MHA-03-B-2024 Relocation and Moving Services
| Agency: | Mobile Housing Board |
|---|---|
| State: | Alabama |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD16862888938772070 |
| Posted Date: | Mar 5, 2024 |
| Due Date: | Apr 3, 2024 |
| Solicitation No: | MHA-03-B-2024 |
| Source: | Members Only |
| Title | Details | Status | Download |
|
MHA-03-B-2024 Relocation and Moving Services
|
Clarification Questions due by: March 19, 2024 by 2:00 P.M. cst., Bids Due by April 3, 2024 by 10:00 A.M. cst., Mobile Housing Authority is looking to contract with a qualified contractor to provide Relocation and Moving Services for the agency and affiliates. |
Active | Download |
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INVITATION FOR BIDS (IFB) NO. MHA-03-B-2024, RELOCATION SERVICES
TDD/TTY 1-800-545-1833, EXTENSION 824
www.mobilehousing.org
SOLICITATION TYPE
Invitation for Bid (“IFB”)
SOLICITATION
IDENTIFICATION NUMBER
SOLICITATION TITLE
MHA-03-B-2024
RELOCATION SERVICES
ISSUE DATE
CLARIFICATION INQUIRIES
METHOD OF SUBMISSION
March 5, 2024
https://procurement.mobilehousing.org
CLARIFICATION QUESTIONS
& INQUIRIES DEADLINE
March 19, 2024, by 2:00 P.M., CST
BIDS DUE DATE/OPENING,
TIME, AND LOCATION
ANTICIPATED AWARD
APPROVAL BY MHA BOARD
OF COMMISSIONERS
April 3, 2024, by 10:00 A.M., CST
Mobile Housing Authority Central Office
151 South Claiborne Street
Mobile, Alabama 36602
May 2024
METHOD OF SUBMISSION
Interested bidders shall furnish (1) original bid
package in a sealed envelope clearly marked
“Relocation Services”
Attention: Tuwana Williams, Chief Procurement Officer
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INVITATION FOR BIDS (IFB) NO. MHA-03-B-2024, RELOCATION SERVICES
IFB Document
Section
1.0
2.0
3.0
3.1
3.2
3.3
3.4
3.5
3.6
3.7
4.0
4.1
4.2
4.3
4.4
5.0
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
Table of Contents
Description
Introduction
IFB Information at a Glance
MHA’S Reservation of Rights
Scope of Work/Technical Specifications
Bid Format
Tabbed Bid Submittal
Additional Information Pertaining to the Pricing Items
Not to Exceed Maximum Amount
Bid Submission
Bidder's Responsibilities--Contact With MHA
Pre-Bid Conference
Recap of Attachments
Bid Evaluation
Public Opening
Responsive Evaluation
Responsible Evaluation
Restrictions
Contract Award
Lowest Responsive and Responsible Bidder
Contract Award Procedure
Contract Conditions
Contract Period
License and Insurance Requirements
Contract Services Standards
Execution of Contract
Indemnification
Contractual Requirements
Contractor Not an Agent
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INVITATION FOR BIDS (IFB) NO. MHA-03-B-2024, RELOCATION SERVICES
INTRODUCTION
Mobile Housing Authority (hereinafter, “MHA”) is a public entity that was formed in 1937 to
federally subsidize housing and housing assistance to low-income families, within the City of
Mobile. The MHA is headed by the Chief Executive Officer (CEO) and is governed by a five-person
board of commissioners and is subject to the requirements of Title 24 of the Code of Federal
Regulations (hereinafter, “CFR”) and MHA’s procurement policy.
Currently, Mobile Housing Authority is an asset management and affordable housing agency which is
authorized to administer federal, state, local and private housing assets and resources and provide
those resources largely to low and moderate-income families. Mobile Housing Authority provides
those resources primarily through: (i) the management of approximately 3,409+ units of affordable
housing fixed in some thirteen (13) communities within the City of Mobile, Alabama and in other
portions of Mobile County, Alabama; (“HUD”); (ii) the management of several mixed-income
financed communities; (iii) redevelopment and repositioning strategies and initiatives. For the
purpose of this IFB, Mobile Housing Authority and all of the affiliated companies will be designated
as “MHA”. MHA’s annual financial resources are approximately $53+ Million. The Mobile Housing
Authority currently has 76 employees.
In keeping with its mandate to provide efficient and effective services. MHA is now soliciting
qualified, license and insured entities to provide the above noted services to the Mobile Housing
Authority. All bids submitted in response to this solicitation must conform to all the requirements
and specifications outlined within this document and any designated attachments in its entirety. In
keeping with Section 3 of the Act of 1968, and in accordance with the goals of HUD, MHA requires
Section 3 participation as outlined in attached form HUD 5370-C- General Condition for Non-
Construction Contracts in accordance to 24 CFR Part 75.
