Annual Contract for Manhole Covers & Adjustable Risers
| Agency: | Mobile Water Service System(MAWSS) |
|---|---|
| State: | Alabama |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16874235057567201 |
| Posted Date: | Nov 28, 2023 |
| Due Date: | Dec 13, 2023 |
| Solicitation No: | IFB 23-054 |
| Source: | Members Only |
Annual Contract for Manhole Covers & Adjustable Risers
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Contract or Solicitation Number IFB 23-054
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Solicitation Description
Contract Period: 2/1/24-1/31/25
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Opening Date December 13th 2023
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Contact Mike Grimes (251) 402-0042 or mgrimes@mawss.com
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Solicitation Document(s)
ifb-23-054-manhole-covers-&-adjustable-risers.pdf
Attachment Preview
Joyce Sawyer, Buyer II
(251) 694-3110 Office
jasawyer@mawss.com
INVITATION FOR BID
November 28, 2023
Mobile Area Water and
Sewer System
4725 Moffett Rd Suite A
Mobile, AL 36618-2236
PO Box 180249
Mobile, AL 36618-0249
INVITATION FOR BID NUMBER
IFB 23-054
NAME OF BID
BIDS WILL BE RECEIVED AT
BID OPENING DATE
Annual Contract for Manhole Covers & Adjustable Risers
MAWSS Bid Box
Donaghey Business Entrance
4725A Moffett Road
or
Mobile, AL 36618
PO Box 180249
December 13, 2023
BID CLOSING TIME
10:30 am Central Time
AWARD WILL BE MADE BY
Total Cost & Lead Time by Category
CONTRACT PERIOD
MATERIAL DELIVERED TO
ADDITIONAL INFORMATION CONTACT
2/1/24 – 1/31/25 w/2 one-year extension options
MAWSS Warehouse
1610 Shelton Beach Road Ext
Mobile, AL 36618
Mike Grimes (251) 402-0042 or mgrimes@mawss.com
APPLICABLE SDP POLICY
None
Sealed bids must be in the Purchasing Department no later than the time specified in order to be considered. Submissions
received after the deadline will not be considered. Envelopes must bear the name of the supplier, company address and the
words “IFB 23-054 Manhole Covers & Adjustable Risers” or “IFB 23-054 NO QUOTE.” Facsimile or email bids will not be
accepted.
All bids must be submitted on the attached forms or your bid will be disqualified. Bidder shall furnish all the information
required by the solicitation. The bidder’s name must be typed or printed on the bid sheet, and signed by the bidder or
appropriate authorized executive officer of the bidder’s company. Bidders must initial any changes or erasures. Bidders
should retain a copy of bids for their records.
Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by identifying
the addendum number and the date on the bid form. Failure to acknowledge receipt of any addendum by a bidder will result
in rejection of the bid if MAWSS determines that the addendum contains information that materially changes the
requirements.
All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all
prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MAWSS reserves the
right to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to terminate the bid
process at any time, if deemed by MAWSS to be in MAWSS’s best interest.
A Purchase Order and this “Invitation for Bid” with “Specifications,” “Conditions,” “Bid Form,” signed by the successful
bidder’s authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with
the Invitation for Bid in order to illustrate the contract requirements, will constitute a contract for the goods and/or services
to be purchased.
IFB 23-054 Annual Contract – Manhole Covers & Adjustable Risers
Page 1 of 8
IFB 23-054 MANHOLE COVERS & ADJUSTABLE RISERS
CONDITIONS
The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for Manhole Covers & Adjustable Risers
in our Purchasing Department Bid Box located at 4725A Moffett Road, Mobile, AL 36618 no later than 10:30 a.m. local time
on December 13, 2023. Award will be by Total Cost and Lead Time per Category. The bidder offers and agrees, if this bid is
accepted, to furnish the items as defined in the specifications for the unit price set opposite each item. Pricing shall be FOB
Mobile, Alabama. All items shall be delivered to our Warehouse at 1610 Shelton Beach Rd Ext, Mobile, AL 36618 or to the
job site as needed. The bidder shall state the expected length of delivery time on the Bid Form.
