Commissioning services for the Municipal Recreation Center Project

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Agency:	City of Decatur
State:	Alabama
Level of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction S - Utilities and Training Services
Opps ID:	NBD16871823020192791
Posted Date:	Feb 27, 2024
Due Date:	Mar 12, 2024
Source:	Members Only

Commissioning AgentIssue Date: Feb 26, 2024 Bid Number: 24-008 Deadline Date: Mar 12, 2024 Deadline Time: 2:30 PM

The City of Decatur is seeking qualification submissions for Commissioning services for the Municipal Recreation Center Project. The project involves the construction of a new complex to house the city’s current and future recreation needs.

The complex will be built at the southwest corner of Wilson Morgan Park. The address for the facility will be 300 Beltline Road SW, Decatur, AL 35601.

The selected firm will provide commissioning services for the Municipal Recreation Center project.

Submissions must be received before: March 12, 2024 at 2:30 pm by Email in PDF format to Michael Garber (Construction Manager City of Decatur Parks and Rec) mgarber@fitebuilding.com.

All questions or need for clarification shall be sent in writing via email to Michael Garber, Fite Building Company (Construction Manager) on behalf of the City of Decatur, Purchasing Agent.

Downloads:

Bid #24-008

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REQUEST FOR QUALIFICAITONS #24-008

Date Issued: February 26, 2024

The City of Decatur (“City”) will accept sealed Requests for Qualifications (RFQ) for the following

services:

Description: Commissioning Agent

Submissions must be received before: March 12, 2024 at 2:30 pm by Email in PDF format to

Michael Garber (Construction Manager City of Decatur Parks and Rec) mgarber@fitebuilding.com

All questions or need for clarification shall be sent in writing via email to Michael Garber, Fite

Building Company (Construction Manager) on behalf of the City of Decatur, Purchasing Agent.

Standard Terms & Conditions

• The Purchasing Department assumes no responsibility for late responses that

occur due to the U.S. Postal Service or private courier service.

• Responses must be received in the office of the Purchasing Department not later

than the date and time specified.

• The Purchasing Department will not accept hard copies.

• Changes or modifications of this RFQ are allowed only by written authority of the

Purchasing Agent.

• The City of Decatur reserves the right to modify all or any portion of this RFQ

when the best interest of the City is involved.

• All respondents shall maintain such insurance as will protect the respondent and

the City of Decatur from claims under Workman’s Compensation Acts and from

claims for damage and or personal injury, including death, which may arise from

the operation and/or fulfillment of the resulting contract of this Invitation to RFQ.

Insurance shall be written by companies authorized to do business in Decatur,

Alabama. Evidence of insurance shall be furnished to the City of Decatur

Purchasing Department with submitted RFQs when requested.

• Any individual, consultant, company, or corporation doing business with the City

of Decatur must possess and show proof of all proper licenses and/or proper

certifications required by Federal, state and local statutes and regulations prior to

award.

• The City of Decatur reserves the right to terminate any contract resulting from

this RFQ for just and reasonable cause whereby it appears to be in the best

interest of the City.

• The successful respondent(s) agrees, by entering into this contract, to defend,

indemnify, and hold the City of Decatur harmless from any and all causes of

action or claims of damages arising out of or related to respondents performance

under this contract.

• The successful respondent shall abide by all Federal, State, and Local Statutes,

laws, regulations, and ordinances.

• An electronic version of this RFQ is available on the City’s website at

https://www.cityofdecatural.com/or by emailing mgarber@fitebuilding.com

• The City shall not be liable for any costs incurred by any firm responding to this

request.

• Any information in a submission considered a trade secret or proprietary

information will be protected under the Public Records Laws of the State of

Alabama.

LETTER OF QUALIFICATION

The undersigned have reviewed our enclosed submittals in response to the Request for Qualifications

(RFQ) issued by the City of Decatur, Alabama (City).

We affirm that the contents of our RFQ submittal is accurate, factual, and complete to the best of

our knowledge and belief and that RFQ is submitted in good faith upon express understanding that any

false statement may result in the disqualification from consideration.

(Respondent shall sign and complete the spaces provided below. If a joint venture, appropriate offices of

each company shall sign.)

(Signature of Chief Executive Officer)

(Signature of Chief Financial Officer)

(Typed Name and Title)

(Type Name of Firm)*

Dated:

*If a joint venture, partnership, or other formal organization is submitting, each participant shall execute

this Letter of Qualification.

Request for Qualifications

Project Overview:

The City of Decatur is seeking qualification submissions for Commissioning

services for the Municipal Recreation Center Project. The project involves the

construction of a new complex to house the city’s current and future recreation

needs.

The complex will be built at the southwest corner of Wilson Morgan Park. The

address for the facility will be 300 Beltline Road SW, Decatur, AL 35601.

Budget:

The City of Decatur has allocated $52.0M for the entire program of this project.

This includes hard and soft costs.

Scope of Services:

The selected firm will provide commissioning services for the Municipal

Recreation Center project. These services will include, but not limited to:

a. The commissioning agent shall provide comprehensive commissioning

services for the construction project from the schematic design phase

through project completion.

b. The project includes basketball courts, food service facilities, and a

natatorium, all of which encompass typical Mechanical, Electrical,

Plumbing, and Fire Protection (MEPF) requirements.

Pre-Design Phase

a. Review project objectives and owner's requirements.

b. Participate in initial project meetings to understand design intent and

functional requirements.

c. Provide input on commissioning specifications and requirements

during schematic design.

d. Review design documents, including drawings and specifications, for

compliance with owner and designer intent and end use.

e. Conduct design reviews to identify potential issues and recommend

improvements.

f. Develop a commissioning plan outlining the commissioning process,

responsibilities, and schedule.

g. Coordinate with design team to integrate commissioning requirements

into construction documents.

h. Review MEPF design for efficiency, functionality, and compliance

with industry standards and codes.

Construction Phase

a. Attend pre-construction meetings to discuss commissioning process

and expectations.

b. Review submittals and shop drawings related to MEPF systems for

compliance with design intent.

c. Conduct periodic site visits to observe construction progress and

verify installation of MEPF systems.

d. Witness functional performance testing of MEPF systems and

equipment.

e. Review and provide feedback on system startup and testing

procedures.

f. Coordinate with contractors and subcontractors to address

deficiencies and ensure proper system installation.

g. Develop and maintain commissioning documentation, including test

scripts, checklists, and reports.

h. Verify that training for facility operators is conducted and

documented.

i. Review operation and maintenance manuals provided by contractors

for completeness and accuracy.

Post-Construction Phase

a. Conduct final acceptance testing to verify that MEPF systems meet

performance criteria specified in the OPR.

b. Prepare a commissioning report documenting the commissioning

process, test results, and any outstanding issues.

c. Provide recommendations for resolving outstanding issues and

improving system performance, if necessary.

d. Assist the owner in developing a plan for ongoing commissioning

activities and monitoring system performance post-occupancy.

Closeout Phase

a. Ensure that all commissioning-related documentation, including test

reports and record drawings, are turned over to the owner.

b. Facilitate the resolution of any outstanding commissioning-related

issues prior to project closeout.

c. Provide commissioning training to facility staff as necessary.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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