA-04-B-2024, Flooring Services

IFB INFORMATION AT A GLANCE

MHA CONTACT PERSON

HOW TO OBTAIN THE IFB DOCUMENTS ON THE

APPLICABLE INTERNET SITE

Tuwana Williams, Phone: 251-434-2245,

Email: twilliams@mobilehousing.org

1. Access procurement.mobilehousing.org (no “www”).

2. Click on the “Login” button or register for access.

3. Download the file.

PRE-BID CONFERENCE

HOW TO FULLY RESPOND TO THIS IFB BY

SUBMITTING A BID SUBMITTAL

BID SUBMITAL RETURN & DEADLINE

ANTICIPATED APPROVAL BY MHA’s BOARD OF

COMMISSIONERS

Will not be held.

1. As directed within Section 3.1 of the IFB document.

2. As instructed within Section 3.0 of the IFB document,

submit 1 "hard copy" bid to the Mobile Housing

Authority’s Procurement office.

*Wednesday, April 17, 2024

Acquisition Management Services Department

151 S Claiborne Street., Mobile, AL 36602

*(The "hard copy" bid must be received in-hand and time-

stamped by MHA by no later than 10:00 a.m. on this

date).

May 2024

Mobile Housing Authority Central Office

151 S. Claiborne St., Mobile, AL 36602

1.0 MHA’S RESERVATION OF RIGHTS:

1.1 The MHA reserves the right to reject any or all bids, to waive any informality in the

IFB process, or to terminate the IFB process at any time, if deemed by the MHA to be

in its best interests.

1.2 The MHA reserves the right not to award a contract pursuant to this IFB.

1.3 The MHA reserves the right to terminate a contract awarded pursuant to this IFB, at

any time for its convenience upon 10 days written notice to the successful bidder(s).

1.4 The MHA reserves the right to determine the days, hours and locations that the

successful bidder(s) shall provide the services called for in this IFB.

1.5 The MHA reserves the right to retain all bids submitted and not permit withdrawal for

a period of 60 days subsequent to the deadline for receiving bids without the written

consent of the MHA Contracting Officer (CO).

1.6 The MHA reserves the right to negotiate the fees proposed by the bidder entity.

1.7 The MHA reserves the right to reject and not consider any bid that does not meet the

requirements of this IFB, including but not necessarily limited to incomplete bids

and/or bids offering alternate or non-requested services.

INVITATION FOR BIDS (IFB) NO. MHA-04-B-2024, Flooring Services

1.8 The MHA shall have no obligation to compensate any bidder for any costs incurred in

responding to this IFB.

1.9 The MHA shall reserve the right to at any time during the IFB or contract process to

prohibit any further participation by a bidder or reject any bid submitted that does

not conform to any of the requirements detailed herein. By accessing the

procurement.mobilehousing.org Procurement Website (hereinafter, the “noted

Procurement Website”) and by downloading this document, each prospective bidder is

thereby agreeing to abide by all terms and conditions listed within this document and

within the noted Procurement Website, and further agrees that he/she will inform the

CO in writing within 5 days of the discovery of any item listed herein or of any item

that is issued thereafter by the MHA that he/she feels needs to be addressed. Failure

to abide by this time frame shall relieve the MHA, but not the prospective bidder, of

any responsibility pertaining to such issue.

2.0 SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S): The purpose of this IFB is

to solicit qualified contractors that the MHA may award a contract for Flooring Services.

2.1 General Requirements: The intent of these floor covering specifications is to set

forth Contractor to provide cost of LVT in bulk. The MHA reserves the right to

purchase additional flooring related items not listed under this contract.

Enhanced Work Items: The Contractor to furnish all labor, material and tools required

to install new LVT flooring as per the minimum specifications with the addition of wood

flooring repairs including but not limited to the replacement of subflooring,

underlayment, framing including sills, vapor barrier, concrete pads and insulation

when needed.

Luxury Vinyl Flooring Specifications:

1. Brand: Mannington (or approved equal)

a. Thickness:.098- 2.5 mm

b. 18” x 18” square tile boxed 12 pieces per carton

c. Wear Layer 20 mil.

Color: Noche Travertine (SS5S4590) or as selected by the Mobile Housing Authority from

Standard Manufactures Colors. Minimum 15-year Commercial Warranty

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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