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INVITATION FOR BIDS (IFB) NO. MHA-03-B-2024, RELOCATION SERVICES
IFB INFORMATION AT A GLANCE
MHA CONTACT PERSON
HOW TO OBTAIN THE IFB DOCUMENTS ON THE
APPLICABLE INTERNET SITE
Tuwana Williams, Phone: 251-434-2245,
Email: twilliams@mobilehousing.org
1. Access procurement.mobilehousing.org (no “www”).
2. Click on the “Login” button or register for access.
3. Download the file.
PRE-BID CONFERENCE
HOW TO FULLY RESPOND TO THIS IFB BY
SUBMITTING A BID SUBMITTAL
BID SUBMITAL RETURN & DEADLINE
ANTICIPATED APPROVAL BY MHA’s BOARD OF
COMMISSIONERS
Will not be held.
1. As directed within Section 3.1 of the IFB document.
2. As instructed within Section 3.0 of the IFB document,
submit 1 "hard copy" bid to the Mobile Housing
Authority’s Procurement office.
*Wednesday, April 3, 2024
Acquisition Management Services Department
151 S. Claiborne St. Mobile, Alabama 36602
*(The "hard copy" bid must be received in-hand and time-
stamped by MHA by no later than 10:00 a.m. on this
date).
May 2024
Mobile Housing Authority Central Office
151 S. Claiborne St., Mobile, AL 36602
1.0 MHA’S RESERVATION OF RIGHTS:
1.1 The MHA reserves the right to reject any or all bids, to waive any informality in the
IFB process, or to terminate the IFB process at any time, if deemed by the MHA to be
in its best interests.
1.2 The MHA reserves the right not to award a contract pursuant to this IFB.
1.3 The MHA reserves the right to terminate a contract awarded pursuant to this IFB, at
any time for its convenience upon 10 days written notice to the successful bidder(s).
1.4 The MHA reserves the right to determine the days, hours, and locations that the
successful bidder(s) shall provide the services called for in this IFB.
1.5 The MHA reserves the right to retain all bids submitted and not permit withdrawal for
a period of 60 days subsequent to the deadline for receiving bids without the written
consent of the MHA Contracting Officer (CO).
1.6 The MHA reserves the right to negotiate the fees proposed by the bidder entity.
1.7 The MHA reserves the right to reject and not consider any bid that does not meet the
requirements of this IFB, including but not necessarily limited to incomplete bids
and/or bids offering alternate or non-requested services.
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INVITATION FOR BIDS (IFB) NO. MHA-03-B-2024, RELOCATION SERVICES
1.8 The MHA shall have no obligation to compensate any bidder for any costs incurred in
responding to this IFB.
1.9 The MHA shall reserve the right to at any time during the IFB or contract process to
prohibit any further participation by a bidder or reject any bid submitted that does
not conform to any of the requirements detailed herein. By accessing the
procurement.mobilehousing.org Procurement Website (hereinafter, the “noted
Procurement Website”) and by downloading this document, each prospective bidder
is thereby agreeing to abide by all terms and conditions listed within this document
and within the noted Procurement Website, and further agrees that he/she will
inform the CO in writing within 5 days of the discovery of any item listed herein or of
any item that is issued thereafter by the MHA that he/she feels needs to be
addressed. Failure to abide by this time frame shall relieve the MHA, but not the
prospective bidder, of any responsibility pertaining to such an issue.
2.0 SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S): The purpose of this IFB is
to solicit qualified contractors that the MHA may award a contract for Relocation and Moving
Services.
2.1 Description of Services: The Contractor shall supply all labor and equipment services as
may be necessary to fulfill the requirements of this solicitation. In the delivery or performance
of the goods and business services, the Contractor shall use its best efforts to provide the goods
and business services set forth in the Contract (and any resulting Task Order and Notice to
Proceed) and such goods and services shall be delivered timely and in good workmanlike
fashion employing the Contractor’s best efforts to complete the goods and services in the
best and soundest way and in the most expeditious and economical manner consistent with
the interests of MHA. Moreover, the delivery of the goods and services shall all comply with
the laws of the United States, applicable regulations, and standards of the U.S. Department
of Housing and Urban Development (“HUD”), and all applicable state, county, city and
local codes and ordinances.
This contract is to provide packing and moving services for up to 1 (one), 2 (two), 3 (three),
4 (four), 5 (five) bedrooms of furniture. The Mobile Housing Authority reserves the right to
make multiple awards with no guaranteed minimum. Apartment buildings are comprised of
one or two-story, single-family duplexes and row houses.
General Conditions
A. The scope of relocation services includes relocating residents to other MHA properties
within the city of Mobile and private sector housing.
B. The Contractor shall receive written notification from MHA of the scheduled moving
dates.
C. The Contractor is expected to report to the Management office to sign in when they are
on-site and to fully cooperate with the MHA staff.
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