Bidder understands and agrees that manufacturer and part numbers are provided for descriptive purposes only. Items of
equal or better quality will be considered but must be approved by MAWSS in writing. Upon delivery, if the quality, durability
or performance of any product represented as equal or better is determined by MAWSS to be unsatisfactory, MAWSS will
require a suitable substitute or will require that the originally specified item be delivered, at the unit price originally offered
by bidder. No substitution for items to be provided pursuant to this contract shall be permitted during the contract period
without the express written consent of MAWSS. All items provided shall be for commercial use and for the purposes
reflected in the contract documents.
No bid on closed out or discontinued item(s) will be accepted. Item(s) that have a determinable shelf life must be disclosed
at the time of bid submittal. Bidder understands that his/her bid shall be good and may not be withdrawn for a period of
sixty (60) calendar days after the scheduled closing time for receiving bids.
Bidder understands and agrees that quantities will be purchased by MAWSS on an “as needed” basis to replenish inventory.
MAWSS shall not be committed to the purchase of a pre-established minimum quantity for any one item.
A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication,
division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing Buyer prior to award. In such cases,
unit prices shall not be changed.
It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or
changes of any type have been made to this Invitation for Bid, Conditions, Specifications, Bid Form or any of the or bid
documents. Bid documents and any amendments made to this bid will be posted on our website at www.mawss.com.
Invoicing Requirements: MAWSS is requiring additional information for all work performed and services provided. On the
vendor’s invoice for payment should be a detailed listing of work performed, services provided, dates completed, locations
involved and any other pertinent information needed to verify the work and/or services were completed in accordance to the
bid specs. This additional information can be supplied in the form of detailed invoices, work orders, checklists or any other
documents used to track the work performed or services provided but details must be included on the actual invoice. A copy
of the invoice and these additional details must be sent to the “ADDITIONAL INFORMATION CONTACT” found on Page 1 of
the bid documents and a copy emailed to Accounts Payable at AcctsPayable@mawss.com.
END OF CONDITIONS
IFB 23-054 Annual Contract – Manhole Covers & Adjustable Risers
Page 2 of 8
IFB 23-054 MANHOLE COVERS & ADJUSTABLE RISERS
SPECIFICATIONS
All cast iron manhole covers shall prevent storm water infiltration and/or be rated watertight. As per the Standard
detail drawings, manholes shall have either a standard frame and cover with an O-ring seal in a dove tail groove or
a bolt down/watertight frame with a bolt down lid.
All new manhole castings shall require “MAWSS Sanitary Sewer” (1-1/2” raised lettering and recessed flush) cast
into the manhole lid and “MAWSS” (3/4” raised lettering and recessed flush) cast into the frame, as shown in the
attached detail drawings. Adjustable Risers shall be EJ Adjustable Riser No. M5227518156Z or approved
equivalent.
Category 1: Cast Iron Manhole Covers and Risers
Lawson #
1)
13000075
Description
9” Tall Mobile Standard Manhole Casting w/Lid (Non-Bolted Lid)
2)
13000065
6” Tall Mobile Standard Manhole Casting w/Lid (Non-Bolted Lid)
3)
13000090
9” Tall Mobile Standard Watertight Manhole Casting W/Lid (Bolted Lid)
4)
13000080
6” Tall Mobile Standard Watertight Manhole Casting w/Lid (Bolted Lid)
5)
13000450
Manhole Cover Only V-1476
Category 2: Steel Fabricated Adjustable Manhole Risers
Lawson#
6)
13000723
Description
1” Tall Steel Fabricated Adjustable Manhole Riser
7)
13000725
1-1/2” Tall Steel Fabricated Adjustable Manhole Riser
8)
13000726
2” Tall Steel Fabricated Adjustable Manhole Riser
9)
13000727
2-1/2” Tall Steel Fabricated Adjustable Manhole Riser
10) 13000728
3” Tall Steel Fabricated Adjustable Manhole Riser
11) 13000729
3-1/2” Tall Steel Fabricated Adjustable Manhole Riser
12) 13000735
4” Tall Steel Fabricated Adjustable Manhole Riser
IFB 23-054 Annual Contract – Manhole Covers & Adjustable Risers
Page 3 of 8
IFB 23-054 MANHOLE COVERS AND ADJUSTABLE RISERS
ATTACHMENT 1 OF 3
IFB 23-054 Annual Contract – Manhole Covers & Adjustable Risers
Page 4 of 8
IFB 23-054 MANHOLE COVERS AND ADJUSTABLE RISERS
ATTACHMENT 2 OF 3
IFB 23-054 Annual Contract – Manhole Covers & Adjustable Risers
Page 5 of 8
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